The Ultimate Asana Alternatives Comparison Guide

Mike Kulakov, May 28, 2020
asana alternatives

There are hundreds of project management tools on the market, but how do you know which is right for your business? If you’re looking for Asana alternatives, you’ve come to the right place!

Asana Project Management Alternatives

If you’re thinking about switching to one of Asana project management alternatives, you have loads of tools to consider, each one of them with their own set of pros and cons.

asana alternatives - g2c grid
Source: g2.com

Some apps are excellent for team communication such as Trello or ClickUp. Others handle complex projects perfectly, such as Jira. Some started as apps for specific professional needs such as Basecamp…. And others act as a database that businesses can use for CRM, task management, project planning, and tracking inventory such as Airtable.

best project management tools
14 Best Project Management Tools: Their Pros and Cons

Comparing well-known apps, less famous & special tools for software development

The market for project management tools is a vast universe of functionality and design. It can be easy to get lost in debating one feature over another. That’s why we created this ultimate list to unwrap the mystery and put the universe back in order. Without further ado, let’s dive in!

Asana vs Trello

When it comes to comparison of Asana vs Trello, many PMs realize that both suit well for small and medium-sized projects. But the main difference between these two is in their workflow organization specifics. Let’s compare Asana and Trello and see what they are all about!

The main idea of Trello is a Kanban board that visualizes the working process. It suits projects that use the Agile methodology.

asana alternatives: asana vs trello

Trello organizes all tasks in a ‘to-do’ style list – separating them into upcoming, in progress, and done categories. A user creates a card with tasks or checklists. This card goes through all the stages as the team works with it until it goes to a done section. You can add, rearrange or change board categories, adapting Trello to a variety of projects.

In short, the main difference between Asana vs Trello in project management is that Asana focuses its users on in-task processes and communication. It has a much broader set of features when it comes to organizing and exchanging lots of details within the task, and you can overview the bigger picture on the project board. If some of your tasks are so complex that they’re basically stand-alone projects, Asana is hard to beat.

When to choose Asana?

  • If you need a more traditional, task-centric list-based approach. It helps to organize team’s work around individual projects and keeping everyone up to date.
  • When you’re managing larger or more complicated projects and you need to delegate tasks.
  • If you have a team of up to 15 people. Asana offers a free limited version for small teams.

When to choose Trello?

  • If you enjoy working with Kanban boards and visual planning.
  • If visualization matters for your team. Trello is intuitive even to a non-technical user and it’s suitable not only for project management–you can visualize everything.
  • If you need a decent free solution (with the flexibility to go Pro). A lot of the system is free. Perhaps this is one of the most generous offers on the market.

If Asana and Trello aren’t exactly what you’re looking for in your business, there are lots of alternatives you can find online. You’ll find all these alternatives to Asana and even a little bit more compared further in the article. Here’s our top five:

1. Jira
2. Basecamp
3. ClickUp
4. Monday 
5. Wrike

Asana vs Jira

Jira is a leader in the IT project management tools industry. In fact, it’s a giant. The company behind this behemoth, Atlassian, has been developing as project management and a bug tracking service since 2002. 

asana alternatives: asana vs jira

All the processes in Jira are focused on building, developing, testing, and analyzing IT products. And it uses Agile methodologies at its core. Simply, it’s a powerhouse for project management. Check out our article for an in-depth view of the Jira software tool.

jira project management
Choosing Jira for Project Management?

In this article we’ve put together our experience and compiled it into what you need to know when choosing Jira for project management.

Like Asana it can be implemented for a wide variety of projects. But when it comes to pure IT, Asana starts losing points in Asana vs Jira comparison. On the flip side, it’s hard to imagine someone using Jira for something other than IT projects. Especially when there is much choice from project management tools on the market. 

When to choose Asana?

  • If you need a communication friendly task manager that supports teamwork.
  • If you love simplicity. Asana, aims to make project management a smooth process. Its visuals and UX are user friendly and uncomplicated. 
  • If flexibility is at the top of your list. Jira is great for established processes, but Asana works well for teams that are still making their processes or thrive on flexibility. 

When to choose Jira?

  • If you need a robust project management system with an intense focus on software development teams. 
  • If QA and software development make up the majority of your tasks. Jira makes it simple to deal with technical tasks.
  • If your team is diverse and you need to add plugins – ZenDesk for Support, Aha! for roadmaps, Everhour for timekeeping; no matter your need, Jira has a plugin for that.

The bottom line: When comparing Jira vs Asana it would be a mistake to say that one app is better than the other. That is to say, both tools are great in tackling all their responsibilities. The main point here is to what project type you apply these tools.

Asana vs Basecamp

Basecamp resembles a social media networking site and a project management tool mix. Basecamp focuses its users on collaboration over a project.

asana alternatives: asana vs basecamp

In Basecamp you can upload and work on documents in the app, use chats for project discussions, put announcements on public boards, make checklists to monitor project development and much-much more.

Basecamp 3: Everything You Need to Know About the Ultimate Project Management Tool

It isn’t for everyone, but if used correctly it can level up your project management to the point that the added efficiency pays for the software.

Basecamp suits small and medium-sized enterprises and offers enough functionality to manage projects successfully.

Why choose Asana?

  • Asana is perfect if you need to set sub tasks for projects that depend on one another.
  • It integrates with Gantt style charts, which can be a benefit if you use this view to organize your work.
  • Freemium allows you to try out Asana for up to 15 people, and it gives you the capability to subscribe at any time to grow beyond that and manage complex projects.

Why choose Basecamp?

  • Basecamp is great if you need multiple assignees to work on a project at a given time.
  • Communication focused, Basecamp doesn’t place as much emphasis on task dependency but instead treats each task as important and individual.
  • Workflow is essential to Basecamp. The platform helps you build healthy processes into your business.

The bottom line: In the Basecamp vs Asana comparison, Asana will pick up all the awards due to its range of functions and the integrations it offers. Yet, if finding project solutions in lively discussions is what you opt for then it’s worth considering Basecamp as one of your Asana alternatives.

ClickUp vs Asana

ClickUp and Asana are tools specially designed for project management and look pretty much similar. That’s why online you can run into heated discussions of their supporters which one is better. 

asana alternatives: clickup vs asana

But luckily there’s a simple solution to help you decide –  try their freemium plans for yourself before opting for one. That way you can see in practice which is more likely to work for you.

In the meantime, let’s take a closer look at some of the main features and differences of ClickUp and Asana.

Why choose Asana?

  • Intuitive and easy to get to grips with, Asana is perfect for teams that have little time to teach their employees about project management software. 
  • In-app communication allows users to add creativity to tasks and be productive at the same time. 
  • Perfect for developing teams and those just starting to implement processes in their work, Asana grows with you. 

Why choose ClickUp?

  • Takes into account your teams individual productivity styles, so that your team can work in a way that suits them.
  • Embedded views, unlike Asana, ClickUp allows you to embed a view from other apps, such as Airtable. See your work in a different light.
  • Integrated reporting and analytics features boost productivity and help keep the team on track.

The bottom line: ClickUp was founded in 2016 and since then it’s been gaining momentum in its functionality and service. Now it competes with such big project management names as Asana. So, if you want to consider a project management tool that’s similar in style to Asana for a better price, you should look into ClickUp. Perhaps, it might be the tool you’re looking for.

everhour
All-in-one time management system for your team

Estimate tasks, set budgets, customize reports – direct in your project management tool. Don’t switch tabs! Perfect for Asana · Trello · Basecamp · Jira · GitHub

Asana vs Monday

Once you get to grips with Asana and think of something more customized and fancy for your projects, it’s time to think about Monday.

Monday.com is a major player in the project management tools market. It grew up from another big project – DaPulse. And like any big-name project management tool, it’ll offer you all the main functionalities PMs often use in their work.

asana alternatives: asana vs monday

So, how does Monday work? The app lets you create a board where you can add different tasks, called Pulses. You can set various data types for each Pulse such as city, person name, telephone number, task priority, tags, prices, and many more. You set a color for each data section, making the information and tasks more comprehensible, even at a glance.

Switching between the dashboards represents the data in various styles: Kanban, pie charts, maps, timelines, and calendars. At the same time, you can see all the tasks presented below, meaning that you don’t have to switch between the tabs in search of the needed data.

Choose Asana if:

  • Simplicity. In terms of task management, Asana allows simple assign functionalities that get the job done.
  • Clear workflow. The working view in Asana, like the entire platform is straightforward. At the click of a button your can see tasks as Kanban boards, calendars and more.
  • You need a communication-friendly software that integrates with a number of external components.

Choose Monday if:

  • Monday offers different views including Chart and Map views, whereas Asana offers more traditional lists, timelines, and boards.
  • Monday offers true Gannt charts natively, whereas Asana requires integrations to achieve true Gantt charts.
  • It’s hard to beat the free version of Asana, but for more advanced true workflow & project management, the clear winner is the more robust Monday.

The bottom line: Monday.com and Asana offer classical functionality for project management just in their own way. If you have a standard small or medium-sized project you won’t go wrong choosing either of them.

Wrike vs Asana

At first sight, Asana and Wrike have much in common. Both apps provide major project management functionalities, team tasks, and project discussions, and project progress outlines. Yet, they are not identical.

asana alternatives: Wrike vs Asana

The main Wrike feature that differentiates it from Asana is that it allows you to work on any file straight from the app. Meaning that your team can upload, change, and comment on any document or visual materials in Wrike in real-time.

Asana saves you from the email box, organizing and streamlining your tasks. While Wrike provides you with all the necessary tools for an immediate start, saving you from a heap of apps.

When to choose Asana?

  • You need a strong freemium to get started. Asana offers freemium mode for teams of up to 15 people. Perfect to get you started. While Wrike clocks up only 5 free members.
  • Easy-to–use PM tool. Asana values Zen and simplicity. It helps keep your project straightforward and visual.
  • Mailchimp, Trello, Adobe Creative Cloud, Slack, Everhour, Google software, if these are tools you are using Asana is the perfect companion to getting work done. 

When to choose Wrike?

  • Wrike trumps Asana in the reporting and budgeting department. To get these functionalities with Asana, you need to add integrations driving up the cost of your solution.
  • Extensive software. Wrike isn’t simple, but it does offer a whole bunch of features. If you like tailorability, Wrike is for you.
  • Salesforce, Tableau, Microsoft Teams, do these sound familiar? If these are your jam, put your money on Wrike to perfect your workflow.

The bottom line: If you want something more than just a project management tool. Something that aggregates and consolidates your work in one place. Then Wrike is just right for you. 

Slack vs Asana

Strictly speaking, Slack isn’t a project management tool. Instead, it is an awesome synchronous communication solution. While it shouldn’t replace the tools you already use for PMing — it does make them better.

Integrating it with other services, such as Asana’s asynchronous communication and project management system, lets you get so much more out of Slack. Bring tasks, notifications and more into and out of Slack and seamless blend them into your project management mode.

So, that’s why, you shouldn’t bethinking “Asana vs. Slack?” Instead, let’s combining them.

With a Slack + Asana integration you can complete a task, change the assignee and/or due date right inside Slack. Simple. You can also link a specific Asana project to a Slack channel and receive notifications when updates and changes are made to the project. And you can create a new task in Asana without leaving Slack.

asana alternatives: slack
Asana + Slack

Or you can configure Everhour + Slack integration to send daily timesheets of all your team members to a specified channel in Slack. Include details like showing Asana tasks when they were completed and how much time was spent. This could be very useful for stand up meetings and keeping everyone in the loop.

slack time tracking
Everhour + Slack

Asana vs Airtable

Airtable resembles spreadsheets or relational databases with a decent user interface. In Airtable you’ll be able to organize and classify your table entries according to your business needs. These entries can be a set of customers, projects, or various ideas specifically connected to your organizational needs. 

asana alternatives: asana vs airtable

Each cell in the table allows different formats of data. And each line can be organized in groups, on a timeline, in the form of a gallery or even Kanban board. This way, Airtable can be modified into a CRM or HRM system, project management tool, or even a questionnaire form integrated into your website.

When to choose Asana?

  • From Boards to Calendars to Lists, with Asana you can view your projects in various ways to get the results you need.
  • With Asana you can keep priority in tasks as a main focus, allowing you to focus your team on your greatest needs.
  • This tool allows various teams within an organization the flexibility to tackle individual business areas. Project management simplicity for the win!

When to choose Airtable?

  • A spreadsheet-database hybrid, Airtable is perfect for teams that need flexibility in their spreadsheets.
  • Airtable suits well for small and medium businesses, and specific teams within a larger organization. 
  • A good solution if your organization deals with large amounts of data in your tasks.

The bottom line: Airtable is a great solution for companies that have to collect and systemize similar information such as phone numbers, data pools, and others. The app has great customized functionality and with linking grids you can build complex data structures. However, Airtable doesn’t offer any tools that would analyze or track project progress. Ideally, it can be used in integration with real project management tools for data collection and its processing.

Smartsheet vs Asana

You can call Smartsheet a spreadsheet hub with project management functionality. Smartsheet seems and sounds like a serious business tool and it has the right to do so. Its user interface may not seem simple. But if your team does learn how to use Smartsheet your business will gain lots of benefits from it. 

asana alternatives: Smartsheet vs Asana

Asana and Smartsheet support all the main project management functions. Let’s have a look at the main differences between Asana vs Smartsheet.

Choose Asana if: 

  • You need a simple project management interface that suits your project needs. 
  • Process is at the heart of your organization. When stats are second to results, Asana performs well in getting you where you need to be. 

Choose Smartsheet if:

  • You want to see subtasks and tasks in one view without switching needlessly between them.
  • Spreadsheet view, filters and charts are features you use regularly.

The bottom line: Smartsheet is a great solution for ambitious projects, big and medium-sized businesses. It provides a set of effective tools to track complex projects through a project life cycle. 

On the other hand, for small businesses and startups, Smartsheet may seem a tad too smart. You need to fully understand and learn its functionalities to get to grips with the possibilities the app provides.

For those who just set up their first business or have never worked with project management tools, we’d recommend something more user friendly and intuitive. Like Asana.

Todoist vs Asana

Although this app resembles Asana’s main functions, Todoist has put its unique stamp on the project management world. But, there’s no llamas and unicorns here, Todoist is all about the work. It’s simple and quick with a minimalistic design.

asana alternatives: Todoist vs Asana

Moreover, the pricing is very attractive in comparison with other world-renown brands. This might be an outside competitor, but it’s one worth exploring. Here is a little bit  more in our Asana vs Todoist comparison:

Choose Asana if:

  • You need flexibility in your project management.
  • Team communication is important to you. In-task communication gets more done.

Choose Todoist if:

  • Business is first and foremost. This is simple, streamlined project management.
  • You’re on a tight budget. Todoist’s pricing structure is competitive.

The bottom line: Todoist channels the essence of Asana’s main features. This could suit small business enterprises and individual entrepreneurs that are just starting out with their businesses. Todoist has just enough features and good pricing policy, so it’s definitely worth a look as an alternative.

Asana vs Teamwork

At first, Teamwork may seem a simple app for small businesses and freelancers. But looks can be deceiving. Teamwork provides so many features that it’s possible even to run big and sophisticated projects. 

asana alternatives: teamwork vs asana

Teamwork projects and tasks are highly customizable. You can add certain settings to your projects. For example, if you choose viewing “risks”, you’ll be able to manage them for the project you’re working with. In task settings you can log time, set privacy and view task comments. 

Teamwork offers such diverse functionality that Asana can back up only with app integrations. So, let’s have a closer look at what Teamwork vs Asana can offer.

Choose Asana if:

  • You value simplicity and team communication. Asana speaks to the project manager’s inner need for Zen.
  • Freemium features matter to you and your team.

Choose Teamwork if:

  • You’re looking for diverse functionality and a variety of options for team management.
  • You use Windows Phone and need compatible software.

The bottom line: Teamwork is a powerful tool and worth your consideration if you have a  large-scale project. The app may seem packed with functions but each is worth your time and energy. Teamwork is intuitive, so you’ll need to learn the basics quickly. It’s a joy to use it even for bulky projects every time discovering its new features. 

Freedcamp vs Asana

Freedcamp is another project management tool on our list. It resembles Basecamp in its functionality. Though its Freemium is much more attractive than in Basecamp or Asana. Freedcamp allows an unlimited number of projects and storage space starting from the Freemium plan for $0. Minimalist plan price starts at $1.49 per month for a wider functionality.

asana alternatives: Freedcamp vs Asana

Low price access isn’t the only reason why Freedcamp is worth your attention. It also offers decent functionality for project management. The basic features include task management, viewing tasks in a calendar / Kanban board / Gantt chart, files management, time tracking, milestones and deadlines setting.

Why choose Asana:

  • If you have a large or growing team, Asana allows an annual subscription, so you know the costs up front.
  • It integrates with a variety of other software products including Dropbox, GitHub, Everhour and more.

Why choose Freedcamp:

  • Extensive free plan allows you to manage projects while managing your budget.
  • It integrates with simple tools such as Google Calendar and Drive, with a focus on simplicity.

The bottom line: Freedcamp is reasonably priced, simple, and adaptable to many tasks. If you’re ready to experiment and give it a try, you may find Freedcamp to be the best suit for your project. It’s perfect for small teams, who don’t need much in the way of project management. But, if you need more, then best stick with trusty Asana.

Asana vs Evernote

Evernote is a service for taking notes and sharing them with others. This app makes for a perfect combination with Asana but not as a standalone PM tool. The Asana vs Evernote debate often appears online, but we believe there can hardly be a comparison here – they are just too different. 

asana alternatives: Asana vs Evernote

Evernote might keep you on track with tasks, but it’s not really a tool for project management. Especially in medium-sized and big companies. Nevertheless, Evernote offers a function for creating projects.

These projects are a hub where you can gather your team together and share your notes. Some small enterprises and individual entrepreneurs may consider Evernote as a project management tool, but it’s more a space to share the work a little and collaborate on wider projects.

We can’t fully compare Asana vs Evernote as they each have a distinct use and purpose. So, instead, let’s talk about the functions that Evernote could add to make Asana even better.

Evernote offers offline access to notes, this feature can help you not only remember tasks but also to store them for your convenience when offline. Unlike Asana, which requires an internet connection.

The system’s audio and visual notes, make it easy to get your thoughts out on the go, or when your hands are busy. Meanwhile its auto-upload feature makes it a breeze to turn these ‘thoughts’ into workable tasks in Asana.

Evernote additionally has PDF and handwriting functionalities that let you truly express yourself and store vital thoughts for later.

The bottom line: Many project management tool developers try to add as much functionality in their apps as possible. Making them more complicated and expensive. While one simple and right integration would offer a perfect solution. Evernote offers businesses the potential to keep their employees on track and productive as they integrate with Asana.

Microsoft Project vs Asana

Microsoft is an electronic-market heavyweight that encapsulates top functionalities in its products. For this reason, Microsoft Project is a feature-packed tool. To use it you’ll need additional training in project management and one-two books on how to use the service.

asana alternatives: Microsoft Project vs Asana

Meanwhile Asana is ready to catch up with your projects on the go. You subscribe to it and in a half an hour you’ll already know all its main functions. On the other hand, when it comes to ginormous serious projects Asana starts skidding on the way.

So let’s have a look at what Microsoft Project offers vs Asana. Can the computing-world giant compete in the project management arena or will it go the way of Windows Vista (to the tech graveyard)?

Why choose Asana?

  • If you appreciate functionality and simplicity. Asana is perfect if you need a designated project management tool.
  • If you’re looking for seamless integration with other tools such as Slack or Everhour.

Why choose Microsoft Project?

  • If you use other Microsoft software, such as Microsoft Teams and you want to keep everything connected.
  • If your team is using Microsoft software for other purposes, this cuts down on training time.

The bottom line: When choosing between Asana and Microsoft Project you need to expand your project aims first. Asana is quick to learn, intuitive, with simplified functionality and aimed and small and medium-sized businesses. 

Whereas Microsoft Project is a massive tool for massive solutions. Microsoft Project offers a full-fledged set of properties for serious project management. Paying more attention to functionality rather than UI. 

Free Asana Alternatives

When price is a consideration, you need to know which software is most economical for your business. We’ve gathered the solutions that provide freemium and the cheapest plans out there. Our top 5:

  1. Trello – $0 forever for unlimited personal boards, cards, and lists.
  2. Jira – $0 for up to 10 users and 2GB of storage.
  3. Basecamp – $0 for personal projects, students, freelancers and light use.
  4. ClickUp – $0 forever for 100MB storage, unlimited tasks, and users.
  5. Todoist – $0 forever for 80 projects and 5 users per project.

Asana + Everhour Integration

Asana is one of the most popular project management apps. Although it isn’t as complex and filled with features as Jira. However, that doesn’t mean you should nix it. Asana bridges functionality gaps by smart integrations with other apps.

The Asana + Everhour integration is one of the most efficient blends. By adding Everhour to your Asana, you can:

asana time tracking integration
  • Track time. With Everhour you can track your time and the time of each team member, estimate time spent on every task and subtask. You can enter your time manually in case you forgot to set the time.
  • Estimate and plan budget. Everhour helps track and estimate billing and non-billing times for you and your team. The app alerts you in emails once you reach an important threshold. It can also make invoicing your clients simple.
  • Keep accurate timesheets. Everhour adds the My Timesheet button to Asana. You can set your own daily and weekly timetable, add time and comments for your tasks.
  • Generate reports. Everhour reports in detail on time spent on tasks. You can also find time details on Asana’s Portfolio page, Homepage, Timeline. Our time tracker adds a Project summary page to Asana with time and budget statistics.

All this makes tracking your time and using it a more efficient process. Soon you’ll see that you and your team will be able to get more done with less stress!

Wrap-up

Thank you for investing your time in reading this article. We know that choosing a project management tool is a tedious and time-consuming task. But it’s essential to pick the right one to meet the majority of your project needs.

So that you make the right app choice, we would like to share a small checklist with you:

  • Before choosing a project management tool estimate your project and realize what set of functions you need to make it grow.
  • Always try other apps to find the most practical features that guarantee their value for money.
  • Stay tuned to the project management app market. Software manufacturers often provide pleasant discounts or impressive freemiums.
  • Check integration services provided for your app. If your project management tool lacks some features, it’s solvable with app integrations.

At Everhour, we hope that this article was informative and helpful. If you would like to try Everhour integration with your project management software or as an independent time tracking tool, we’ll be happy to answer all your questions. 

Mike Kulakov

IT entrepreneur, executive and a former engineer. Responsible for company growth as well as the team’s motivation. Big fan of playing tennis, snowboarding, traveling, reading books, and (of course) I live and breathe our product.