Balance Workload, Prevent Burnout, Book More Projects Confidently
Visual resource planning that shows who's available, who's overbooked, and when you can take on new work.
Why Resource Planning Prevents Project Disasters
Poor resource planning causes missed deadlines, burnout, and lost revenue
Prevent team burnout before it happens
See when team members are overallocated across multiple projects. Spot unsustainable workloads before people burn out. Rebalance assignments based on actual capacity, not guesswork.
Know exactly when you can take on new work
Stop turning away clients because you don't know your team's availability. See capacity gaps at a glance. Accept new projects with confidence knowing you have the resources to deliver.
Balance workload across your team
Identify who's drowning in work and who has capacity. Redistribute tasks fairly. Prevent situations where some team members are overloaded while others are underutilized.
Plan around time off and holidays
Factor in vacations, sick days, and holidays when planning projects. See scheduled time off on the timeline. Avoid assigning critical work to people who'll be unavailable.
Resource Planning & Capacity Features
Everything you need to manage team workload and project capacity
Visual Timeline View
See your entire team's schedule and all active projects on one interactive timeline. Switch between member view and project view to plan from different angles.
Resource Availability
Know exactly when team members with specific skills will be free for new projects. See current commitments, upcoming availability, and capacity gaps at a glance.
Capacity Management
Set weekly capacity for each team member (full-time, part-time, or custom hours). Instantly spot who's overallocated and who has bandwidth for more work.
Time Off Tracking
Add vacations, sick days, and holidays directly to the timeline. Plan around absences to avoid assigning critical work to unavailable team members.
Resource Planning Works Best with Time Tracking
Everhour combines capacity planning with time tracking, budgeting, and reporting for complete project visibility
Questions? We have answers
Common questions about resource planning and team capacity
Everhour shows team capacity and workload in a visual timeline. Switch between member view (see each person's schedule) or project view (see all projects and assigned resources). Spot overallocation, available capacity, and scheduled time off at a glance.
Yes, the resource planner highlights overallocated team members in red when they're assigned more hours than their capacity allows. You can also see who has available capacity and when they'll be free for new projects.
View each team member's current assignments and capacity. Identify who's overloaded and who has bandwidth. Reassign tasks or adjust project timelines to distribute work more evenly across your team.
Yes, vacations, sick days, and holidays appear directly on the resource timeline. This helps you plan projects realistically by factoring in when team members will be unavailable.
Yes, see when team members will have capacity for new work. Factor in current commitments, scheduled time off, and project deadlines to determine realistic start dates for future projects.
Check the resource planner to see total team capacity vs. current allocations. Identify capacity gaps where you have bandwidth for new work. This helps you accept projects confidently knowing you have resources to deliver.
Yes, planned capacity is compared against actual tracked time. See if projects are consuming more or less resources than planned. Use historical time data to improve future capacity estimates.
Yes, switch to project view to see all active projects, their timelines, assigned team members, and how resources are distributed across projects. This helps identify projects that are understaffed or overstaffed.
