Free Time Card & Timesheet Calculator by Everhour

Work time tracking is an essential part of successful operation for any business. Companies vary in the methods used to track time, but what really is the best way to keep track of those work hours? One effective solution is time card calculators.

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What are time cards and why you need them?

A time card is a simple timesheet calculator that helps quickly count billable and working hours of employees. All you need to do is fill out starting and ending work times, lunch breaks, overtime hours, and hourly rates.

Now, you don’t have to waste your time filling out paper timesheet templates or invent your own working time counting system in cumbersome Excel spreadsheets. With Everhour’s free timesheet calculator you and your employees can swiftly fill, print, and share this handy work schedule.

On top of that, it’s a simply customizable time card calculator that goes in a convenient format of weekly or bi-weekly timesheets. With this handy time entry calculator, you can keep all your and your employees’ working hours in check, as well as track work-related expenses.


Who is a timesheet calculator for?

Our free time card calculator fits in well with diverse businesses of various scales.

  • Individual entrepreneurs — track working time and count working hours with a handy timesheet calculator so you know the value of your time — and so does your client.

  • Start-ups — scale-up teams can use time cards to keep track of working hours in the company and accurately process and manage payroll, and so much more.

  • Small and medium enterprises — use calculating timesheets to estimate the working time of your teams and subcontracts at various hourly rates as well as time-off of your employees.


Using the time card calculator

Everhour’s timesheet calculator includes the most essential features that allow you to accurately track time for your business needs and manage employee scheduling and precisely calculate the payable hours. Here’s how it works.

Customizing timesheets

Start with the Calculator options at the bottom of the timesheet.

Timecard caluclator options

Choose the First day. Then decide if you need a weekly or a bi-weekly time card by placing the number of weeks and number of days in a week in the relevant fields.

After that, choose how you want to deduct Break time from the total hours—by a certain amount of time for breaks or an exact interval. Then establish time format, currency, hourly rate, daily overtime hours, daily double overtime hours and weekly overtime hours.

Counting working hours

To estimate the total of your weekly work hours, you just need to fill out:

Timecard caluclator example

  • Time in — the field shows when an employee clock in
  • Break start — if needed, enter the time when lunch starts
  • Break end — if needed, enter the time when lunch ends
  • Time out — the field displays when an employee clock out
  • Time off — employee’s non-working time

The Total field will calculate the total number of hours an employee has spent working.

The Copy button and Checkbox help to quickly transit all the filled-out data in the line to the chosen days for you and your employees to avoid monotonous entering the same data in the fields.

Calculating payments

You can simply calculate an employee’s payment rate by entering its value into the Hourly rate field and specifying the currency type in the Currency field.

The time card will automatically calculate the sum in the Total gross pay and will also reveal overtime payment and double overtime payment rates.

Tracking overtime hours

The timesheet calculator automatically counts the time employees are overworked by 1.5x. For this, you need to enter the value in the Daily OT field. If you want to establish a 2x payment for overtime, then you need to use the Daily DOT field. If you don’t need to calculate overtime, just leave Daily OT, Weekly OT, and Daily DOT fields empty.

The timesheet will display all the overtime hours worked and overtime payment in the section below the table with weekdays.

Exporting and printing data

As you’re ready with the time logging, move to the next block below. Enter Employee name and Footnotes, e.g. a placeholder for the name and signature of the supervisor. Now, you can simply print the timesheet, export it as a CSV file, or reset the data and start a new time card.


Want to get more?

Everhour is an effective time tracking software that helps you accurately keep track of your team’s working time. Our enhanced time card calculator is a free tool that lets you monitor work time effectively and simply, for when you need a simple solution.

Try our full-fledged solution for free.

Employee timesheet software

What our lovely customers
are saying

“I am the owner of the company, and I use Everhour for timekeeping of myself and my subcontractors. All team members use the system - from web developers to tech support to project management to design.”

— Jennifer H. (Source: TrustRadius)

We are using Everhour as a core business software, because our business is to sell our time. When you use such software, what you care about the most is speed, flexibility, ability to integrate with all major project management software. And Everhour is exactly that kind of software”

— Ivan M. (Source: G2Crowd)

Everhour’s integration with Asana is wonderful for a remote team. We track all activities in Asana, but before Everhour I often wondered how long it was taking to do a task, now I know exactly. I can see who is working right now and a summary each day”.

— Doug H. (Source: G2Crowd)

“Everhour is being used by my department now, but it’s planned to be used across the whole company. We were having problems tracking the times of every project and Everhour ended up being the best solution to the issue. We’re tracking our tasks involved in every project, in every level (software development, meetings, project management, etc.)”

— Maria Lucia S. (Source: TrustRadius)

“We are a 15 people team working remotely from different cities of Latin America and Europe, and time tracking for each client, project, and task has always been a major issue. We’ve been using Everhour for the past year or so, and it has become an essential tool for our team. It does not only give us the ability to track how much time we have dedicated to a project but also to estimate how much time a particular task will need in order to be completed next time and by who. Easily create and save reports with just a few clicks”

— Daniel Y. (Source: TrustRadius)

“Everhour helps me manage/plan my weekly activities a lot more effectively, since I know how much time I have to work on things each day, and can quickly update estimated times to reallocate tasks as needed.”

— Dan S. (Source: Capterra)

“The most important gain from using Everhour is that we can track our tasks in real-time without having to leave the browser. The Chrome add-on helps us initiate the time for a specific task. If we are already on Asana, a simple click does the job.”

— Dimitris R. (Source: Capterra)

“Everhour has already paid for itself for the year by helping me track time I was missing in client projects. It is easy to use, has friendly customer service people, and the reports make it easy to invoice clients and track projects.”

— Jennifer D. (Source: TrustRadius)