Manage Team Time Off Without Hunting Through Emails
Set policies once, balances calculate automatically. Team sees their days, you see availability. Approval workflows included.
Why Time Off Tracking Prevents Chaos
Without central time off tracking, projects derail and teams burn out
Never assign work to someone who's on vacation
See the entire team's time off calendar before making assignments. Avoid the embarrassment of assigning critical work to people who are out. Plan projects around actual availability, not assumptions.
Stop manual spreadsheet accrual tracking
Automatic accrual calculates PTO balances based on your policies. No more manually updating spreadsheets or answering "how many days do I have left?" Team members see their own balances instantly.
Prevent too many people out at once
See all requested time off in one calendar view. Spot potential conflicts where too many team members are out simultaneously. Approve or deny requests based on team coverage needs.
Integrate time off with project planning
Time off appears directly in the resource planner alongside project schedules. Plan realistic timelines that account for vacations and holidays. No more surprised clients when key people are unavailable.
Time Off & Accrual Features
Everything you need to manage team time off and PTO balances
Visual Team Calendar
See all time off in one calendar, color-coded by type. Filter by team or individual to check availability before assigning work.
Multiple Leave Types
Create custom categories: vacation, sick days, personal days, holidays, unpaid leave. Each type can have different accrual rules.
Automatic Accrual
Configure how PTO accrues: all at once or spread throughout the year. Set carryover balances and restrictions.
Real-Time Balances
Team members see their PTO balance: accrued, used, remaining. Managers view all team balances and detailed allocation history.
Approval Workflows
Require manager approval or auto-approve time off requests. Managers receive notifications and approve or deny with one click.
Bulk Holiday Import
Import statutory holidays for your region in bulk and assign to entire team. Holidays sync to calendar and resource planner.
Conflict Detection
See if too many team members request the same dates. Review overlapping time off before approving to ensure critical coverage.
Resource Planning Integration
Time off syncs to resource planner next to project schedules. See who's available before assigning work.
Complete Time Management in One Platform
Everhour combines PTO management with time tracking, budgeting, invoicing, and resource planning
Questions? We have answers
Common questions about time off and accrual tracking
Configure accrual policies with the number of days, frequency (all at once or spread throughout the year), and whether unused days carry over. Everhour calculates balances automatically based on your settings. Team members see updated balances in real-time.
Yes, create unlimited custom leave types: vacation/PTO, sick days, personal days, unpaid leave, company holidays, or any category you need. Each type can have different accrual rules, approval requirements, and visibility settings.
Choose whether time off requires manager approval or is auto-approved. When team members request time off, managers receive email notifications and can approve or deny from the dashboard. Track request status and approval history for each entry.
Yes, team members see their current balance showing days accrued, used, and remaining for each leave type. They can view their time off history and request new time off directly from their dashboard.
View all requested and approved time off on the team calendar. See if multiple people request the same dates before approving. The calendar shows potential conflicts where too many team members would be out simultaneously.
Yes, scheduled time off appears directly on the resource planner timeline alongside project schedules. This helps you plan projects around actual team availability and avoid assigning work to people who are out.
Yes, import statutory holidays for your region in bulk. Select which holidays to import, assign them to your entire team at once, and they appear on the calendar automatically. Holidays are sourced from open data.
Record time off in partial day increments: full day, 3/4 day, 1/2 day, 1/4 day, or custom hours. Hours are calculated based on each employee's weekly capacity set in their profile (e.g., 1/2 day for 40hr/week = 4 hours).
Yes, enable the restriction to prevent team members from requesting more time off than their available balance. When enabled, they'll see a warning: 'Insufficient allocated days to proceed with time off' if they try to request more than they have.
When creating accrual allocations, specify how many unused days carry over from the previous period. Carried over days are added to the new period's allocation, giving employees their total available balance.
