Time Tracking for Agencies
Track billable hours and maximize project profitability—
all inside the tools your team already uses.
Stop Losing Revenue on Unbilled Hours
Capture every billable minute, prevent scope creep, and improve project margins.
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Track Every Billable Minute
Automatic time tracking ensures no client calls, revisions, or scope changes slip through the cracks.
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Prevent Scope Creep
Get budget alerts at 75%, 90%, and 100% thresholds. Catch overruns early and have client conversations before burning your margin.
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Quote Projects Accurately
See which project types and clients are most profitable. Use real data to improve estimates and prioritize high-value work.
Complete Time Tracking Solution for Creative Agencies
Track billable hours, set project budgets and generate detailed invoices.
Multi-Client Project Management
Organize unlimited clients, projects, and tasks in a clear hierarchy. Track time across retainer clients and project-based work.
Budget Tracking & Alerts
Set project budgets and get real-time notifications when you hit 75% utilization. See exactly which projects are on track and which need scope adjustments.
Team Capacity Planning
Visualize team utilization, identify overallocated resources, and optimize project assignments. See who's available for new client work at a glance.
Accurate Client Invoicing
Generate invoices from tracked hours and export to QuickBooks or Xero. Create detailed time reports with timestamps and task descriptions for client transparency.
Seamless Tool Integration
Project Profitability Reports
Compare estimated vs. actual hours, analyze project margins, and identify which client types and project scopes are most profitable for your agency.
Agencies Track Smarter with Everhour
Survey results from 500+ agencies that improved margins and recovered billable hours with Everhour.
From constantly overrunning budgets to 18% better margins. All in just one quarter.
Before Everhour, we were underestimating projects by 20-30% and had no real sense of where the time went. Was it client revisions? Internal iterations? Creative exploration? Everhour gave us accurate data on each phase. We discovered concepting took 40% longer than quoted, while execution was faster. This insight let us restructure proposals and improve margins by 18% in Q1. The budget alerts catch scope creep early, making us a more predictable, profitable agency.
Sarah, Creative Director
Works Inside the Tools Your Team Already Uses
Track time natively in your project management tools—no tab switching, no disruption.
Asana
Track time directly inside Asana tasks. Budget tracking, billable hours, and team timesheets—all synced automatically.
ClickUp
Start timers from ClickUp tasks. See time tracked, budgets, and profitability without leaving ClickUp.
Linear
Time tracking built into Linear. Track hours on issues, monitor sprint velocity, and bill clients accurately.
Jira
Track time on Jira issues and epics. Perfect for agencies managing client projects in Jira.
Monday.com
Native time tracking inside Monday boards. Track billable hours and manage project budgets in real-time.
Basecamp
Track time on Basecamp to-dos and projects. Generate client reports and invoices from tracked hours.
QuickBooks
Export billable hours directly to QuickBooks. Turn timesheets into invoices in one click.
Trello
Track time on Trello cards. See time spent, budgets, and project progress right in your boards.
Notion
Track time inside Notion databases and project pages. Perfect for agencies using Notion as their workspace.
Questions? We Have Answers
Here is a list of the most frequently asked questions.
Everhour integrates directly into project management tools like Asana, ClickUp, and Linear. Your team can start timers right from tasks, and all hours are automatically categorized by client and project. You can mark time as billable or non-billable, set different hourly rates per person or project, and export everything to invoicing tools.
Yes. Everhour supports unlimited clients, projects, and tasks. You can organize them in a clear hierarchy, set separate budgets for each project, and see team time allocation across all clients in real-time.
Set a budget in hours or money for each project. Everhour will send automatic email alerts when you hit 75%, 90%, or 100% of your budget. This gives you time to have scope conversations with clients before burning through your margin. You can also set timers to auto-stop when budgets are exceeded.
Everhour works natively inside Asana, ClickUp, Jira, Monday, Basecamp, Trello, Notion, Linear, GitHub, and 50+ other tools. Time tracking controls appear directly in your tasks—no tab switching required.
Export billable hours directly to QuickBooks, Xero, or FreshBooks. Generate detailed time reports showing exactly what your team worked on, with timestamps, task descriptions, and custom hourly rates. You can also create invoices directly in Everhour.
Yes. Set custom billing rates per person (e.g., senior designer at $150/hr, junior at $75/hr), per project type, or per task category. This gives you accurate project profitability calculations.
Most agencies are fully operational within 30 minutes. Connect your project management tool, invite your team, and start tracking. Projects and tasks sync automatically from your existing setup—no manual data entry required.
No extensive training needed. Since Everhour works inside the tools your team already uses (Asana, ClickUp, etc.), they just click 'Start Timer' next to their tasks. Most teams achieve 90%+ adoption in the first week.
Yes. Compare estimated vs. actual hours for past projects to see which types of work take longer than expected. Use this data to create more accurate proposals and improve your win rate. Many agencies reduce underestimation by 20-30% in the first quarter.
Yes. Everhour offers a 14-day free trial with full access to all features. No credit card required. Most agencies see ROI within the first month through recovered billable hours.
What Agency Leaders Are Saying
Real stories from creative teams using Everhour to improve project profitability.
“I am the owner of the company, and I use Everhour for timekeeping of myself and my subcontractors. All team members use the system - from web developers to tech support to project management to design.”
— Jennifer H. (Source: TrustRadius)
“We are using Everhour as a core business software, because our business is to sell our time. When you use such software, what you care about the most is speed, flexibility, ability to integrate with all major project management software. And Everhour is exactly that kind of software”
— Ivan M. (Source: G2Crowd)
“Everhour’s integration with Asana is wonderful for a remote team. We track all activities in Asana, but before Everhour I often wondered how long it was taking to do a task, now I know exactly. I can see who is working right now and a summary each day”.
— Doug H. (Source: G2Crowd)
“Everhour is being used by my department now, but it’s planned to be used across the whole company. We were having problems tracking the times of every project and Everhour ended up being the best solution to the issue. We’re tracking our tasks involved in every project, in every level (software development, meetings, project management, etc.)”
— Maria Lucia S. (Source: TrustRadius)
“We are a 15 people team working remotely from different cities of Latin America and Europe, and time tracking for each client, project, and task has always been a major issue. We’ve been using Everhour for the past year or so, and it has become an essential tool for our team. It does not only give us the ability to track how much time we have dedicated to a project but also to estimate how much time a particular task will need in order to be completed next time and by who. Easily create and save reports with just a few clicks”
— Daniel Y. (Source: TrustRadius)
“Everhour helps me manage/plan my weekly activities a lot more effectively, since I know how much time I have to work on things each day, and can quickly update estimated times to reallocate tasks as needed.”
— Dan S. (Source: Capterra)
“The most important gain from using Everhour is that we can track our tasks in real-time without having to leave the browser. The Chrome add-on helps us initiate the time for a specific task. If we are already on Asana, a simple click does the job.”
— Dimitris R. (Source: Capterra)
“Everhour has already paid for itself for the year by helping me track time I was missing in client projects. It is easy to use, has friendly customer service people, and the reports make it easy to invoice clients and track projects.”
— Jennifer D. (Source: TrustRadius)