5 Best Time and Billing Software to Track Billable Hours, Expenses, and Invoices

Time and billing software combines time tracking, billable hours, invoicing, expense tracking, and reporting to help businesses manage the financial side of client and project work. Instead of tracking hours and preparing invoices separately, teams can use one system to record work, calculate billable time, monitor project costs, and streamline billing.

The best time and billing software depends on how your business works. Project-based teams may prioritize task-level time tracking, budgets, and billing rates, while freelancers and professional service firms may need invoicing and expense management. Accounting-focused businesses may prefer a broader financial platform with time tracking built in.

In this guide, we compare five of the best time and billing software options, including Everhour, QuickBooks, FreshBooks, Zoho Books, and TimeCamp. We’ll look at their key features, pricing, strengths, and limitations to help you choose the right solution for your business.

How We Evaluated These Tools

We evaluated each tool based on time tracking capabilities, invoicing and billing features, expense tracking, reporting depth, integrations, and pricing. Pricing was verified directly on each vendor’s website as of August 2026. We also reviewed user feedback on G2 and Capterra to make sure our assessments reflect real-world experience.

Disclosure: Everhour is our product and appears first on this list. We’ve aimed to give every other tool here an honest writeup including real limitations.

---

Essential Features of the Best Time and Billing Software

Time tracking

Time tracking is the foundation of any time and billing system. Look for timers, manual time entries, timesheets, and the ability to track time by project, task, client, or employee.

Invoicing and billing

The software should turn tracked hours into invoices and support different billing rates, taxes, currencies, and payment terms. Some tools also offer recurring invoices and automatic payment reminders.

Expense tracking

Expense tracking helps businesses record project costs such as travel, materials, and other client-related expenses. Useful features include receipt uploads, expense categories, and approval workflows.

Reporting and analytics

Reports help you understand billable hours, project profitability, team utilization, and client revenue. The best tools make it easy to filter data by project, client, employee, or date range.

Integrations

Consider whether the software works with the tools you already use, such as project management platforms, accounting software, CRMs, or payment systems.

---

Comparison Table

Software	Best for	Time tracking	Invoicing	Expense tracking	Reporting	Free plan	Starting price
Everhour	Project-based teams	✓	✓	✓	✓	✓	$8.50/user/month
QuickBooks	Accounting and billing	✓	✓	✓	✓	—	$19/month
FreshBooks	Freelancers and small businesses	✓	✓	✓	✓	—	€8/month
Zoho Books	Accounting and financial management	✓	✓	✓	✓	✓	$15/month
TimeCamp	Automated time tracking	✓	✓	—	✓	—	$3.99/user/month

---

Which Time and Billing Software Is Best for You?

• Best for project-based teams: Everhour — connects time tracking with projects, budgets, expenses, and client billing.
• Best for accounting and financial management: QuickBooks — suitable for businesses that want billing and financial tools in the same system.
• Best for freelancers and small businesses: FreshBooks — combines invoicing, expenses, and time tracking in a relatively straightforward platform.
• Best for businesses using the Zoho ecosystem: Zoho Books — combines accounting, invoicing, expenses, and project time tracking.
• Best for automated time tracking: TimeCamp — offers automatic and manual tracking alongside invoicing and reporting.

---

5 Best Time and Billing Software Tools

Everhour: Best for project-based teams

Everhour is designed for teams that need to connect time tracking with project management and client billing. Teams can track time against tasks and projects, manage budgets, record expenses, monitor workloads, and create reports without separating these activities across multiple tools.

Key features

• Time tracking: Track time with timers, manual entries, timesheets, and a time clock.
• Billing and budgeting: Set up clients and projects, manage budgets and billing rates, and identify unbilled time.
• Team management: Monitor working hours and attendance, manage permissions, and review team activity.
• Expense tracking: Record project expenses, attach receipts, and add costs to client work.
• Reporting: Build customizable reports using project, task, client, and team data.

Pricing

• Free
• Team: Starting at 5 users, $8.50 per user per month, billed annually.

Keep in mind: Everhour is focused on time and project management rather than full business accounting.

---

QuickBooks

QuickBooks is an online accounting software that gives you control over your business’s finances with expert help.

Key features

• Bank data: Connect your bank cards to reduce the time spent on data entry and see transactions in real time.
• Invoicing: Send customized invoices from your phone and set automatic reminders, saving your time spent chasing late payments.
• Expenses: Match recipients to expenses seamlessly.
• Payroll: Set up automatic pay runs pension submissions and instantly create payslips which employees can access from QuickBooks’ self-service employee portal.

Pricing

• Simple Start: $19/month
• Essentials: $42.50/month
• Plus: $70/month
• Advanced: $170/month

Keep in mind: Time tracking may not be as project-focused as dedicated time management tools.

---

FreshBooks

One of the Quickbooks alternatives, FreshBooks is an accounting software with expenses, time-tracking, invoicing, and reporting capabilities, perfect for freelancers and small businesses. 

Key features

• Expenses: FreshBooks expense tracker enables you to see what you’re spending at a glance and how profitable you are.
• Time-tracking: Track time to see how much time you’re spending on individual tasks and projects. Once the work is done, generate an invoice with one click.
• Invoicing: Create professional-looking invoices with the invoice generator. Customize invoices by adding your logo and including a ‘thank you’ email.
• Reporting: View ready-made profit and loss financial reports, sales tax summaries, expense reports, and more.

Pricing

• Lite: €8/month
• Plus: €15/month
• Premium: €25/month
• Select: Custom pricing

Keep in mind: It is best suited to freelancers and smaller service businesses rather than complex project teams.

---

Zoho Books

Zoho Books is a cloud-based accounting software solution. It simplifies financial management with a set of invoicing, expense-tracking, time-tracking, and reporting tools.

Key features

• Invoicing: Zoho Books enables users to create customizable invoices, set up recurring invoices, and create automated payment reminders.
• Expense tracking: Track and categorize expenses to manage business expenditures more effectively. Attach receipts, set up approval workflows, and create recurring expenses to save time.
• Time-tracking: Track billable hours for projects using timers to ensure client invoices are accurate. 
• Reporting: View dashboards and create customizable reports to make informed business decisions. 

Pricing

• Free: $0/month
• Standard: $15/month, billed annually
• Professional: $40/month, billed annually
• Premium: $60/month, billed annually

Keep in mind: You’ll get the most value if your business already uses other Zoho products.

---

TimeCamp

TimeCamp is a simple but powerful time-tracking app that helps you gain valuable insights into your tasks and projects. Its features include such useful tools as time-tracking, invoicing, and reporting.

Key features

• Time-tracking: Track time against tasks and projects with an automatic Timecamp time tracker.
• Invoicing: Create timesheet-based invoices, set adjustable tax rates, pay clients through PayPal, and set up automatic approvals and reminders.
• Reporting: Create built-in insightful reports to measure project profitability, track budgets, or custom-build reports.

Pricing

• Starter: $3.99 per user per month.
• Premium: $6.99 per user per month.
• Ultimate: $9.99 per user per month.
• Enterprise: Varies by the organization.

Keep in mind: It offers invoicing, but businesses needing comprehensive accounting may need additional software.

---

In Summary

The best time and billing software depends on how your business manages client work.

Everhour is a strong choice for project-based teams that need to connect time tracking, budgets, expenses, and billing. QuickBooks and Zoho Books are better suited to businesses looking for broader accounting and financial management tools, while FreshBooks works well for freelancers and small service businesses. TimeCamp is a useful option for teams that prioritize automatic time tracking.

Focus on the workflow you need to simplify. If your biggest challenge is tracking billable project time, choose a dedicated time tracking tool. If invoicing and accounting are the priority, a broader financial platform may make more sense.

For related workflows, you can also learn how to streamline your expense approval workflow or keep track of business expenses.

Learn how to align payroll, budgets, and client billing without spreadsheets—and simplify your entire workflow today.