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11 Best Billable Hours Trackers: Elevating Your Time Management

Maria Kharlantseva, February 22, 2024
11 best billable hours trackers: elevating your time management

Businesses, freelancers, and professionals across diverse industries often seek reliable tools to streamline and track billable hours effectively. In this article, we explore billable hours trackers, delving into the best solutions that empower individuals and organizations to manage their time meticulously, enhance productivity, and ensure accurate invoicing. Whether you need time-tracking software for consultants or the best apps for construction business for payroll, finding the right billable hours tracker can significantly impact your workflow, client relationships, and, ultimately, your bottom line. Join us on this exploration of the best billable hours trackers, designed to cater to a spectrum of needs and preferences in the dynamic landscape of modern work.

Key Criteria for Choosing a Billable Tracker

🚀 Ease of Use: Opt for billable hours trackers with intuitive interfaces and user-friendly features to ensure seamless adoption by your team. A straightforward interface simplifies time tracking and encourages consistent usage.

⏱️ Time Tracking Accuracy: Look for trackers that offer precise time tracking capabilities, allowing employees to accurately log billable hours across tasks, projects, or clients. Accurate time tracking is essential for transparent client billing and efficient project management.

🛠️ Customization Options: Choose trackers that offer flexibility and customization options to accommodate your specific workflow requirements. Customizable settings for tasks, projects, rates, and reports enable tailored time tracking solutions that align with your business needs.

🔄 Integration Capabilities: Consider trackers that integrate seamlessly with other tools and software your team uses daily, such as project management platforms, accounting software, or communication tools. Integration ensures data consistency across systems and enhances overall workflow efficiency.

📊 Reporting and Analytics: Prioritize trackers that provide robust reporting and analytics features, offering insights into time allocations, project progress, and team productivity. Detailed reports empower you to make data-driven decisions, identify areas for improvement, and optimize resource allocation.

💼 Client Billing Features: Look for trackers with built-in invoicing capabilities that streamline the client billing process. Features like generating professional invoices directly from tracked billable hours and expenses save time and ensure accuracy in client billing.

🤝 Collaboration Tools: Opt for trackers with collaboration features that facilitate transparent communication and collaboration within your team. Built-in communication tools, task assignment features, and real-time updates promote teamwork and contribute to accurate project tracking.

📱 Platform Compatibility: Ensure the tracker is compatible with various devices and operating systems, including desktop computers, mobile devices, and web browsers. Cross-platform compatibility enables employees to track billable hours conveniently, whether in the office or on the go.

🔒 Security and Privacy: Prioritize trackers that adhere to industry-standard security protocols and regulations to protect sensitive time tracking data. Look for features like data encryption, role-based access controls, and compliance certifications to safeguard your information.

💲 Cost and Value: Consider the pricing structure of the tracker and evaluate it against the features and functionality provided. Look for transparent pricing plans that offer value for your investment, considering factors such as the number of users, included features, and scalability options.

Note: We do not accept paid entries for inclusion in our evaluation lists, ensuring unbiased recommendations based solely on merit.


Comparison Table

Tool Pricing Distinguishing feature Best for
Everhour Free, starts at $5/user/month Deep integration with project management tools like Asana, Trello Teams relying on project management platforms
TimeCamp Free, starts $2.99 Automatic time tracking and invoicing Freelancers and small to medium-sized teams
DeskTime Free, Starts at $7/user/month Employee productivity tracking Businesses focused on productivity monitoring
ClockShark Starts at $40/user/month Specialized for construction and field service industries Construction and field service companies
ActiveCollab Starts at $9.5 for 3 members/month All-in-one project management and collaboration Teams requiring comprehensive project tools
Scoro Starts at $26 per month for 5 users Advanced business management features Agencies and businesses with complex workflows
BigTime Starts at $20 per user/month Industry-specific solutions for professional services Accounting and consulting firms
actiTIME Starts at $6/user/month Time tracking with emphasis on project scope and deadlines Project-centric teams and service providers
Timeular Starts at €6.30/month Physical time tracking device with software integration Individuals and teams valuing tangible devices
Tick Starts at $19 per month Simplified time tracking and project budgeting Small businesses and project-focused teams
Avaza Starts at $9.95/user/month Unified project management with integrated time and expense tracking Collaboration-focused teams across industries

11 Best Billable Hours Trackers

1. Everhour

Everhour stands out as one of the best billable hours trackers, offering a range of features that cater to efficient time tracking and project management. It is specifically engineered to elevate your capacity to monitor and manage billable hours seamlessly.

11 best billable hours trackers: elevating your time management

At its core, Everhour is not only a time tracker or a time clock app; it’s a strategic companion and one of the best time management tools that empowers individuals and teams to optimize their productivity. By honing in on the intricacies of billable hours, Everhour enables users to transcend traditional tracking methods and delve into a world of precision, insights, and enhanced project timelines.

11 best billable hours trackers: elevating your time management

🌟 Key features

  1. Intuitive time tracking: Everhour provides an easy-to-use interface for tracking billable hours seamlessly. Users can initiate timers, manually enter time, and allocate hours to specific tasks effortlessly.
  2. Project budgeting: Effectively manage project budgets by setting hourly rates, tracking expenses, and receiving real-time notifications to ensure you stay within financial constraints.
  3. Integration capabilities: Everhour seamlessly integrates with popular project management tools like Asana, Trello, and Jira, allowing for a streamlined workflow and accurate time tracking.
  4. Reporting and analytics: Gain valuable insights into team performance with detailed reports and analytics. Visualize data on time spent, project progress, and individual contributions.

✅ Pros

  1. User-friendly interface: Everhour’s interface is designed with simplicity in mind, making it accessible for both individuals and teams.
  2. Versatile integrations: Its compatibility with various project management tools enhances its versatility, ensuring it adapts to your existing workflow.
  3. Robust reporting: The reporting and analytics features empower users with comprehensive data, aiding in decision-making and performance evaluation.

❌ Cons

  1. Learning curve: Users may encounter a brief adjustment period when initially getting acquainted with Everhour.

💸 Pricing

Free: For up to five users.
Lite: $5 per user per month, billed annually, starting at 2 users.
Team: $8.50 per user per month, billed annually, starting at 5 users.

Everhour is the top choice for small businesses and small to mid-size teams of 5 to 50 members, including professionals like software developers, marketers, designers, consultants, lawyers, you name it!

Seamlessly integrating with popular project management tools like Asana, Trello, and Jira, its user-friendly interface and customizable reports make it the ultimate time tracking solution for small and mid-size teams.

With dedicated support ensuring you receive timely assistance, our team is here to help you promptly and with a smile!


2. TimeCamp

Looking for a straightforward solution to keep track of billable hours and enhance productivity? TimeCamp is your go-to tool, offering a simple yet powerful approach to time tracking and project management.

best time clock app: your path to productivity and precision

🌟 Key features

  1. Effortless time tracking: Whether you prefer timers, manual entries, or task allocations, this platform ensures a smooth workflow.
  2. Precise project budgeting: Set hourly rates, monitor expenses, and receive real-time alerts, making sure your projects stay on budget and align with financial goals.
  3. Insights through reporting: Gain valuable insights into billable hours, project progress, and individual contributions, empowering you to make informed decisions.

✅ Pros

  1. User-friendly interface: TimeCamp is designed with simplicity in mind, making billable hour tracking accessible to users of all levels.
  2. Versatile integration: Its compatibility with various project management tools ensures adaptability to different work environments, providing a solid foundation for precise billable hour tracking.
  3. Detailed reporting: Comprehensive reports and analytics offer valuable data, facilitating strategic decision-making and performance evaluation related to billable hours.

❌ Cons

  1. Learning curve: Some users might experience a learning curve, especially if transitioning from other time-tracking tools. However, the initial learning investment pays off in optimized billable hour tracking.
  2. Feature limitations as standalone: While excelling in integration, TimeCamp’s standalone features might be considered basic compared to dedicated billable hours tracking platforms.

💸 Pricing

The basic plan is free for individual users. Paid plans start at $2.99/user per month.


3. DeskTime

Tailored for seamless integration into your work routine, DeskTime offers an array of features that enhance your time-monitoring experience.

11 best billable hours trackers: elevating your time management

🌟 Key features

  1. Automated time tracking: DeskTime simplifies billable hour tracking with its automated system, effortlessly recording your work hours without manual input. This feature ensures accuracy while allowing you to focus entirely on your tasks.
  2. Project time allocation: Achieve precise billing by allocating your time to specific projects. DeskTime’s project-centric approach provides a clear breakdown of hours dedicated to each project, aiding transparency and accountability.
  3. Application and website monitoring: Beyond basic time tracking, DeskTime monitors your application and website usage.

✅ Pros

  1. Automated tracking simplicity: The automated tracking feature simplifies the billable hour tracking process, allowing users to concentrate on their work while ensuring precise and reliable results.
  2. Project-centric approach: DeskTime’s emphasis on project time allocation facilitates precise billing, providing a transparent breakdown of hours dedicated to each project.
  3. Comprehensive monitoring: The application and website monitoring feature add a layer of comprehensive insight, allowing users to understand not just how much time is spent but where their time is allocated.

❌ Cons

  1. Limited offline functionality: DeskTime’s effectiveness relies on an internet connection. Offline work may not be accurately captured, posing a limitation for users in certain scenarios.
  2. Learning curve for advanced features: While basic functionality is straightforward, users might require time to familiarize themselves with the full extent of DeskTime’s capabilities, especially the advanced features.

💸 Pricing

  1. Free Plan: Ideal for a single user, it includes basic features.
  2. Pro Plan ($7/month): Besides Free plan features, it offers integrations, idle and project time tracking, and more.
  3. Premium Plan ($10/month): Alongside previous features, it includes screenshots, scheduling, invoicing, and other advanced functionalities.
  4. Enterprise Plan ($20/month): Providing all DeskTime features, it caters to users seeking comprehensive capabilities.

4. ClockShark

ClockShark is a tool for streamlining the tracking of billable hours, providing businesses with an efficient solution to manage workforce time. Tailored for simplicity and effectiveness, ClockShark offers a range of features that enhance your ability to monitor billable hours accurately.

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🌟 Key features

  1. Mobile time tracking: With its mobile time tracking feature, users can effortlessly clock in and out on the go, ensuring that every billable hour is captured, even when away from the desk.
  2. Geofencing capabilities: Employees clock in and out automatically when entering or leaving specific locations, ensuring precision in tracking hours related to particular projects or tasks.
  3. Job and project tracking: Assign hours to specific jobs or projects, providing a clear overview of time distribution and facilitating transparent invoicing.

Pros

  1. Mobile accessibility: The mobile time tracking feature ensures that billable hours are captured accurately, catering to the needs of a mobile workforce or those working on the field.
  2. Geofencing precision: Geofencing adds an extra layer of accuracy, automating time tracking based on an employee’s location. This feature is particularly beneficial for businesses with employees working at various job sites.

Cons

  1. Internet dependency: As with many cloud-based solutions, ClockShark’s functionality depends on a stable internet connection. Offline work may not be captured accurately.

💸 Pricing

Plans start at $40/user per month.


5. ActiveCollab

With a focus on collaboration and precision, ActiveCollab integrates robust features to simplify and enhance the process of tracking billable hours.

11 best billable hours trackers: elevating your time management

🌟 Key features

  1. Time tracking module: ActiveCollab offers a dedicated time tracking module that allows users to effortlessly log billable hours. Whether it’s tracking time on tasks, projects, or specific clients, the platform provides a detailed overview of time allocations.
  2. Collaboration and communication: ActiveCollab facilitates team collaboration with built-in communication tools. Users can discuss project details, share updates, and ensure transparent communication, contributing to accurate billable hour tracking.

✅ Pros

  1. Integrated time and expense tracking: ActiveCollab’s integration of time and expense tracking in a unified platform provides a holistic view of project-related costs, simplifying the billing process.
  2. Efficient invoicing: The platform’s invoicing capabilities enable the generation of professional invoices directly from tracked billable hours and expenses, saving time and ensuring accuracy in client billing.
  3. Enhanced collaboration features: With robust collaboration tools, ActiveCollab fosters transparent communication within teams, contributing to more accurate project tracking.

❌ Cons

  1. Exploration required for advanced features: While ActiveCollab offers advanced features, users may need to explore and customize the platform to fully leverage its capabilities.

💸 Pricing

Starts at $9.5 for 3 members/per month.


6. Scoro

Scoro is a powerful business management solution that excels in billable hour tracking, offering an integrated approach to streamline processes. With an array of features designed for efficiency and precision, Scoro empowers businesses to manage projects, track time, and handle finances seamlessly.

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Key features

  1. Time tracking and billing: Scoro’s time tracking features enable precise measurement of billable hours. Users can convert tracked time directly into invoices, ensuring accurate billing for client projects.
  2. Financial management: Beyond time tracking, Scoro includes robust financial management tools. Users can manage expenses, create budgets, and gain insights into financial performance, contributing to more informed business decisions.

Pros

  1. Comprehensive project management: Scoro’s integrated project management tools provide a holistic solution for overseeing tasks, projects, and client deliverables in a centralized platform.
  2. Financial visibility: Scoro offers robust financial management features, providing businesses with a clear overview of expenses, budgets, and financial performance.

Cons

  1. Customization complexity: While Scoro offers a high level of customization, users may find certain customization processes to be complex, requiring careful exploration.

💸 Pricing

The premium plan starts at $26 per month for 5 users.


7. BigTime

BigTime positions itself as a specialized solution designed to cater to the unique billing and time-tracking needs of professional service firms. With a focus on precision and flexibility, BigTime offers a robust platform that ensures accurate billing and streamlined workflows.

11 best billable hours trackers: elevating your time management

🌟 Key features

  1. Time and expense tracking: BigTime provides a user-friendly interface for tracking billable hours and associated expenses. Users can log time against clients, projects, or tasks, facilitating accurate invoicing and project budgeting.
  2. Invoicing and billing: The platform streamlines the invoicing process, allowing users to generate professional invoices based on tracked billable hours. Automated billing features help expedite the billing cycle and reduce administrative overhead.
  3. Customizable reporting: BigTime’s reporting capabilities offer customizable insights into project performance, resource utilization, and financial metrics. This aids in data-driven decision-making and strategic planning.

Pros

  1. Specialized for professional services: BigTime’s specialization in professional services makes it tailored to the specific needs of industries like accounting, consulting, and legal services.
  2. Flexible billing options: BigTime allows for flexible billing structures, accommodating hourly billing, fixed fees, and other billing methods. This flexibility ensures that the platform aligns with diverse business models.

❌ Cons

  1. Limited features for non-professional services: While excellent for professional service firms, BigTime may have more specialized features for industries like consulting and legal services, making it less versatile for other types of businesses.
  2. Integration complexity: Some users may find integrating BigTime with other tools or platforms a bit complex. However, the platform does offer support and resources to assist in the integration process.

💸 Pricing

Starts at $20 per user/per month with basic features.


8. actiTIME

actiTIME is a solution aimed at enhancing productivity and efficiency within organizations. Whether for tracking billable hours, managing projects, or analyzing team performance, actiTIME offers a suite of features designed to streamline time-related workflows.

8 best timesheet software tools for efficient time tracking

🌟 Key features

  1. Time tracking: actiTIME provides a centralized platform for employees to log their work hours, facilitating accurate tracking of billable time. It supports daily, weekly, or custom time entry, allowing flexibility based on organizational preferences.
  2. Task and workflow management: Users can organize tasks, set deadlines, and create workflows to streamline project execution. This ensures that teams stay on track, deadlines are met, and tasks are aligned with project objectives.

✅ Pros

  1. Versatile time tracking: actiTIME’s flexibility in time tracking caters to various industries and work structures. Whether tracking billable hours or non-billable hours, or internal tasks, the platform adapts to different business needs.
  2. Customizable reports: actiTIME offers robust reporting features with customization options. Users can generate reports based on specific parameters, facilitating detailed analysis of time utilization, project progress, and overall team performance.

❌ Cons

  1. Integration challenges: While actiTIME integrates with various tools, some users may encounter challenges when integrating it into their existing tech stack. Seamless integration may require additional setup and configuration.
  2. Learning curve for advanced features: While basic functionalities are user-friendly, mastering advanced features may involve a learning curve. Users may need time to explore and leverage the full spectrum of features that actiTIME offers.

💸 Pricing

It provides a free version with basic features and three paid plans starting at $6/user per month.


9. Timeular

Timeular is a unique time-tracking solution designed to make the process of tracking billable hours and managing time more engaging and efficient. With its innovative time-tracking device and user-friendly platform, Timeular aims to redefine how individuals and teams approach time management.

11 best billable hours trackers: elevating your time management

🌟 Key features

  1. Time tracking cube: Timeular introduces a physical time-tracking device in the form of a cube. Users can assign different tasks or projects to each side of the cube. By flipping the cube, they can effortlessly switch between tasks, providing a tangible and intuitive way to track time.
  2. Customizable tags and categories: Timeular allows users to customize their time entries with tags and categories. This feature enhances the granularity of time tracking, providing detailed insights into how time is allocated across various activities.

✅ Pros

  1. Flexible and adaptable: Timeular’s approach allows users to adapt time tracking to their specific needs. The ability to customize tags, categories, and tasks ensures that the platform can accommodate various work styles and project structures.
  2. Integrations: While Timeular can be used independently, it also integrates with popular project management and time-tracking tools, providing users with the option to incorporate it into their existing workflow seamlessly.

❌ Cons

  1. Physical device dependency: The reliance on the physical Timeular cube might be a drawback for users who prefer purely digital solutions. While the cube enhances engagement, it may not suit everyone’s workflow preferences.
  2. Learning curve: While the cube makes time tracking more intuitive, users might experience a learning curve initially. Getting accustomed to the physical device and exploring all its features may take some time.

💸 Pricing

Personal plan is €6.30/month, billed annually, for teams – €14.60/month/seat, billed annually.


10. Tick

Tick is a straightforward and efficient time-tracking solution designed to simplify the process of monitoring billable hours. Geared towards providing users with a user-friendly experience, Tick aims to enhance productivity and streamline time management for individuals and teams alike.

11 best billable hours trackers: elevating your time management

🌟 Key features

  1. Intuitive time entry: Tick offers a user-friendly interface for entering and tracking time effortlessly. Users can quickly log hours spent on specific tasks or projects, minimizing the time spent on administrative tasks.
  2. Project-based tracking: The platform organizes time entries by projects, making it easy to associate hours with specific undertakings. This project-centric approach ensures a clear overview of time allocations and facilitates accurate reporting.
  3. Budget tracking: Tick includes budgeting features, allowing users to set time and cost limits for each project. This feature provides real-time insights into project progress and helps teams stay within set parameters.

✅ Pros

  1. Focused project tracking: With its emphasis on project-based tracking, Tick enables users to concentrate on specific tasks and projects. This focus enhances accuracy and provides a clear understanding of how time is allocated across different endeavors.
  2. Budgeting capabilities: The inclusion of budget tracking features is beneficial for project managers and teams aiming to manage resources efficiently. Users can set and monitor project budgets, preventing overruns and optimizing financial planning.

❌ Cons

  1. Limited advanced features: Tick’s strength lies in its simplicity, but this may be a limitation for users seeking more advanced features. Organizations with complex project management needs might find the platform lacking certain in-depth functionalities.
  2. Integration options: While Tick integrates with popular platforms like QuickBooks, it may have fewer integration options compared to some other time-tracking tools. Users should ensure that Tick aligns with their existing tech stack.

💸 Pricing

  • 30-day free trial
  • 10 Projects: $19 per month
  • 30 Projects: $49 per month
  • 60 Projects: $79 per month
  • Unlimited Projects: $149 per month

11. Avaza

Avaza is a versatile solution, offering comprehensive time-tracking capabilities within its collaborative project management platform. It integrates time tracking seamlessly into project workflows, fostering efficient collaboration and resource management.

11 best billable hours trackers: elevating your time management

🌟 Key features

  1. Multiple-timer support: Users can track time with precision using Avaza’s multiple-timer support. Whether managing multiple tasks concurrently or collaborating on various projects, the platform accommodates diverse time-tracking needs.
  2. Expense tracking: Avaza extends beyond time tracking to include robust expense tracking features. Users can effortlessly log project-related expenses, providing a comprehensive overview of project costs alongside time allocations.
  3. Real-time reporting: Avaza offers real-time reporting on time entries, project progress, and expenses. Dynamic reports empower teams and project managers with insights into resource utilization, project timelines, and financial metrics.

✅ Pros

  1. Integrated project management: Avaza’s integration of time tracking into its project management platform ensures a unified environment. This integration simplifies workflows by allowing users to seamlessly switch between project planning, task management, and time tracking.
  2. Flexible timer options: With support for multiple timers, Avaza caters to users who engage in multitasking or handle various projects simultaneously. This flexibility accommodates diverse work styles and preferences.

❌ Cons

  1. Feature richness may not suit all: Some users seeking a more streamlined or minimalist time-tracking solution might find Avaza’s feature richness overwhelming. Organizations should assess their specific needs to determine if the platform aligns with their preferences.

💸 Pricing

The premium plan starts at $9.95 per month.


Best Billable Hours Tracker: Conclusion

In conclusion, the realm of billable hours tracking offers a plethora of tools catering to diverse business needs and preferences. Among the 11 tools discussed—Everhour, TimeCamp, DeskTime, ClockShark, ActiveCollab, Scoro, BigTime, actiTIME, Timeular, Tick, and Avaza—each brings its own set of strengths to the forefront.

However, when it comes to prioritizing seamless integration with project management platforms, specialized solutions for industry-specific demands, and comprehensive features for business management, Everhour stands out as the best choice. Its intuitive interface, extensive reporting capabilities, and seamless integration with popular project management tools make it the top choice for freelancers, small teams, and large enterprises alike.

Maria Kharlantseva

Maria is a proud content guardian with experience working for international teams and projects of different complexities. Maria has a passion for fantasy novels, music, black-and-white films, and nitpicking (because there is always room for improvement!).