8 Todoist Alternatives For Effective Task Management [Free & Paid]
Todoist is a task management app that aims to help users become more focused, organized, and calm. The to-do list app is used by over 30 million people, including multinational corporations, small and medium-sized businesses, students, and those who simply want to manage their personal time better. There are loads of Todoist integrations and Todoist templates that can expand its default functions and make your workflow impeccable.
However, Todoist isn’t the only effective task management app out there. There are lots of apps that some would argue are better than Todoist. This article explores eight paid and free alternative apps like Todoist.
Cons of Todoist
While Todoist has some useful features, it isn’t for everyone. There are some problems with the app which means there are alternative options that are better than Todoist. So why should you pick an alternative task management app?
🛑 Limited free features
While Todoist does offer a free plan, the features are somewhat limited. For example, users can only access reminders, activity history, team inbox and billing and admin and member roles if they pay for a Pro or Business subscription.
🙅♀️ No in-built time tracking capabilities
Time tracking helps you develop good time management habits, keeps projects under control, and ensures you’re paid for your work, thanks to more accurate billing. However, setting up Todoist time tracking require some third-party tools as the app does not offer an in-built time tracker, which might be a deal-breaker for some.
❌ Limited meeting management options
A cohesive, productive team needs to have regular meetings to keep projects on track. However, Todoist doesn’t offer advanced meeting management options, for example, a video or voice call feature that makes instigating productive discussions straightforward. On the other hand, several Todoist competitors provide in-built communication tools that make team collaboration a breeze.
8 Todoist Alternatives
Free Todoist Alternatives
You can use these Todoist alternatives for free!
One of the best free Todoist alternatives is Trello, a web-based Kanban-style list-making tool. Trello lets users keep track of projects by creating project boards containing task cards. You can invite new members, give cards due dates, add attachments for context and create checklists to track your progress. Another key advantage of Trello is that you can integrate the platform with the apps you and your team rely on, such as Outlook, Slack, Jira, and many more.
❓ How is Trello different from Todoist?
Trello differs from Todoist because it is more flexible and adaptive to the user’s needs. Simply click and drag cards to the desired location to visualize projects and tasks in a way that works best for you.
Free plan: $0.
Standard plan: $5 per month per user, billed annually.
Premium plan: $10 per month per user, billed annually.
Enterprise plan: $17.50 per month per user, billed annually for 25 users.
One of the most popular Todoist alternatives is Asana. The work management platform is designed to help teams track and manage work effectively. Asana offers various task management features such as boards to organize work, lists to carefully follow processes and take step-by-step action, timelines to map out projects, and calendars to view upcoming tasks and meetings. The popular tool has a free version for up to 15 users.
Use all your favorite tools with Asana with app integrations. Connect to popular apps such as Microsoft Teams, Gmail, Zapier, Canva, Loom, Dropbox, GitLab, and many more to improve your workflow.
❓ How is Asana different from Todoist?
Asana differs from Todoist in that it is a full-blown project management tool, whereas Todoist is a task management tool. As a result, Asana is best for organizations in need of a clear workflow. In contrast, Todoist works well for personal use on small tasks.
Basic plan: £0.
Premium plan: £9.49 per user per month, billed annually.
Business plan: £20.99 per month per user, billed annually.
Quire is another excellent task management app that offers a free plan. The app is built for teams to optimize workflows and facilitate collaboration. The tool’s best features include Kanban boards, task lists, Gantt charts, comment reactions, project sharing, and the ability to turn comments into tasks.
❓ How is Quire different from Todoist?
Users love Quire for its simple and elegant interface, which allows you to work well with multiple team members, something that is lacking in Todoist. Plus, Quire’s intuitiveness means that it is an easy platform to grasp quickly; there’s no learning curve!
Free plan: $0.
Professional plan: $8.50 per member per month, billed annually.
Premium plan: $14.95 per member per month, billed annually.
Enterprise plan: $19.95 per member per month, billed annually.
If you are already using the G-Suite and you need a straightforward, easy-to-use task-planning app for personal use, consider Google Keep. With Google Keep, you can make different kinds of notes, such as lists, images, text, and even audio. Plus, you can set reminders so you’ll never miss another deadline or meeting again.
❓ How is Google Keep different from Todoist?
Google Keep is better than Todoist because it offers several note-taking options rather than just lists. The variety in options means that users can add context to tasks, such as images, text, and videos to ensure they have all the information they need to proceed with a task.
Google Keep is 100% free to use, making it a popular task management tool for those on a tight budget.
Another great task management platform with a free plan is Any.do. The tool is loved by users for its simplicity and flexibility, as it allows them to organize lists, tasks, and reminders in one place. Additionally, Any.do offers a calendar feature that allows you to organize your life and work in a way that makes sense to you.
❓ How is Any.do different from Todoist?
Any.do differs from Todoist because it goes beyond lists by offering a calendar feature. Plus, With Any.do, you can integrate the platform with Google Calendar, so you’re always aware of upcoming deadlines or meetings. Plus, while Todoist does not offer reminders in its free plan, Any.do notifies free users of tasks, action items, events, and much more.
Free plan: $0.
Premium plan: $2.99 per month for 12 months, billed annually.
Paid Todoist Alternatives
You have to pay for a subscription to use these Todoist alternatives, but for the right tool, it’s worth it.
Taskade is a flexible project management tool designed to help remote teams get work done. The productivity tool allows users to break down projects into manageable tasks, view projects in a way that suits their needs, automate repetitive workflows and collaborate with team members using in-built communication tools.
❓ How is Taskade different from Todoist?
Taskade differs from Todoist in that it is a tool designed specifically for remote collaboration. In contrast, Todoist is best used for personal tasks or for freelancers who need an easy way to organize their pending tasks.
Free plan: $0.
Unlimited plan: $5 per seat per month.
Organization plan: $20 per seat per month.
If you need to find a task management app for personal use, we recommend Evernote. The digital note-taking application is one of the most popular on the market today, and for a good reason. Evernote’s professional plan has a host of useful features, including the ability to create, organize and assign tasks to others, calendar integrations, geographic search to find notes based on their creation location, mobile offline notes capabilities, PDF annotation, and more.
❓ How is Evernote different from Todoist?
Evernote differs from Todoist because it offers several features that Todoist does not have, such as the ability to turn notes into presentation-ready slides. Plus, with Evernote, you can clip web articles and add handwritten notes and photos to give your tasks much-needed context.
Free plan: £0.
Personal plan: £5.99 per month.
Professional plan: £7.49 per month.
Teams plan: £10.99 per month.
Another excellent Todoist alternative is Zoho Projects, an online project management tool. Zoho Projects provides several great features, including task management, task automation, time tracking, charts and reports, issue tracking, team collaboration, and blueprints for task processes.
❓ How is Zoho Projects different from Todoist?
Zoho Projects is a complete project management solution, offering a wide variety of features such as issue and bug submissions, work breakdown structures, different task views, Gantt charts, reminders, and other tools essential for businesses of all sizes. On the other hand, Todoist is a simple task management app with limited features. One of the main features that sets Zoho Projects apart from Todoist is the issue tracking capabilities, a vital component for tech-enabled businesses.
Free plan: $0.
Premium: $4 per month per user.
Enterprise: $9 per month per user.
ClickUp is a project management tool with a wide variety of valuable features. The platform’s best features include project and task capabilities, chat functions, goal setting, and several different views to choose from to suit the user’s needs. Additionally, the docs feature makes work more collaborative, as teams can create documents together remotely. Other useful features include whiteboards where teams can plan projects in a visually appealing format and dashboards where users can view team progress in real-time.
❓ How is ClickUp different from Todoist?
Todoist and ClickUp have many differences. For example, ClickUp provides a host of features that Todoist does not offer, including real-time chat, custom task statuses, custom fields, multiple assignees, over 15 different view types, time tracking functionality, and multi-feature dashboards.
Free plan: $0.
Unlimited plan: $5 per member per month, billed annually.
Business plan: $12 per member per month, billed annually.
Business plus plan: $19 per member per month, billed annually.
How To Pick a Suitable Todoist Alternative
Choosing a suitable Todoist alternative isn’t an easy task when there are so many tools available! However, the best app depends on what you’re planning to use it for. For example, if you need a simple task management app for personal use, consider Google Keep, Taskade, or Evernote.
Alternatively, if you need a task management tool with more features, consider using Trello, Asana, Quire, or another similar task management platform.
Most task management apps include a basic free plan with limited features. However, to access some of the platform’s most useful features, many organizations choose to purchase subscriptions.
Supercharge Task Management With a Time Tracker
A big drawback of the platform is that there isn’t an in-built Todoist time tracker. However, users will be pleased to discover that they can gain time-tracking capabilities with a Todoist time tracking integration.
Everhour is an intuitive time tracker with various valuable features, including a time clock app that makes employee time tracking a breeze, a timesheet app, a work hours tracker, and an attendance tracker so managers can easily keep track of employee work times in one place. Everhour also provides task management, billing and budgeting, expense tracking, and reporting capabilities, making it the ultimate project management solution for businesses of all sizes.
Final Thoughts on Todoist Competitors
There are dozens of apps like Todoist out there—the challenge is finding which one is best for your specific needs! For example, suppose you’re searching for a task management app for personal use. In that case, you’re likely to choose one with a simple interface and relatively limited features. Alternatively, if you’re looking for a task management tool for work purposes, you’ll probably need something a little more advanced.
We hope that you find the right task management platform for you and that it helps you stay on track. While it may be tempting to choose the most popular tool on the market, it may not necessarily be the best one for your needs. Sometimes, a less well-known tool turns out to be the best option!