11 Best Time and Expense Management Software for Accurate Billing
Time and expense management software helps businesses track employee hours, manage project costs, process payroll, and create accurate invoices—all from one platform. Whether you run a consulting firm, agency, construction business, or remote team, the right expense tracker software can reduce manual work while improving visibility into labor costs and profitability.
In this guide, we’ve compared the best time and expense management software for different business needs, including project budgeting, expense reporting, payroll, invoicing, and accounting integrations.
How We Evaluated These Tools
We evaluated each platform based on the features businesses need to manage employee time and expenses efficiently, including time tracking accuracy, expense management, invoicing, reporting, payroll support, integrations, mobile apps, pricing, and overall value. Pricing and feature availability were verified on each vendor’s website in July 2026, and we also considered user feedback from G2 and Capterra alongside our own testing.
Disclosure: Everhour is our product and appears first on this list. We’ve aimed to review every tool fairly, including where another platform may be a better fit depending on your business needs.
What to Look for in Time and Expense Management Software
The best time and expense software should simplify employee time tracking, expense reporting, invoicing, and payroll while providing managers with clear visibility into project costs.
- Accurate time tracking: Timers, manual entries, and digital timesheets.
- Expense management: Receipt capture, expense categorization, approvals, and reimbursements.
- Reporting: Project costs, billable hours, expenses, and profitability.
- Payroll & invoicing: Payroll exports, overtime calculations, client billing, and invoice generation.
- Mobile apps: Track time and submit expenses from anywhere.
- Integrations: Accounting, payroll, CRM, and project management software.
- Budgeting: Project budgets, labor costs, and estimated vs. actual spending.
Comparison Table
| Tool | Best for | Free plan | Mobile apps | Standout feature |
|---|---|---|---|---|
| Everhour | Project-based businesses | ✅ | iOS + Android | Time tracking, budgeting & invoicing |
| QuickBooks Time | Payroll & field teams | ❌ | iOS + Android | GPS tracking & payroll |
| FreshBooks | Freelancers & small businesses | ❌ | iOS + Android | Accounting + invoicing |
| Rippling | HR & payroll | ❌ | iOS + Android | HR, payroll & workforce management |
| Hubstaff | Remote teams | ✅ | iOS + Android | Productivity monitoring |
| ClockShark | Construction & field services | ❌ | iOS + Android | GPS & geofencing |
| ActiveCollab | Client projects | ✅ | iOS + Android | Project management + time tracking |
| My Hours | Small teams | ✅ | iOS + Android | Reporting & billing |
| Zoho Books | Accounting | ✅ | iOS + Android | Accounting + expenses |
| Avaza | Agencies | Limited | iOS + Android | Quotes, expenses & invoicing |
10 Best Time and Expense Management Software
Everhour
Everhour isn’t just another time and expense management tool—it’s your best time tracker and ultimate partner in business efficiency. Engineered with a user-friendly interface and powerful features, Everhour empowers teams to effortlessly track time, handle expenses, and fine-tune project budgets. Whether you’re a freelancer, small business owner, or part of a large enterprise, Everhour delivers adaptable solutions tailored to your unique time and expense management requirements.
🔧 Key features
- Efficient time tracking: Everhour allows you to track billable and non-billable hours with precision via its work hours tracker, ensuring accurate time management for all your projects and tasks.
- Expense tracking: Easily capture and categorize expenses related to projects, travel, and other business activities, providing comprehensive expense management capabilities.
- Customizable reporting: Generate detailed reports on time usage, expenses, and project profitability, customizable to fit your specific business requirements.
- Integration capabilities: Seamlessly integrate Everhour with other software systems such as accounting (Freshbooks, Quickbooks), CRM (Hubspot, Pipedrive – in fact, it’s the best integration for Pipedrive time tracking), and project management tools (Asana, Notion, ClickUp, Jira, Monday.com, etc), ensuring smooth data exchange and workflow automation.
- Timesheets: Seamlessly create, manage, and analyze timesheets via Everhour’s timesheet app to gain insights into team productivity and project progress.
- Billing and budgeting: Set up billing rates, budgets, and thresholds to effectively manage project finances and ensure profitability.
- Invoicing: Generate professional invoices directly from tracked time and expenses, simplifying the invoicing process and accelerating payments.
💰 Pricing
- Free plan: Basic time tracking features suitable for individual users or small teams.
- Team plan: $8.50 per user per month, providing additional features and support for larger teams.
QuickBooks Time
Quickbooks Time offers powerful tools tailored to optimize time and expense management for businesses of all sizes. Its precise time tracking, GPS capabilities, mobile accessibility, scheduling efficiency, and customizable reporting make it a valuable asset for optimizing operations and enhancing productivity.
🔧 Key features
- Accurate time tracking: Quickbooks Time provides precise time tracking, enabling users to monitor hours spent on tasks and projects effortlessly. This feature ensures accurate expense tracking, billing and reporting, facilitating informed decision-making.
- GPS tracking: Ideal for remote workers, Quickbooks Time offers GPS tracking for location-based accuracy in work hour logging. This feature ensures transparency and accountability in remote workforce management.
- Mobile accessibility: Accessible via mobile apps, Quickbooks Time empowers users to track and manage their time on the go. This flexibility enhances productivity and efficiency, allowing users to stay connected and productive from anywhere.
- Customizable reports: Generate detailed reports to gain insights into time utilization, expenses, and project profitability. Quickbooks Time offers customizable reporting tools that allow users to tailor reports to their specific business needs, enabling data-driven decision-making and performance optimization.
💰 Pricing
Starts at $10 per month
Freshbooks
FreshBooks offers a seamless approach to time and expense management, catering to freelancers and small businesses alike. With its versatile features, FreshBooks simplifies expense tracking, time monitoring, and invoicing processes, enabling users to stay organized and focused on growing their business.
🔧 Key features
- Expenses: Keep track of your expenses effortlessly with FreshBooks’ expense tracker. Gain insights into your spending habits and assess your profitability with ease. This feature allows users to categorize expenses, attach receipts, and track reimbursable expenses, ensuring accurate expense management.
- Time-tracking: Monitor the time spent on individual tasks and projects using FreshBooks’ time-tracking feature. This feature enables users to track billable hours, track project progress, and analyze time allocation for improved productivity.
- Invoicing: Create polished and customized invoices with FreshBooks’ intuitive invoice generator. Personalize invoices by adding your logo and include a personalized ‘thank you’ email for clients.
- Reporting: Access a variety of ready-made financial reports including profit and loss statements, sales tax summaries, and expense reports. Gain valuable insights into your business finances for informed decision-making.
💰 Pricing
- Lite: £12 per month
- Plus: £22 per month
- Premium: £35 per month
Rippling
Rippling is a powerful tool for time tracking and expense management, enhancing efficiency and accuracy in workforce management and financial operations.
🔧 Key features
- Customizable time tracking: Rippling’s time tracking feature allows organizations to automate the tracking of employees’ work hours. Employees can clock in and out via desktop, mobile app, or time kiosk, with anti-time theft measures such as selfie clock-ins and geofencing.
- Automated compliance: Rippling ensures that time tracking follows relevant labor laws and regulations, with built-in compliance features that provide notifications for overtime, pay, or break reminders.
- Unified employee profiles: Rippling consolidates employee information into unified profiles, simplifying HR tasks and reducing administrative burdens.
- Expense management: Rippling’s expense management software simplifies the handling of business expenses, with global payment capabilities and automatic currency conversions. Administrators can configure expense policies based on locations and flag potential duplicate expenses for accurate expense management.
💰 Pricing
Starts at €7 per month per user, with additional customizable pricing options available.
Hubstaff
Hubstaff offers a comprehensive suite of features designed to simplify time tracking and enhance productivity for remote and field teams. With precise time tracking methods, project management integration, advanced reporting capabilities, and productivity monitoring tools, Hubstaff empowers businesses to effectively manage their workforce and optimize operations.
🔧 Key features
- Precise time tracking: Hubstaff offers accurate time tracking through various methods, including manual entry, GPS tracking, and desktop screenshots. Employees can record time against specific jobs, projects, clients, or locations, ensuring comprehensive tracking of billable hours.
- Advanced reporting: Generate detailed time and activity reports with Hubstaff’s robust reporting features.
- Productivity monitoring: Utilize activity tracking functionalities to monitor employee productivity and analyze work patterns. Identify areas for improvement and optimize workflows to enhance overall team performance.
- Expense tracking: Employees can upload receipts and attach them to relevant projects directly within the platform, streamlining the expense management process.
💰 Pricing
- Starter: $4.99 per user per month
- Grow: $7.50 per user per month
- Team: $10 per user per month
- Enterprise: $25 per user per month
ClockShark
ClockShark offers a seamless approach to time and expense management, providing businesses of all sizes with an intuitive platform and robust features to track time, manage expenses, and optimize project budgets with ease.
🔧 Key features
- Mobile time tracking: ClockShark provides a user-friendly mobile app for convenient time tracking on the go.
- Expense tracking: With ClockShark, users can easily log project-related expenses, manage costs effectively, and gain better control over their business expenditures. The platform allows users to track expenses effortlessly, attach receipts, establish approval workflows, and set up recurring expenses for added convenience.
- GPS and geofencing: Ensure precise time tracking with GPS and geofencing features, enabling accurate monitoring of employee locations.
- Time off management: Simplify time-off requests and approvals, streamlining leave management processes.
- Detailed reporting: Access comprehensive reports offering insights into employee productivity and project progress, facilitating informed decision-making.
💰 Pricing
Starts at $20 per user per month
ActiveCollab
ActiveCollab is the ultimate tool for streamlined project management and enhanced team collaboration. With its robust capabilities, ActiveCollab empowers teams to track time efficiently, manage expenses effectively, and optimize project workflows with ease.
🔧 Key features
- Time tracking module: ActiveCollab’s dedicated time tracking module allows users to log billable hours on tasks, projects, or specific clients effortlessly.
- Collaboration and communication: Discuss project details, share updates, and ensure transparent communication, contributing to efficient project management and accurate billable hour tracking.
- Integrated time and expense tracking: ActiveCollab integrates time and expense tracking into a unified platform, providing a holistic view of project-related costs.
- Efficient invoicing: Generate professional invoices directly from tracked billable hours and expenses with ActiveCollab’s invoicing capabilities.
- Enhanced collaboration features: ActiveCollab offers robust collaboration tools to foster transparent communication within teams. Enhance project tracking and ensure accountability with comprehensive collaboration features.
💰 Pricing
Starts at $9.5 for 3 members/per month
My Hours
My Hours is your go-to solution for seamless time tracking and expense management. Designed to boost productivity and project management, My Hours offers a set of powerful features. Easily track time, manage expenses, and optimize project workflows with My Hours.
🔧 Key features
- Comprehensive reporting: Gain valuable insights into your time allocation and productivity with My Hours’ detailed reporting.
- Invoicing: Simplify the invoicing process by converting your tracked time into professional invoices. My Hours streamlines billing, ensuring you get paid promptly.
- Expense tracking: Stay on top of project-related expenses alongside your tracked time. My Hours helps you manage costs effectively.
- Integration capabilities: My Hours seamlessly integrates with popular tools like Trello, Asana, and more, enhancing your workflow and productivity.
💰 Pricing
- Free plan
- Paid plan is $8
Zoho Books
Zoho Books enhances financial management for businesses with its advanced accounting and expense tracking features. From creating tailored invoices to effortlessly monitoring expenses and billable hours, Zoho Books offers intuitive tools for streamlined efficiency.
🔧 Key features
- Invoicing: Create customizable invoices tailored to your business needs. Set up recurring invoices and automate payment reminders to ensure timely payments from clients.
- Expense tracking: Track and categorize expenses effortlessly to gain better control over your business expenditures. Attach receipts, establish approval workflows, and set up recurring expenses for added convenience.
- Time-tracking: Monitor billable hours for projects accurately using timers, ensuring that client invoices reflect the actual time spent on tasks.
- Reporting: Access informative dashboards and generate customizable reports to gain insights into your business performance and make informed decisions.
💰 Pricing
- Free
- Standard: £10 per month
- Professional: £20 per month
- Premium: £25 per month
Avaza
Avaza offers seamless project management and expense tracking solutions, tailored to businesses of all sizes. Its user-friendly interface and various features empower users to track time accurately, manage project expenses effortlessly, and access real-time reports for informed decision-making.
🔧 Key features
- Multiple-timer support: Users can track time with precision using Avaza’s multiple-timer support. Whether managing multiple tasks concurrently or collaborating on various projects, the platform accommodates diverse time-tracking needs.
- Expense tracking: Avaza extends beyond time tracking to include robust expense tracking features. Users can effortlessly log project-related expenses, providing a comprehensive overview of project costs alongside time allocations.
- Real-time reporting: Avaza offers real-time reporting on time entries, project progress, and expenses. Dynamic reports empower teams and project managers with insights into resource utilization, project timelines, and financial metrics.
💰 Pricing
Starts at $11.95 per month
FAQ
Time and expense management software helps businesses track employee work hours, manage project expenses, process payroll, create invoices, and generate reports. It replaces manual spreadsheets with automated workflows that improve accuracy and save time.
Time tracking software records how much time employees spend on tasks and projects. Expense management software tracks business expenses such as travel, meals, mileage, and purchases. Many platforms combine both features in a single solution.
Time and expense software is useful for any business that tracks employee hours, bills clients, manages project budgets, or reimburses expenses. It’s especially popular with agencies, consultants, construction companies, accounting firms, IT teams, and professional service businesses.
Yes. Many platforms integrate with accounting tools like QuickBooks, Xero, FreshBooks, and Zoho Books, allowing businesses to sync timesheets, expenses, invoices, and payroll data without manual data entry.
Many solutions include payroll features such as timesheet approvals, overtime calculations, payroll exports, and integrations with payroll providers. Some platforms, like QuickBooks Time, are designed specifically to simplify payroll processing.
Yes. Several providers offer free plans with basic functionality. Everhour, My Hours, and Zoho Books all provide free options, while most other platforms offer free trials before upgrading to paid plans.
Look for accurate time tracking, expense management, reporting, payroll support, invoicing, project budgeting, mobile apps, approval workflows, and integrations with your accounting and project management software. The best solution depends on your workflow and the size of your business.
Best Time and Expense Management Software: Conclusion
Managing employee time and business expenses shouldn’t require spreadsheets, manual approvals, or disconnected systems. The right software helps businesses track billable hours, control project costs, simplify payroll, and generate accurate reports from a single source of truth.
If your priority is project budgeting, invoicing, and team reporting, Everhour is an excellent choice. Businesses focused on accounting may prefer FreshBooks or Zoho Books, while field teams often benefit from QuickBooks Time or ClockShark. The best platform ultimately depends on your workflow, team size, and how closely you need to connect time tracking with payroll or accounting.
Before making a decision, take advantage of free plans or trials to see which tool fits your team’s day-to-day processes.
Discover how to streamline your expense approval workflow and learn how to keep track of business expenses to boost efficiency and reduce costly mistakes!
Maria
A dedicated content enthusiast with extensive experience in international teams and projects of all sizes. Maria thrives on creativity and attention to detail, fueled by a love for fantasy novels, music, classic black-and-white films, and always finding ways to make things better.