11 Best Solutions for Time Tracking for Staffing Agencies: Maximize Efficiency
In staffing companies, keeping track of time is crucial for success. It helps manage workers and meet client needs. This article explores the importance of using time tracking for staffing companies and how using the right tools, like the best time management apps and a time tracker, can make things easier. Let’s dive into why time tracking for staffing agencies is essential and how to find the best temporary staffing software.
Key Criteria for Choosing Software for Staffing Companies
🔍 User-friendly interface: Look for agency time tracking software with an intuitive interface that simplifies time tracking and task management for both employees and managers.
🔄 Integration capabilities: Opt for solutions that seamlessly integrate with existing systems and software used in your staffing agency.
📊 Reporting and analytics: Prioritize temporary staff management software that offers robust reporting and analytics features, allowing you to gain valuable insights into employee productivity, project status, and resource allocation.
⚙️ Customization options: Choose staffing payroll software that can be tailored to your agency’s specific needs and workflows, enabling you to adapt and scale as your business grows.
💼 Compliance and security: Ensure that the recruitment agency timesheet software complies with industry regulations and data security standards.
Note: We do not accept paid entries in our software for the staffing industry recommendations. all selections are based on unbiased analysis and user reviews.
Comparison Table
| Tool | Free Trial | Pricing | Best Feature |
| Everhour | Yes | Free plan; Team plan is $8.50 per user per month | Accurate time tracking and project management integration |
| Hubstaff | Yes | Plans starting at $8 per user per month | GPS tracking and project management integration |
| Time Doctor | Yes | Plans starting at $7 per user per month | Advanced productivity monitoring and project tracking |
| QuickBooks Time | Yes | Plans starting at $10 per user per month | Seamless integration with QuickBooks |
| Hive Desk | Yes | Starting at $25 per month for 5 users | Online timesheets and client project tracking |
| ClockShark | Yes | Starts at $20 per user per month | Scheduling and availability management |
| ClickTime | Yes | Starts at $10 per user per month | Expense tracking integration |
| On-Time Web | Yes | Starting at $35/month for up to 24 employees | Mobile app for on-field employee punches |
| Buddy Punch | Yes | Standard plan at $2.99 per user per month | Scheduling and templates |
| Insightful | Yes | Starting at $6.40 per user per month | Automated time and activity tracking |
| Time Analytics | Yes | Starter plan at $5.99 per user per month | Project-centric organization and billing rates management |
11 Time Tracking Software for Staffing Companies
1. Everhour
Everhour is a versatile time tracking solution tailored to meet the needs of staffing companies. With its intuitive interface and robust features and such tools as a work hours tracker and a timesheet app, Everhour simplifies time tracking, task management, and reporting, allowing staffing agencies to streamline operations and boost productivity.
Key features
- Time tracking: Enables monitoring of billable and non-billable hours for each project and employee, ensuring precise payroll and client invoicing.
- Payroll management: Facilitates streamlined payroll processes by tracking employee hours and generating payroll reports, simplifying calculations, and ensuring compliance with labor regulations.
- Task management: Organizes tasks, sets deadlines, and allocates resources efficiently, ensuring projects stay on track and teams remain focused.
- Productivity tracking: Provides insights into employee productivity and performance through detailed time tracking data, facilitating performance evaluations and resource allocation optimization.
- Project management: Manages project timelines, budgets, and resources effectively, enabling staffing agencies to deliver projects on time and within budget while meeting client expectations.
- Reporting: Generates comprehensive reports on time spent, project progress, and team performance, providing valuable insights for strategic decision-making.
- Integration: Seamlessly integrates with popular project management tools like Asana, Notion, and Jira, ensuring smooth workflow continuity across platforms.
- Customization: Allows tailoring of settings and workflows to suit the unique needs of your staffing agency, enhancing flexibility and adaptability.
Pricing
- Free plan
- Team plan: $8.50 per user per month
2. Hubstaff
Hubstaff is a versatile tool for time tracking for staffing companies designed for businesses of all sizes. With key features like precise time tracking, project management integration, and advanced reporting, it’s an ideal solution for staffing companies.
Key features
- Precise time tracking: Accurate tracking methods including manual entry, GPS, and desktop screenshots ensure precise tracking of billable hours.
- Project management integration: Seamless integration with popular project management tools streamlines project tracking.
- Advanced reporting: Detailed reports provide insights into productivity, project progress, and resource allocation.
- Location services: GPS tracking and geofencing offer insights into employee movements, ideal for managing remote teams.
- Productivity monitoring: Activity tracking helps identify areas for improvement and optimize resource allocation.
- Alerts and reminders: Configurable alerts prevent overtime and encourage breaks for enhanced productivity.
Pricing
- Free plan available for up to 3 users.
- Additional packages start from $8-12 per user per month, catering to staffing companies of all sizes and budgets.
3. Time Doctor
Time Doctor is a comprehensive time tracking and productivity software designed to meet the needs of businesses across various industries, including staffing companies. With its range of features, Time Doctor aims to streamline time tracking, improve productivity, and optimize resource allocation for staffing agencies.
Key features
- Time tracking: Accurately track billable and non-billable hours for each project and employee, ensuring precise payroll calculations and client invoicing.
- Productivity monitoring: Employee activity levels and time spent on tasks are monitored to identify areas for improvement and enhance overall productivity.
- Project management integration: Seamlessly integrate with popular project management tools to link time tracking data directly to specific projects and tasks, facilitating efficient project management workflows.
- Screenshots and activity monitoring: Desktop screenshots and app/website usage are tracked to ensure employees stay focused on their tasks and minimize distractions.
- Payroll and invoicing: Streamline payroll processes and create accurate client invoices based on tracked time and billable rates, simplifying financial management for staffing agencies.
Pricing
- Basic: $7 per user per month
- Standard: $10 per user per month
- Premium: $20 per user per month
4. Quickbooks Time
QuickBooks Time is a versatile time tracking solution tailored to meet the needs of staffing companies. With its range of features and user-friendly interface, QuickBooks Time aims to simplify time tracking, streamline payroll processing, and enhance productivity for staffing agencies.
Key features
- Time tracking: Track employee work hours, breaks, and overtime across various projects and tasks.
- Mobile app: Conveniently track time on-the-go using the mobile app for flexibility and remote work.
- GPS tracking: Monitor employee locations during work hours for accountability and accurate time tracking.
- Project and task tracking: Assign employees to specific projects and tasks, track time spent, and generate detailed reports.
- Payroll integration: Seamlessly integrate with QuickBooks Payroll for automatic time syncing and simplified payroll processing.
- Customizable settings: Tailor time tracking settings and workflows to match the unique requirements of your staffing agency.
Pricing
Starts at $10 per month.
5. Hive Desk
HiveDesk stands out as a tailored time tracking solution uniquely crafted to address the requirements of staffing agencies. With a focus on optimizing billable hours and enhancing profitability, HiveDesk offers an array of tools for effective timesheet management, in-depth reporting, and accurate cost tracking.
Key features
- Online timesheets: Streamline time tracking with online timesheets that save employee time typically spent on manual data entry.
- Dashboard: Gain insights into time usage across projects and clients with a centralized dashboard, allowing you to monitor time logged by each employee efficiently.
- Screenshot monitoring: Utilize screenshots as proof of work, ensuring transparency and accountability in employee activities.
- Activity reports: Track employee activity levels to identify productivity trends and address any potential inefficiencies proactively.
- Default pay rates: Set default pay rates for each employee, simplifying payroll management and ensuring accurate compensation.
Pricing
Starts at $25 per month for 5 users.
6. Clockshark
ClockShark is a specialized time tracking software tailored to meet the distinct needs of staffing agencies. It offers a suite of features designed to maximize productivity and streamline operations.
Key features
- Time tracking: Easily monitor employee work hours and activities to ensure accurate payroll and project billing.
- Mobile accessibility: Employees can clock in and out, track time, and manage tasks from their mobile devices, providing flexibility and convenience.
- Job and project management: Organize tasks, assign jobs, and track project progress to ensure efficient workflow management.
- Geofencing: Define virtual boundaries to monitor employee locations and ensure they are working at designated job sites.
- Reporting: Generate detailed reports on employee time, attendance, and project hours to gain valuable insights for better decision-making.
Pricing
Plans start at $20/user per month.
7. Clicktime
ClickTime offers a comprehensive suite of features tailored to meet the needs of staffing agencies, empowering them with efficient resource management, seamless expense tracking integration, and robust project budgeting capabilities.
Key features
- Resource management: Efficiently allocate and manage resources, ensuring optimal workforce utilization for enhanced project outcomes.
- Project management: Monitor project progress, milestones, and budgets in real-time, facilitating better project planning and decision-making.
- Project budgeting and forecasting: Set project budgets, track expenses, and receive real-time insights into project financial health for proactive decision-making.
- Visual analytics dashboard: ClickTime introduces a visual analytics dashboard, providing an intuitive and graphical representation of key metrics.
Pricing
Starts at $10 per user per month.
8. On-Time Web
On-Time Web is a cloud-based time tracking solution designed to streamline time management processes for staffing agencies. It enables agencies to focus on core tasks by providing accurate, real-time punches from any location.
Key features
- Accurate time entry: Employees can conveniently enter time through their personalized website or on-site time clock, ensuring precision in time tracking.
- Employee timesheet: Easily approve employee timesheets and leave requests, facilitating efficient management of workforce attendance and leave records.
- Customizable cost labels: Set default cost labels for employees tailored to each industry, enabling accurate cost allocation and financial tracking.
- Custom reporting: Quickly filter and create custom reports for any client, providing valuable insights into project hours, costs, and resource allocation.
- Mobile app: Utilize the mobile app to gather punches for on-field employees, ensuring seamless time tracking for remote or mobile workforce.
Pricing
$35/month for up to 24 employees.
9. Buddy Punch
Buddy Punch is a versatile time tracking solution ideal for staffing agencies, offering intuitive features for streamlined time management and employee tracking.
Key features
- Clock in/out options: Employees can easily clock in and out using various methods, including web-based punching, mobile app, and facial recognition, ensuring accurate time tracking regardless of location.
- Geofencing and GPS tracking: Utilize geofencing and GPS tracking features to monitor employee locations and ensure compliance with work site requirements and schedules.
- Reporting and analytics: Access comprehensive reports and analytics on employee attendance, hours worked, overtime, and more, enabling informed decision-making and performance evaluation.
- Integration capabilities: Seamlessly integrate with popular payroll and accounting software, streamlining payroll processing and eliminating manual data entry errors.
Pricing
- Standard Plan: $2.99 per user per month.
- Pro Plan: $3.99 per user per month.
- Enterprise Plan: Custom.
10. Insightful
Insightful specializes in automated time and activity tracking, offering tailored solutions for staffing agencies to streamline time management and boost productivity.
Key features
- Automated time and activity tracking: Ensure precise work hour capture through Insightful’s automated tracking capabilities, eliminating the need for manual data entry and ensuring accurate time records.
- Project-centric organization: Categorize time entries by specific projects, enhancing time card organization and enabling precise tracking of billable hours for each project.
- Idle time tracking: Track idle time effectively to account for moments of inactivity during work hours, ensuring accurate time card entries and enhancing overall time management.
Pricing
Starts at $6.40 per user per month.
11. Time Analytics
Time Analytics is tailored for staffing companies, offering streamlined time management solutions for HR businesses.
Key features
- Time tracking: Efficiently track time on specified tasks, projects, and clients. Add or edit time manually, start timers for accurate tracking, and mark hours as billable. Set billing and labor rates for precise cost allocation.
- Timesheets: Access daily and weekly timesheets showing time entries per project, client, and task. Review and edit timesheets as needed. Filter and export timesheets in Excel format.
- Time reporting: Generate project time and cost reports, revenue and profits reports, and actionable visual reports via a performance dashboard.
- Team productivity reporting: View total vs. billable vs. non-billable hours, track time utilization, and gain insights into overtime hours.
- Payroll & billing: Review billable hours for each client before billing. Export invoices to Excel for final adjustments.
Pricing
- Starter Plan: $5.99 per user per month.
- Optimum Plan: $8.45 per user per month.
Why Track Time for Staffing Companies
For staffing companies, tracking time isn’t just about monitoring employee hours; it’s a critical component of efficient operations and profitability. Here’s why time tracking is essential for staffing firms:
💸 Accurate billing: Time tracking ensures that clients are billed accurately for the hours worked by employees on specific projects or tasks. This transparency builds trust and helps maintain positive client relationships.
📙 Resource allocation: By tracking time, staffing companies can identify which projects or clients require more resources and adjust staffing levels accordingly. This allows for optimal resource allocation, maximizing productivity and profitability.
💼 Project management: Time tracking provides valuable insights into project progress and employee productivity. Managers can use this data to identify bottlenecks, allocate resources effectively, and ensure that projects are completed on time and within budget.
💰 Payroll management: Time tracking simplifies payroll processes by accurately recording employee work hours. This ensures that employees are paid correctly for their time and helps prevent payroll errors or disputes.
📈 Performance evaluation: Tracking time allows managers to assess employee performance based on productivity and billable hours. This data can inform performance reviews, identify top performers, and address any issues related to time management or workload.
Overall, time tracking is a foundational aspect of effective management for staffing companies, enabling them to optimize operations, deliver exceptional service to clients, and drive business growth.
Conclusion
In conclusion, effective time tracking is indispensable for staffing companies, especially small businesses, looking to thrive in today’s competitive landscape. By implementing the best time tracking practices and robust time tracking solutions, such as agency timesheet software and staffing trackers, staffing firms can streamline operations, enhance client satisfaction, and drive profitability.
Embracing these practices empowers staffing companies to optimize their processes, maximize productivity, and ultimately achieve their business goals. As technology continues to evolve, leveraging innovative staffing software for small businesses will remain essential for staying ahead in the dynamic world of staffing and recruitment.
When it comes to effective time tracking solutions for staffing companies, Everhour stands out as the best option. With its precise time tracking capabilities, seamless project management integration, and user-friendly interface, Everhour empowers staffing firms to streamline operations, enhance client satisfaction, and drive profitability. Using Everhour as a staffing tracker enables companies to stay ahead in the dynamic world of staffing and recruitment, ultimately achieving their business goals with ease and efficiency.
If you are managing a team of 5 or more and looking to boost efficiency, Everhour is the perfect tool to keep your team on track. With seamless time tracking, you can easily estimate task durations, set clear budgets, and generate detailed reports inside Asana, Trello, Jira, or any other pm tool.
