12 Best Resource Scheduling Software for 2024: Streamline Team Coordination
Effective project management relies on various tools. Resource scheduling software and free employee shift scheduling apps streamline operations. Selecting the right tool is essential for ensuring project success. Our article explores the best resource scheduling software solutions. All of them are tailored to meet diverse industry needs, so don’t worry. Discover how they can help maximize utilization and deliver projects on time and within budget.
Essential Features of Resource Scheduling Software for 2024
- 📅 Resource management: Efficiently allocate personnel, equipment, and materials across projects.
- 📊 Project tracking: Track project progress in real-time, monitor tasks, timelines, and milestones.
- ⏰ Scheduling flexibility: Customize schedules based on project requirements and team availability.
- 🤝 Collaboration tools: Facilitate team communication, integrate chat, file sharing, and task assignment.
- 📈 Reporting and analytics: Generate reports on resource utilization, project performance, and team productivity.
- 🔗 Integration capabilities: Seamlessly integrate with CRM systems, project management tools, and other platforms.
- 🚀 Scalability: Accommodate growing teams and projects with scalable solutions.
- 📱 Mobile accessibility: Access scheduling tools on the go, support for remote work environments.
Top Resource Scheduling Tools Compared for 2024
| Tool | Pricing | Free Trial | Functionalities |
| Shifts by Everhour | Free | Yes | Resource scheduling, shift scheduling |
| Everhour | Free; $8.50/user/month | Yes | Time tracking, project management, reporting |
| Float | $6/user/month (Starter), $10/user/month (Pro) | Yes | Resource scheduling, time tracking |
| Paymo | $5.90/user/month (Starter), $10.90/user/month (Small Office), $16.90/user/month (Business) | Yes | Task management, project planning, time tracking |
| ClickUp | $5/user/month (Unlimited), $12/user/month (Business), Enterprise pricing available on request | Yes | Task management, project management, time tracking |
| Resource Guru | $4.16/user/month (Grasshopper), $6.65/user/month (Blackbelt), $10/user/month (Master) | Yes | Resource scheduling, resource management |
| Wrike | $9.80/user/month (Professional), $24.80/user/month (Business), Enterprise pricing available on request | Yes | Task management, project planning, collaboration |
| Monday | $8/user/month (Basic), $10/user/month (Standard), $16/user/month (Pro), Custom | Yes | Task management, project management, collaboration |
| Ganttic | $25/month for 10 users, $65/month for 30 users, $120/month for 60 users | Yes | Resource scheduling, resource management |
| Planview | Starts at $20/month | Yes | Resource scheduling, reporting, data analysis |
| Teamdeck | $0.9/user/month (Basic), $3.60/user/month (Team Member) | Yes | Resource scheduling, time tracking, leave management |
| Trello | Starts at $5/month | Yes | Task management, project management |
12 Best Resource Scheduling Software
Shifts by Everhour
Shifts by Everhour is a powerful tool that simplifies and optimizes shift scheduling and management. It offers various features to enhance efficiency and ensure seamless coordination among teams.
Key features
- Shift planning: Shifts by Everhour allows managers to efficiently plan and organize shifts. Users can create new shifts, edit existing ones, and assign them to team members with ease. The intuitive drag-and-drop interface makes it simple to adjust schedules based on changing needs.
- Scheduling: Users can create flexible shift schedules according to individual team member availability. Managers can also set recurring shifts, define shift durations, and allocate roles within the team.
- Real-time updates: Stay informed with real-time notifications about shift changes and updates. Whether it’s a shift swap, time-off request, or schedule adjustment, team members receive instant alerts to keep everyone on the same page.
- Mobile accessibility: Access and manage shift schedules on-the-go with Shifts by Everhour’s mobile app. Team members can view their shifts, make requests, and receive updates directly from their smartphones.
Pricing
Shifts by Everhour is free
Everhour
Everhour is a powerful time-tracking and resource reservation software tool. It’s great for project planning, tracking, and reporting. With its powerful time tracker integrations, Everhour enhances productivity and manages resources efficiently.
Key features
- Time tracking: Easily track work hours with precision, getting insights into how time is spent across projects.
- Resource management: View team availability and workload in real-time, ensuring optimal resource utilization.
- Project management: Integrate with popular PM tools like Asana, Trello, and ClickUp to manage tasks and deadlines.
- Budgeting and invoicing: Track expenses and generate invoices directly from the platform.
- Comprehensive reporting: Analyze performance and make informed decisions based on custom reports.
Pricing
- Free plan: Basic time tracking and reporting features for small teams or individuals
- Team plan: $8.50 per user per month. This plan includes advanced time tracking, resource management, and integration capabilities
Float
Float is a leading web-based resource scheduling software renowned for its powerful features. It is an ideal addition to any project management toolkit.
Key features
- Schedule timeline: Visualize project schedules with customizable views for better planning and coordination.
- Drag and drop functionality: Allocate resources with a simple drag-and-drop interface.
- Split, duplicate, and multi-select: Manage tasks by making bulk changes to resource allocations.
- Placeholder for resource demand: Plan ahead by indicating resource needs for specific projects.
- Scheduled statuses: Keep teams informed with scheduled statuses and manage tentative tasks.
- Change history: Track all modifications to schedules and resource allocations for transparency.
- Resource utilization and financial reports: Explore resource utilization and financial performance with comprehensive reports.
- Timesheets: Monitor planned vs actual work hours to ensure accurate project costing.
Pricing
- Starter: $6/user/month
- Pro: $10/user/month
- Enterprise: Custom
Paymo
Paymo is one of the best online scheduling software for workforce management. It offers comprehensive features for task and project management, time tracking, and more. Paymo is a versatile solution for efficient project execution and resource management.
Key features
- Task and project management: Plan, collaborate, and execute tasks and projects within Paymo.
- Expense tracking: Monitor project-related expenses to maintain budget transparency and control costs.
- Integration capabilities: Integrate with Slack or Google Workspace to streamline workflows.
- Gantt Charts/Portfolio Gantt Chart: Visualize project timelines and portfolios for effective planning.
- Schedule timeline: View schedules with flexible options for users, projects, and unscheduled work.
- Drag and drop functionality: Easily schedule and allocate resources with intuitive drag-and-drop capabilities.
Pricing
- Starter: $5.90/user/month
- Small Office: $10.90/user/month
- Business: $16.90/user/month
ClickUp
ClickUp is a resource and project management software tool. Its extensive capabilities for team collaboration make it perfect for diverse businesses.
Key features
- Task and project management: Plan, organize, and manage tasks and projects inside ClickUp.
- Dashboards: Create personalized dashboards to track project progress, task statuses, and team performance.
- Goal tracking: Set goals at various levels to align with organizational objectives.
- Resource management: Optimize team productivity with visual timelines and workload views.
- Automated workflows: Automate repetitive tasks and processes to save time and improve efficiency.
- Reports and analytics: Make reports to gain insights into your performance.
- Mobile app: Stay connected and manage tasks on the go with ClickUp’s mobile app for iOS and Android devices.
Pricing
- Free
- Unlimited: $5/user/month
- Business: $9/user/month
- Enterprise: Custom pricing
Resource Guru
Resource Guru is one of the oldest and most reliable resource management applications available. It is designed to help manage both human and non-human resources. Its interface has been updated to provide an intuitive and powerful user experience.
Key features
- Schedule timelines: Easily visualize team workloads to optimize scheduling and prevent burnout.
- Various resources: Manage resources, including people, locations, and calls, all in one platform.
- Account for different time zones: Ideal for remote teams, allowing you to plan resources according to each user’s time zone.
- Teams and skill-tracking: Customize fields to better allocate resources based on their expertise.
- Individual dashboard: Users can view their current/upcoming tasks, improving transparency and self-management.
- Resource utilization reports: Generate reports to analyze resource utilization and optimize future planning.
- Leave management: Manage leave requests/vacations with customizable leave types.
Pricing
- Grasshopper: $4.16/user/month (minimum 30 users)
- Blackbelt: $6.65/user/month (minimum 30 users)
- Master: $10/user/month (minimum 30 users)
Wrike
Wrike is a resourcing tool designed to streamline task and project coordination. It is an ideal choice for businesses aiming to enhance their resource management capabilities.
Key features
- Task management: Manage tasks and subtasks, ensuring clear delegation and tracking of work.
- Project planning: Use Gantt charts and timelines for a clear roadmap for project execution and monitoring.
- Collaboration: Real-time sharing, @mentions, and notifications ensure everyone stays informed and engaged.
- Reporting/analytics: Track project performance, identify areas for improvement, and make data-driven decisions.
- Integrations: Integrate with Google Drive or Slack, boosting collaboration and workflow efficiency.
- Mobile app: Wrike’s mobile app is available for both iOS and Android devices, ensuring productivity anytime, anywhere.
Pricing
- Free
- Professional: $9.80 per user per month
- Business: $24.80 per user per month
- Enterprise: Custom pricing
Monday.com
Monday.com is a versatile and intuitive resource scheduling and project management platform that helps teams plan, track, and manage their work efficiently. Known for its user-friendly interface and customizable features, Monday.com is a great choice for businesses looking to streamline their resource management processes.
Key features
- Task and project management: Create, assign, and track tasks and projects with customizable boards.
- Visual timelines: Visualize project timelines, making it easy to track progress and deadlines.
- Collaboration tools: Keep everyone on the same page with real-time updates, file sharing, and @mentions.
- Automations: Streamline workflows with customizable automations, reducing manual tasks and increasing efficiency.
- Integrations: Connect with Slack, Google Workspace, or Microsoft Teams for a seamless workflow.
- Templates: Use pre-built templates or create your own to fit the unique needs of your team, ensuring consistency and efficiency.
Pricing
- Individual: Free for up to 2 users
- Basic: $8 per user per month
- Standard: $10 per user per month
- Pro: $16 per user per month
- Enterprise: Custom pricing
Ganttic
Ganttic is a powerful resource scheduling/PM tool for teams that need a flexible and visual way to manage resources and projects. It helps streamline resource allocation and project planning.
Key features
- Visual planning: Visualize resource allocation and project timelines, ensuring clear and intuitive scheduling.
- Resource management: Allocate various types of resources, including people, equipment, and facilities.
- Drag-and-drop interface: Adjust assignments with a user-friendly drag-and-drop interface, making real-time changes effortless.
- Custom fields: Add custom fields to resources and tasks for tailored data tracking and reporting.
- Utilization tracking: Ensure optimal allocation and prevent overbooking, improving efficiency and productivity.
Pricing
- Starter: $25 per month
- Pro: $65 per month, supports up to 30 resources
- Business: $120 per month, supports up to 60 resources
- Enterprise: Custom pricing
Planview
Planview is another resource scheduling tool that excels in reporting and analysis. It’s perfect for ifinance, economics, and engineering, where detecting changes in data patterns is critical.
Key features
- Advanced reporting: Detect changes in data patterns over time. Get insights for better decision-making.
- Resource management: Track resources across multiple projects. Ensure optimal use of personnel, equipment, and facilities.
- Project planning: Plan and visualize project timelines with Gantt charts and other visual tools.
- Data analysis: Identify trends and changes, enhancing project and resource planning accuracy.
- Customization: Tailor the software with customizable fields, reports, and dashboards.
Pricing
- Team: $20 per user per month
- Professional: $45 per user per month
- Enterprise: Custom pricing
Teamdeck
Teamdeck is a versatile resource scheduling software. It combines time tracking and leave management into one comprehensive solution. It helps manage bookings, timesheets, and leave days. Teamdeck is especially useful for companies requiring precise resource planning and utilization.
Key features
- Project bulk import: Import projects from CSV, text, or XML files, ensuring a smooth transition and accurate data entry.
- Schedule timeline: Manage workload, availability, timesheets, and leave days. All within a single, customizable timeline, providing a holistic view of resource allocation.
- Custom fields: Account for roles, skills, and departments, targeted resource tracking.
- Resource utilization reports: Monitor efficiency via reports and optimize resource distribution across projects.
- Vacation and leave management: Facilitate easy leave requests for full or half-day leaves. Use an approval system that deducts leave days from users’ totals automatically.
- Vacation approval: Managers can approve or decline requests and keep accurate records of leave.
Pricing
- Basic resource: $0.9 per user per month
- Team member: $3.60 per user per month
Trello
Finally, Trello is a popular PM tool known for its simplicity and visual approach to organizing tasks and resources. It uses boards, lists, and cards to help teams manage their work efficiently. Trello is especially favored by teams looking for an intuitive and flexible tool.
Key features
- Boards, lists, and cards: Lists can represent different stages of a project. Cards can be tasks or resources that move through the workflow.
- Workflows: Create custom workflows, add labels, due dates, checklists, and attachments to cards.
- Trello Power-Ups: Integrate with Slack, Google Drive, and Everhour. Get additional features such as calendar views, time tracking, and reporting.
- Collaboration: Foster team collaboration with comments, @mentions, and file attachments directly on cards. Notifications keep team members informed about updates and changes.
- Mobile app: Manage your boards on the go with Trello’s mobile app, available for both iOS and Android devices.
- Calendar view: Visualize deadlines via the calendar view. Stay on track and manage their schedules effectively.
Pricing
- Free
- Standard: $5 per user per month
- Premium: $10 per user per month
- Enterprise: Custom pricing
In case you’re looking for a seamless way to improve shift planning, Shifts by Everhour is the perfect solution. Real-time monitoring, easy scheduling, and mobile accessibility make everything simpler.
Final Thoughts on Choosing Resource Scheduling Software
The best resource scheduling software can streamline project management and optimize resource allocation. With many options available, choosing a tool that aligns with your needs and workflows is key.
Shifts by Everhour stands out among available options. It provides powerful resource scheduling, clear visibility into team availability, and reporting capabilities. This makes it an excellent choice to manage their resources while keeping track of project progress.
All in all, Everhour itself is a powerful employee time tracking app. It combines time tracking, project management, and resource scheduling. Its ability to integrate with various apps makes it a top contender for businesses seeking an all-in-one solution. Everhour’s detailed reporting and analytics also provide valuable insights.
