Everhour's Invoices section closes the loop between time tracking and billing. Once your team has logged hours on a client project, you can generate a professional invoice in minutes — no manual calculation required. The invoicing workflow in Everhour is designed to eliminate the error-prone step of manually transferring hours from a time tracking tool into a separate invoicing system.
This video covers the full invoicing workflow: selecting unbilled time and expenses, choosing a date range, customizing line items, applying tax and discounts, and delivering the finished invoice to your client.
What's covered in this video
To create an invoice, you select a client and choose the time range for the billing period. Everhour then automatically pulls all unbilled billable time entries and expenses logged against that client's projects within the selected range. You can review each entry before including it, which allows you to exclude any time that shouldn't appear on this invoice — for example, work that's being carried over to next month or entries logged in error. The line item grouping options determine how the final invoice is structured: you can group by project to show a subtotal per project, by team member to show who did what, by task, by date, or as a single total amount — whichever format your client prefers.
The invoice template editor lets you customize the appearance of your invoices to match your brand. Upload your logo, choose an accent color, set your business name and address, and define payment terms such as net-30 or due on receipt. You can also add a custom note or footer that appears on every invoice. Tax rates and discounts can be applied either as line-item additions or as document-level adjustments. Once the invoice looks right, you can save it as a draft, download it as a PDF, or send it directly to the client from within Everhour. When you send an invoice, the client receives an email with a PDF attachment and a link to view the invoice online.
After sending, the invoice moves to a "sent" status. If the client opens the email link, Everhour records this as "viewed," giving you insight into whether the invoice has been seen. When payment is received, you mark the invoice as paid — or, if you're using the Xero or QuickBooks integration, the payment status syncs back to Everhour automatically when the accountant marks it as paid in the accounting system. Paid invoices are stored in a historical log so you can always look up past billing for any client.
Key features shown
The Invoices section is built around the principle that billing should take minutes, not hours. Automatic unbilled time aggregation means you never have to hunt through timesheets to find what to bill — Everhour does that work for you. Configurable line item grouping gives clients the level of detail they want, whether that's a high-level summary or a task-by-task breakdown. Invoice template customization ensures every document looks professional and on-brand. Status tracking through draft, sent, viewed, and paid stages keeps you informed of where each invoice stands. Xero and QuickBooks integration eliminates double-entry by pushing invoices directly to your accounting system and syncing payment status back to Everhour.
