Scheduling and Time Tracking Software: 8 Tools to Simplify Your Workday with Ease

Maria Kharlantseva, May 6, 2024
scheduling and time tracking software: 8 ultimate efficiency tools

Are you struggling to effectively manage your team’s schedules and track their time accurately? If so, you’re not alone. Scheduling and time tracking can be daunting tasks, especially as teams grow and operations become more complex. But fear not, because, in this article, we’ll explore the world of scheduling and time-tracking software, providing you with valuable insights and solutions to streamline your processes and boost productivity. Whether you’re a small business owner juggling multiple schedules or a team leader overseeing a large workforce, we’ve got you covered. Let’s dive in and discover how the right real-time scheduling software can make all the difference in managing your team’s time efficiently.

Key Features for Choosing Online Employee Scheduling and Time Clock

Flexible scheduling Look for time, attendance and scheduling software that offers flexible scheduling options, allowing you to create, edit, and customize schedules easily. This feature is valuable because it enables you to adapt to changing needs and unforeseen circumstances without disrupting workflow
Time tracking Effective time tracking functionality is essential for monitoring employee hours accurately. It provides insights into productivity, helps identify areas for improvement, and ensures compliance with labor regulations
Mobile accessibility Opt for time tracker employee scheduling software that offers mobile accessibility, allowing employees to access schedules and track time on the go. This feature is invaluable for remote teams, field workers, and businesses with dynamic work environments
Integration capabilities Choose time tracking and scheduling software that integrates seamlessly with other tools and systems your business uses, such as payroll, HR, or project management software. Integration capabilities streamline workflows, eliminate manual data entry tasks, and ensure data consistency across platforms
Automated notifications Seek time scheduling software software that offers automated notification features to keep employees informed about schedule changes, shift reminders, and time-related updates. Automated notifications minimize miscommunication, reduce no-shows, and improve overall team coordination
Reporting and analytics Prioritize employee scheduling and time clock software that provides robust reporting and analytics tools to track key metrics, analyze trends, and gain actionable insights into workforce performance. Reporting and analytics capabilities enable you to identify patterns, spot inefficiencies, and make data-driven decisions to optimize scheduling and resource allocation
User-friendly interface Select scheduling and time tracking software with a user-friendly interface that is intuitive, easy to navigate, and accessible to users of all skill levels. A user-friendly interface enhances adoption rates, minimizes training time, and ensures smooth implementation across your organization

Shifts by Everhour provides an intuitive solution for managing employee schedules with ease. From flexible scheduling options to mobile accessibility, it’s the ideal solution for optimizing workforce management in any industry.

Scheduling and Time Tracking Software: Table

Tool Pricing Free Trial Standout Feature
Shifts by Everhour Free Yes User-friendly scheduling
Everhour Free Plan & $8.50 Team Plan Yes Time tracking insights
Buddy Punch Standard: €2.99
Premium: €3.99
Enterprise: Custom/td>
Yes Mobile time tracking
Connecteam Starts at $29/user per month Yes Centralized communication hub
DeskTime Pro: €6
Premium: €9
Enterprise: €18
Yes URL tracking
When I Work Essentials: $2.50
Pro: $5
Premium: $8
Yes Employee availability tracking
Hubstaff Starter: $4.99
Grow: $7.50
Team: $10
Enterprise: $25
Yes Advanced reporting
Homebase Basic: Free
Essentials: $20 per month per location
Plus: $48 per month per location
All-In-One: $80 per month per location
Yes Flexible shift creation

8 Best Scheduling and Time Tracking Software Tools

Shifts by Everhour

Shifts by Everhour stands out as a top-tier employee scheduling and time tracking software, offering unparalleled convenience and efficiency for businesses of all sizes. With lots of features but no learning curve, Shifts is the ideal solution for optimizing workforce management.

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Key features

  • Flexible scheduling: Shifts by Everhour provides a seamless solution for creating, editing, and managing shifts tailored to your business’s unique requirements. Enjoy the freedom to adjust schedules, assign tasks, and organize your workforce effortlessly.
  • Mobile accessibility: Stay connected and in control on the move. With Shifts’ intuitive mobile app, you can access schedules anytime, anywhere, ensuring your workforce stays informed and productive while on the go.
  • Attendance tracking: Shifts by Everhour comes equipped with built-in tracking capabilities that enable you to accurately monitor employee attendance, saving you time and ensuring precision in your records.
  • Mobile clock-in/out: Empower your employees with the ability to clock in and out of shifts with just a few taps on their mobile devices. With Shifts’ mobile clock-in/out feature, you can ensure that time tracking is not only convenient but also accurate, helping you streamline your payroll processes.
  • Open shifts availability: Allow employees to schedule themselves based on availability, promoting flexibility and autonomy in shift assignments.
  • Friendly interface: Navigate the software effortlessly with its intuitive and user-friendly interface, minimizing training time and maximizing productivity.

Pricing

  • Free: Shifts by Everhour offers a no-cost pricing model, making it accessible to businesses of all sizes and budgets.

Shifts by Everhour sets the standard for scheduling and time tracking software, providing unparalleled convenience, efficiency, and cost-effectiveness. With its robust features and no-cost pricing, Shifts by Everhour is the go-to solution for businesses looking to streamline workforce management and drive greater productivity.


Everhour

Everhour is a versatile scheduling and time tracking app designed to streamline project management and optimize team productivity. With its intuitive interface and robust time tracker features, Everhour empowers teams to efficiently allocate resources, track time, and manage projects effectively.

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Key features

  • Time tracking: Easily track time spent on tasks and projects with a simple and intuitive interface. This employee scheduling and time clock app ensures accurate time tracking and helps teams stay on top of project deadlines.
  • Project budgeting: Set project budgets and track expenses in real-time to ensure projects stay within budget. Everhour provides comprehensive budgeting tools to help teams monitor project costs and make informed decisions.
  • Team collaboration: Foster collaboration among team members by providing tools for sharing project updates, collaborating on tasks, and communicating in real-time. Everhour’s collaboration features streamline communication and enhance teamwork.
  • Reporting and analytics: Generate detailed reports and analytics to gain insights into team performance, project progress, and resource allocation. Everhour’s reporting tools provide valuable data to help teams identify areas for improvement and optimize project workflows.
  • Integration: Seamlessly integrate Everhour with popular project management tools like Trello, Asana, and Basecamp to streamline workflows and enhance productivity. This integration ensures seamless data synchronization and enhances the overall project management experience.

Pricing

  • Free plan: Includes basic features such as time tracking and project management for small teams
  • Team plan: Starting at $8.50 per user per month, the Team plan includes advanced features such as budgeting, reporting, and integration with popular project management tools

Buddy Punch

Buddy Punch streamlines workforce management and boosts productivity with its intuitive time tracking software. Designed for simplicity and efficiency, it offers real-time insights, making it effortless for teams to manage schedules and track work hours.

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Key features

  • User-friendly interface: Buddy Punch boasts a user-friendly interface that makes time entry simple and accessible for all users. Its intuitive design ensures straightforward navigation and easy time tracking for employees and managers alike.
  • Real-time insights: Gain quick insights into work hours and time card data with Buddy Punch’s real-time reporting features. Stay up-to-date on employee attendance and productivity, enabling proactive decision-making and effective workforce management.
  • Mobile accessibility: Access Buddy Punch anytime, anywhere with its mobile-friendly interface. Whether you’re in the office or on the go, tracking time cards and managing schedules is just a tap away, ensuring seamless workforce management for remote and field-based teams.

Pricing

  • Standard Plan: $2.99 per user per month
  • Pro Plan: $3.99 per user per month
  • Enterprise Plan: Custom

Connecteam

Connecteam is an employee management platform designed to streamline communication, task management, workforce management, and training for businesses of all sizes. With its centralized communication hub and robust features for task management, mobile workforce management, and training, Connecteam is a scheduling and time clock app that empowers organizations to enhance productivity across their teams. 

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Key features

  • Communication hub: Connecteam serves as a centralized communication hub, enabling seamless interaction and collaboration among team members. Features like group chats, announcements, and feedback forms facilitate effective communication within the organization.
  • Task and project management: With features like task lists, checklists, and project timelines, Connecteam enhances productivity in a structured manner, ensuring that tasks are completed on time and within scope.
  • Mobile workforce management: Mobile clock-in/out, location tracking, and scheduling flexibility empower businesses to manage remote or field employees effectively, ensuring that teams stay connected and productive no matter where they are.
  • Training and knowledge base: By building a knowledge base, Connecteam ensures that employees have access to essential resources for skill development, empowering them to grow and succeed in their roles.

Pricing

  • Starts at $29 per user per month when billed annually

DeskTime

DeskTime is a powerful time tracking and productivity analysis software designed to help businesses monitor employee activity, analyze productivity, and streamline project management. With its advanced features such as URL tracking, productivity reports, and project management integration, DeskTime helps organizations optimize their workflow for maximum efficiency.

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Key features

  • URL tracking: The desktop version of DeskTime comes equipped with advanced tools like URL tracking, allowing meticulous monitoring of app and website usage. This feature enables businesses to gain insights into how employees are spending their time online.
  • Productivity reports: DeskTime generates comprehensive productivity reports that offer valuable insights into employee activity. These reports distinguish billable time from non-billable activities, allowing businesses to accurately measure productivity and bill clients accordingly.
  • Project management integration: DeskTime seamlessly integrates project management functionality, facilitating the linkage of tracked time to specific tasks and clients. This integration streamlines project tracking and billing processes, ensuring accurate time allocation and billing for client projects.

Pricing

  • Pro Plan: €6 per user/month
  • Premium Plan: €9 per user/month
  • Enterprise Plan: €18 per user/month

When I Work

When I Work is a comprehensive employee scheduling and time tracking software designed to streamline workforce management for businesses of all sizes. With features like employee availability tracking, time and attendance management, shift swapping, and labor cost forecasting, When I Work empowers businesses to optimize their scheduling processes and manage labor costs effectively.

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Key features

  • Employee availability: When I Work’s intuitive interface makes it easy to view and manage employee schedules, reducing scheduling conflicts and improving workforce efficiency.
  • Time and attendance: Employees can clock in and out using their mobile devices, reducing time theft and simplifying payroll processes. With real-time attendance tracking, businesses can ensure compliance with labor regulations and minimize payroll errors.
  • Shift swapping and pickup: When I Work enables employees to swap shifts, request time off, and pick up available shifts through the mobile app. This fosters greater scheduling flexibility and empowers employees to take control of their work schedules.
  • Labor cost forecasting: When I Work’s labor cost forecasting feature helps businesses understand their budget and manage labor expenses effectively. By analyzing historical data and projected staffing needs, businesses can make informed decisions to optimize their workforce and improve profitability.

Pricing

  • Essentials: $2.50 per user per month
  • Pro Plan: $5 per user per month
  • Premium Plan: $8 per user per month

Hubstaff

Hubstaff is a time tracking and productivity-monitoring software designed to streamline workforce management and enhance productivity. With precise time tracking, project management integration, advanced reporting, location services, productivity monitoring, and customizable alerts, Hubstaff optimizes the operations and improve team efficiency.

clock in/clock out

Key features

  • Precise time tracking: Hubstaff offers accurate time tracking through various methods, including manual entry, GPS tracking, and desktop screenshots.
  • Project management integration: Seamlessly integrates with popular project management tools, allowing users to link time tracking directly to specific projects and tasks.
  • Advanced reporting: Provides robust reporting features, enabling users to generate detailed time and activity reports. These reports offer insights into employee productivity, project progress, and resource allocation, empowering businesses to make informed decisions based on comprehensive data.
  • Location services: Incorporates GPS location tracking and geofencing, ensuring comprehensive insights into employee movements.
  • Productivity monitoring: Utilizes activity tracking functionalities to monitor employee productivity and analyze work patterns. By tracking application and website usage, Hubstaff helps identify inefficiencies and distractions that may impact productivity.
  • Alerts and reminders: Configurable alerts help prevent overtime and ensure compliance with labor regulations. Timely reminders encourage breaks for enhanced employee well-being, promoting a healthy work-life balance.

Pricing

  • Starter: $4.99 per user per month
  • Grow: $7.50 per user per month
  • Team: $10 per user per month
  • Enterprise: $25 per user per month

Homebase

Homebase is a versatile scheduling and time tracking solution designed to simplify workforce management for businesses of all sizes. Homebase provides a range of features including flexible shift creation, availability tracking, shift reminders, time off requests, and shift swaps. These empower managers to craft efficient schedules while prioritizing employee satisfaction and compliance.

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Key features

  • Flexible shift creation: Easily create, assign, and manage shifts to meet your business’s needs. Whether you need regular schedules or customized shifts, Homebase offers intuitive tools to streamline shift planning.
  • Availability tracking: Allow employees to update their availability, helping managers schedule shifts that align with individual preferences and constraints. This feature enhances scheduling accuracy and reduces conflicts.
  • Shift reminders: Automatically send shift reminders to employees, reducing absenteeism and late arrivals. With timely notifications, employees are more likely to adhere to their schedules, ensuring smooth operations.
  • Time off requests: Streamline the time-off request and approval process by allowing employees to submit requests directly through the app. Managers can efficiently review and manage requests, ensuring proper staffing levels.
  • Shift swaps: Enable employees to initiate shift swaps with their colleagues, reducing managerial workload and ensuring adequate shift coverage. This feature fosters collaboration among team members and promotes schedule flexibility.

Pricing

  • Basic Plan: Free
  • Essentials Plan: $20 per month per location
  • Plus Plan: $48 per month per location
  • All-In-One Plan: $80 per month per location

Frequently Asked Questions (FAQs)

What is scheduling and time tracking software?

Scheduling and time tracking software are tools designed to streamline workforce management by enabling businesses to create, manage, and optimize employee schedules, as well as track and analyze their work hours. These software solutions offer features such as shift creation, availability tracking, time-off management, and detailed reporting to enhance productivity and efficiency.

Who can benefit from using scheduling and time tracking software?

Scheduling and time tracking software can benefit a wide range of businesses across various industries, including retail, hospitality, healthcare, manufacturing, and professional services. Any organization that relies on effective employee scheduling and accurate time tracking can benefit from implementing such software to improve operational efficiency and employee satisfaction.

What are the key features to look for in scheduling and time tracking software?

Key features to consider when choosing scheduling and time tracking software include flexible shift creation, availability tracking, shift reminders, time-off management, shift swaps, detailed reporting, and integration with other business tools such as payroll and project management software. These features help businesses effectively manage their workforce and optimize scheduling processes.

How can scheduling and time tracking software help businesses save time and money?

By automating manual scheduling processes, reducing scheduling errors, optimizing shift planning, and accurately tracking employee work hours, scheduling and time tracking software can help businesses save time and money. These software solutions enable businesses to streamline workforce management, minimize labor costs, improve productivity, and ensure compliance with labor regulations.

Is scheduling and time tracking software suitable for businesses of all sizes?

Yes, scheduling and time tracking software are available in various configurations to accommodate businesses of all sizes, from small startups to large enterprises. Many software providers offer scalable solutions with pricing plans and features tailored to the needs of different business sizes and industries.

How do I choose the right scheduling and time tracking software for my business?

When choosing scheduling and time tracking software for your business, consider factors such as your industry-specific requirements, the size of your workforce, your budget, ease of use, customer support, integration capabilities, and scalability. It’s essential to evaluate multiple software options and select one that best aligns with your business needs and goals.


Scheduling and Time Tracking Software: Conclusion

In conclusion, when it comes to scheduling and time tracking software, Shifts by Everhour stands out as a comprehensive solution that offers user-friendly features, robust functionality, and affordability. With its intuitive interface, flexible shift creation, and advanced time tracking capabilities, Shifts simplifies workforce management and helps businesses optimize their scheduling processes. Shifts provides the tools you need to effectively manage your team’s schedules and track their work hours, ultimately improving productivity and efficiency. With Shifts by Everhour, you can take control of your scheduling needs and unlock greater success for your business.

Maria Kharlantseva

Maria is a proud content guardian with experience working for international teams and projects of different complexities. Maria has a passion for fantasy novels, music, black-and-white films, and nitpicking (because there is always room for improvement!).