Kickstart Your Career as a Project Manager with Our Comprehensive Guide

Generally, project management is both a challenging and rewarding career. It allows you to make a real difference in your organization. As a project manager, you will manage resources, track timelines, and ensure successful project outcomes. This role also enhances your leadership skills and helps you deliver projects on time and within budget. So, let’s explore how to become a project manager and specific steps you can take to excel in this dynamic field and help streamline processes, including utilizing resources like a free time card calculator to track team hours efficiently.

In this article, we’ll discuss the following:
– ❓ what the role of a project manager involves;
– 💡 the skills you might need to succeed;
– 🏫 certifications you can obtain to increase your chances;
– 👈👉two paths to become a full-fledged project manager.

Understanding the Role of a Project Manager

In general, a project manager is an individual who is responsible for a project from planning to completion. They plan, coordinate, execute, and oversee projects, thus acting as the primary point of contact for all involved. All in all, project managers typically supervise a team and delegate tasks to departments.

Common duties include:

• Communicating objectives clearly to team members.
• Gathering necessary resources and tools.
• Setting clear timelines and project schedules.
• Managing costs and budgets.
• Monitoring the team’s progress and resolving issues.
• Ensuring project goals are met before closing it.

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Steps to Becoming a Project Manager: Qualifications and Skills

💪 Leadership skills

An effective project manager possesses leadership skills. You should motivate your team, respond to questions they may have, and manage conflicts effectively. Additionally, you should be able to determine the strengths and weaknesses of all team members and determine their project roles accordingly.

💬 Communication skills

Generally, project managers should be expert communicators. As a project manager, you should clearly communicate the objectives, responsibilities, and expectations to each project team member. 

Skilled project managers practice effective communication in several ways:

• Listening: They actively listen to their team members.
• Regular check-ins: They check in on their team members regularly to ensure they understand their duties and responsibilities at all times.
• Project updates: They send routine project updates to ensure all team members are on the same page. Project updates may come in the form of an in-person meeting, a call, or an email.
• Conflict resolution: They address conflict constructively, offering practical solutions to team members.

💙 Empathy

Empathy, the ability to understand someone else’s feelings, is an underrated skill for project managers. Generally, there are various types of empathy:

• Cognitive empathy: The ability to know how another person is feeling.
• Emotional empathy: The ability to feel the emotions of others.
• Compassionate empathy: The ability to understand a person’s feelings and be moved to help them.

Regardless of your empathy type, it is a vital project management skill that organizations sometimes push under the rug, whether purposeful or accidental.

Empathy makes you a better project manager by:

• Allowing you to understand people’s difficulties with specific tasks, meaning you can adjust the project plan accordingly. 
• Enabling you to understand project team members’ working styles, meaning you can integrate them into the project plan. 
• Allowing you to build a solid foundation of trust with your team.

🤔 Problem-solving skills

An effective project manager needs to be skilled in solving complex problems. You need to be able to identify issues, list possible solutions, evaluate their effectiveness, and enact the best-fitting solution quickly. Furthermore, good project managers always have a contingency plan in place, just in case something significant goes wrong or the project changes. You can never be too prepared!

🧠 Integrity

Effective project managers have integrity, meaning they are honest and their values are incorruptible. Project managers who possess integrity also have clear expectations and intentions, all vital aspects of a successful project. Project managers demonstrate integrity by:

• Being impartial, fair, and objective. They listen to all team members and particularly avoid favoritism or prejudice of any kind.
• Being honest with team members by being unambiguous and telling the truth.
• Taking responsibility for their words and actions.
• Acknowledging and praising the work of others.

Project managers confront plenty of challenges during projects. Perhaps they are worried that a project will fail, and they may see an opportunity to take a shortcut. Maybe there is a conflict of interests that requires a difficult decision. However, genuinely effective project managers maintain integrity in the face of challenging situations.

How to Become a Project Manager

🎓 Obtain project manager qualifications

One of the best ways to become a project manager is to gain relevant qualifications. There are several project management certifications to choose from.

1️⃣ Certified Associate in Project Management (CAPM)®

A CAPM® certification, issued by the Project Management Institute (PMI), enables you to learn the skills for entry-level project management roles. To obtain the certification, you must show your knowledge of several PM areas such as project and organization lifecycles, project management processes, scope management, cost and time management, and risk management.

1.1. Entry Requirements

To sit the CAPM exam, you need the equivalent of a high school diploma and undertake 23 hours of project management education. A recognized institution should administer PM education, such as the PMI Project Management Basics Course or the Google Project Management Professional Certificate. The CAPM certification costs $225 for PMI members and $300 for non-PMI members. 

1.2. Certification Exam

The CAPM® certification exam contains 150 multiple-choice questions, and you will have three hours to complete them. Passing the exam and receiving your certification will unquestionably make you a more attractive candidate to employers as you have proven you possess the knowledge and ability to take on complex projects.

2️⃣ PMP Certification

The Project Management Professional (PMP)® certification is awarded by the Project Management Institute. It is a globally recognized certification that proves a PM professional can manage people, business processes, and the organizational priorities of projects. The certification is applicable to project managers in various industries, including but not limited to healthcare, information technology, business, construction, and oil and gas.

To obtain PMP certification, you must demonstrate your knowledge of various project management areas. They include project management processes, project management technologies, integration management, scope management, cost management, and also risk management.

2.1. Entry Requirements

Similar to the CAPM certification, you must validate your project management capability, education, and experience by undertaking 35 hours of PM training. Additionally, you need to prove that you have at least 36 months of project management experience if you have a degree and 60 months of experience if you have a high school diploma. The exam fee for PMP certification for PMI members is $405, while non-PMI members pay $555.

2.2. Certification Exam

The PMP certification exam consists of 180 multiple-choice questions, which, if answered correctly, demonstrate your project management expertise to future employers. You will have exactly 230 minutes to answer all the questions.

3️⃣ Project management undergraduate degree

You may want to consider a project management undergraduate degree. Generally, most universities offer project management courses, which typically take three to four years to complete, depending on your location. 

By the end of the degree, you will: 

• Understand the competencies a project manager must have to meet the needs of organizations in various industries.
• Understand the leadership challenges businesses face today.
• Plan, schedule, and control projects using project management tools and techniques.
• Understand basic project management methodologies.

4️⃣ Project management master’s/graduate degree

Once you’ve completed a project management undergraduate degree, you might consider undertaking a master’s/graduate degree to cement your expertise. A degree at this level would also suit you if you already have a degree in a non-PM subject, but want to change your career direction to project management. You can also undertake a degree at this level if you have equivalent professional experience.

Generally, the course will involve:

• Decision analysis
• Finance and accounting
• Project planning and management
• Teams and leadership training
• Project and contract risk management

Important to realize that the project management topics covered in a degree at this level may vary by institution. 

🚀 Become one without project manager qualifications

Occasionally, you may find that you fall into project management almost by accident. Many professionals find themselves thrust into project management through promotions in marketing, healthcare, construction, and other areas.

If you classify yourself as an accidental project manager and want to hone your skills, you can also take several steps to improve your project management skills without qualifications.

1️⃣ Determine your knowledge gaps

If you’ve fallen into project management, there are likely areas of project management where you lack knowledge. The Project Management Institute’s Guide to the Project Management Body of Knowledge, sometimes called the PMBOK® Guide, explains that there are generally ten key areas of project management: Project integration management, Project scope management, Project time management, Project cost management, Project quality management, Project human resource management, Project communications management, Project risk management, Project procurement management, Project stakeholder management.

When you scan through the above list, are there any areas you feel you lack knowledge of? If so, take steps to close the knowledge gap.

2️⃣ Seek opportunities to get more experience

Once you’ve determined which skill areas you need to improve, you need to seek new opportunities to get more project management experience. If you’re already in a role, speak to your manager about upcoming projects and ask if you can get involved. You may be able to shadow a colleague who has more project management experience than you so that they can show you the ropes. 

Additionally, there are plenty of free or affordable project management resources out there. Whether it’s a free online course or an informative project management book, you can always improve your education. These avenues allow you to learn more about the career path at your own pace.

3️⃣ Fine-tune your CV

Suppose you are seeking an entry-level project management role, but you have no formal qualifications. In this case, you can fine-tune your CV to highlight desirable soft skills. For example, you should talk about your previous roles where were an expert communicator or got to show leadership qualities. Additionally, highlight occasions where you managed conflict and adapted to changing circumstances.

Quick Steps to Becoming a Project Manager

Become a Project Manager With or Without Qualifications

Summing up, becoming a project manager is no easy feat. However, now that you know what you need to become a project manager, the only thing left to do is develop smart career goals and take action. This in-depth guide tells you how to become a project manager by mapping out your project management career path and sharing some project management principles.

You can start your career in project management in various ways. Firstly, by obtaining certifications such as the (CAPM)® or PMP certifications. Secondly, you can study an undergraduate or master’s/graduate degree in the subject. If you’re taking the no qualifications route, you should determine your knowledge gaps, seek PM experience, and fine-tune your CV to demonstrate your PM-related soft skills. 

In conclusion, one of the best ways to get into project management is to gain real-world experience in the role. Managing projects can be challenging, but effective time management helps. As a result, many project managers choose to integrate Everhour with their chosen project management tool. It helps create and manage tasks, track time on tasks, check project progress, bill clients more efficiently, and also budget with ease. We wish you the best of luck on your project management journey!

In case you are managing a team of 5 or more and looking to boost efficiency, Everhour is the perfect tool to keep your team on track. You can easily estimate task durations, set clear budgets, and also generate detailed reports inside Asana, Trello, Jira, or any other pm tool.

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