Top 10 ClickUp Alternatives for 2025: Best Project Management Tools
As a business owner, you know that time is money. And if you’re like most entrepreneurs, you’re always looking for ways to be more productive and efficient. That’s why so many people are turning to ClickUp as their go-to productivity tool, especially for ClickUp time tracking. But what if ClickUp just isn’t the right fit for you?
Whether you’re looking for a tool that’s more suited to your team’s needs or you’re just curious about what else is out there, don’t worry, we’ve got you covered. In this blog post, we’ll take a look at the top 10 alternatives to ClickUp. From Asana to Jira, there’s a perfect project management tool out there for everyone.
Key ClickUp Limitations for Teams
Before we dive into the alternatives, it’s important to understand some of the limitations of ClickUp that may have you looking for an alternative in the first place. We’ve already mentioned them in our ClickUp review article but it’s worth mentioning them once more. Here are some of the areas where ClickUp may fall short.
💥 Complexity
ClickUp can be a bit complex and overwhelming for teams just getting started with project management. The interface can be intimidating, and there are a lot of features to learn. That makes its learning curve steeper than the other options on this list.
❌ Limited functionality for free users
While ClickUp does offer a free plan, it’s limited in terms of features. If you want to use all of ClickUp’s features, like cloud storage, Gantt charts, project reporting tools, work hours tracker, timesheet app, ClickUp time tracking integration or other integrations, and more, you’ll need to upgrade to a paid plan. Accordingly, some teams may find that other solutions offer more features for free.
🔀 Tricky hierarchy structure
One of ClickUp’s strengths is its hierarchical structure, which lets you create nested tasks and subtasks. However, this can also be tricky to navigate and can be confusing for some users.
🔨 Requires significant customization
Because ClickUp is so customizable, teams may need to put in a lot of time and effort to get it working the way they want. If you’re not comfortable with technical customization or don’t have someone on your team to do it, you may find it challenging to use ClickUp to its full potential.
The Top 10 ClickUp Alternatives
Now that we’ve covered some of the areas where ClickUp may fall short, let’s take a look at the top 10 alternatives for it.
Asana: The Best Free Alternative to ClickUp
💰 Pricing: Basic Plan: Free forever for up to 15 members, Premium Plan: $10.99 per user (per month billed annually/$13.49 billed monthly), Business Plan: $24.99 per user (per month billed annually/$30.49 billed monthly)
If you’re looking for a simple, user-friendly project management tool, Asana is a great option. It’s perfect for teams that are just getting started with project management, and it has a lot of features that make it easy to get up and running.
On top of that, Asana also offers a free forever plan for individuals and teams with up to 15 members. That makes it a great option for small businesses and startups.
It is mostly known for its task and Asana project management features, particularly its makeshift Gantt chart, but it also offers many other features like file sharing, messaging, and project reporting. It also offers tons of integrations with other tools like Everhour (as a time tracker), Gmail, Dropbox, and Slack.
🌟 Key features:
- Simple and user-friendly
- Free for teams up to 15 members
- Plenty of integrations with a host of apps
- Timelines and boards for visual project management
- Mobile and desktop apps
👎 Cons:
- Doesn’t allow the creation of custom statuses
- Tasks can only be assigned to one person at a time
- Sharing and privacy settings are limited
Open Project – ClickUp alternative open source
💰 Pricing: Community Edition: Free, Self-Managed: Starting $ 7.25 per user (per month), Hosted by OpenProject: Starting $ 7.25 (per user/per month)
OpenProject is an open-source project management tool that’s been around since 2012. It’s a great option for teams looking for a tool they can customize to fit their needs.
You can choose between a self-hosted or cloud-based option by OpenProject, making it an excellent choice for teams of all sizes. It also has many features, including task management, product roadmaps, cost tracking, code management, budgeting, custom workflows, time tracking, and much more.
Simply, OpenProject is ideal for teams that want complete control over their project management tool. It’s also been translated into over 30 languages, making it best-suited for global teams.
🌟 Key features:
- Fully customizable to fit your needs
- Available in over 30 languages
- Self-hosted or cloud-based options
- Powerful collaboration features
- Licensed under GPL v3
👎 Cons:
- It may be too complex for some users
- Scheduling and resource management isn’t as robust as other tools
- Can be buggy sometimes
Trello – ClickUp visual project management alternative
💰 Pricing: Free (for personal use and up to 10 team members), Standard: $5 (per user/per month/billed annually, or $6 billed monthly), Premium: $10 (per user/per month/billed annually, or $12.50 billed monthly), Enterprise: Starting $17.50 (per user/per month/billed annually, or $210 billed monthly)
Trello is a visual project management tool that users love for its simple, easy-to-use interface and its ability to let users see their projects at a glance from every angle.
One of Trello’s main selling points is its Boards system. Boards let you create a visual overview of your projects, which can be helpful for understanding complex projects. All you need to do is drag and drop tasks, cards, and checklists from one Board to another. So if you’re a fan of Kanban boards, Trello will be a dream come true.
Aside from its Boards system, Trello also offers a lot of features like file attachments, labels, due dates, and more. It also provides you with a Butler Bot to help automate your workflows. Trello project management is best for small businesses, freelancers, and individuals who want a simple way to manage their projects.
🌟 Key features:
- Easy-to-use interface
- Templates to get started quickly
- Trello power-ups and Trello time trackers
- Boards system for a visual overview of your projects
- Powerful search and filtering features
- Plenty of features like file attachments, labels, due dates, and more
- Integrated Butler Bot
👎 Cons:
- Lacks a goal management system
- No task dependencies
- Limited customization options
- Basic email integration
Wrike – ClickUp enterprise-level alternative
💰 Pricing: Free for unlimited users (limited to 2GB of storage), Professional: $9.80 (per user/per month (5-200 users)), Business: $24.80 (per user/per month (5-200 users)), Enterprise: Custom pricing for businesses with more than 205 users
Wrike is a feature-rich project management tool designed for businesses of all sizes. It offers everything from task management to Gantt charts, and it can be scaled up or down to fit the needs of your team.
One of Wrike’s main selling points is its flexibility. You can use it as a simple to-do list or a complex project management tool with all the bells and whistles. It’s also perfect for teams that need to collaborate on projects.
Overall, Wrike offers a ton of features like file a three-pane view layout, built-in form builder, tags and folders, detailed analytics and insights, calendars, superior customer support, and more.
🌟 Key features:
- Extremely flexible and can be scaled up or down to fit your needs
- Top-notch customer support
- Robust reporting and analytics
- Cross-team collaboration made easy
- Has a desktop and mobile app
👎 Cons:
- Can be expensive for small businesses
- Mobile app is not as robust as the desktop app
- High learning curve
- No idea management system
Jira: Agile Management for Teams
💰 Pricing: Free for up to 10 users, Standard: $7.75 per user ($75 per month), Premium: $15.25 per user ($145 per month), Enterprise: Starting $128,000 annually (801-1000 users)
Jira is one of the most popular agile project management tools on the market. It was initially designed for software development teams but is now used for a variety of other projects thanks to its customizable features. Through it, you can organize and prioritize your work using both Scrum and Kanban boards.
Mainly, Jira is known for its powerful issue tracking features. You can use it to track tasks, bugs, feature requests, and more. But apart from that, it also boasts a ton of other features like time tracking, detailed reports, custom workflows, and integrations.
🌟 Key features:
- Powerful issue tracking features
- Can be used for Scrum and Kanban boards
- Countless integrations (i.e. Jira time tracking)
- Customizable workflows
- A lot of automation features
- Available as both a desktop and mobile app
👎 Cons:
- No comment section to allow for collaboration among teams
- Lacks a comprehensive project timeline view
- Can be expensive for larger businesses
- Doesn’t offer a built-in idea management system
Nifty – ClickUp team management alternative
💰 Pricing: Free for unlimited users (up to 100 MB of storage), Starter: $39 per month (billed annually – up to 10 members), Pro: $79 per month (billed annually – up to 20 members), Business: $124 per month (billed annually – up to 50 members), Unlimited: $399 per month (billed annually – unlimited members)
If you’re looking for a team management tool that can do it all, Nifty is the perfect option. It offers everything from file sharing to task management, and it’s perfect for businesses of all sizes.
One of Nifty’s unique selling features is its built-in wiki capabilities. This means that you can easily create a knowledge base for your team and store all of your company’s information in one place.
Along with that, Nefty also features built-in time tracking, multiple view options (Kanban, Gantt chart, Swimlane, or task list), and even chatting and one-click Zoom meeting capabilities.
🌟 Key features:
- Wiki capabilities for storage of company files and information
- Built-in time tracking
- Kanban, List, Gantt, and Swimlane views
- Communication features including chat and video conferencing
👎 Cons:
- Comments can’t be assigned
- No agile project management features
Notion – ClickUp alternative for documentation
💰 Pricing: Personal: Free (with 5 other people), Plus: $10 per month or $8 per month/billed annually, Business: $18 per user/month or $15 per month/billed annually, Enterprise: Custom pricing
Notion is a versatile document management tool that can be used for various purposes. You can use it to create to-do lists, brainstorm ideas, track your work progress, and more. After that, you get to categorize everything into folders for easy retrieval.
One of the Notion’s main selling points is its capabilities as a team collaboration tool. You can easily create shared documents with your team through various integrations with tools such as Google Drive, Google Calendar, Typeform (the best free form survey app), and more.
🌟 Key features:
- Customizable database for a variety of purposes
- Fit as a team collaboration tool
- Integrations with various tools
- Suitable for the creation of docs, wikis, and relation databases
👎 Cons:
- Minimal project management features
- No project timeline view
- Doesn’t provide goal-setting options
Basecamp – All-in-one ClickUp alternative
💰 Pricing: Besecamp: $15 per user/month; Basecamp Pro: $299/month
Basecamp is one of the most popular project management tools on the market. And for good reason- it’s full of features. You can use it to create to-do lists, track your progress, collaborate with your team and even communicate with them, and more.
One of Basecamp’s main selling points is its simplicity. The interface is easy to understand and use, so you won’t have to spend time learning how to use it. And the best part? It’s affordable.
🌟 Key features:
- To-do list and documents’ management
- Progress tracking
- Automatic check-ins
- Collaboration features
- Communication features like group chats and message boards
- Basecamp integrations that expand its capabilities
👎 Cons:
- Prioritizing tasks isn’t possible
- Statuses can’t be customized
- Time tracking isn’t available
Meistertask – Kanban board ClickUp alternative
💰 Pricing: Basic: Free for single users, Pro: $13.6 per month/per user, Business: $24.6 per month/per user, Enterprise: Custom pricing
If you want a Kanban board-style tool that’s simple to use and affordable, Meistertask is a great option, combining the best of both Trello and ClickUp. Not to mention, automation is built-in, so you can create recurring tasks without even typing them.
You can use Meistertask to create tasks, subtasks, assignees, and due dates. And if you want to add files or images, you can do that too. Thanks to its project hub, Agenda, you can also view all your tasks and projects in one place. Finally, you can easily integrate Meistertask with other tools like Slack, Google Calendar, Zapier, and more.
🌟 Key features:
- Kanban board-style task management
- Task automation
- Built-in time tracking
- Customizable workflow
- Integrates with a variety of tools
👎 Cons:
- Single-view option (Kanban)
- Set statuses that can’t be customized
- Mobile app offers limited functionality
Task Pigeon – ClickUp alternative for GTD
💰 Pricing: Free for up to 5 users, Premium/Business: $9 per user/per month, Enterprse: $15 per user/per month
Task Pigeon is a task management tool based on the Getting Things Done (GTD) methodology. It’s simple to use and affordable, making it a great choice for individuals and small businesses.
Task Pigeon lets you create tasks, subtasks, due dates, and priorities. You can also add files and images, notes, and add assignees for the different tasks. And thanks to its integration with Zapier, you can easily connect it with other tools like Google Calendar, Evernote, and more.
When it comes to views, you can choose from a list view, board view, or calendar view, depending on what suits your workflow.
🌟 Key features:
- Easy to use
- Multiple filtration options for tasks
- A selection of views for workflows
- Integration with 750+ applications
👎 Cons:
- No built-in idea management system
- Task dependencies aren’t possible
- Reports are basic
Found Your Alternative to ClickUp?
So there you have it – our top 10 alternatives to ClickUp. We hope this article has been helpful and that you’re now armed with the information you need to make an informed decision about which tool is right for you. We wish you all the best in your goal-setting endeavors and looking for a ClickUp project management alternative with whichever tool you choose!
We’re here to help you learn more about ClickUp: check out our articles on ClickUp vs Monday, Asana vs ClickUp, and many more!
If you are managing a team of 5 or more and looking to boost efficiency, Everhour is the best time clock app for small business to keep your team on track. With seamless time tracking, you can easily estimate task durations, set clear budgets, and generate detailed reports inside Asana, Trello, Jira, or any other pm tool.
