Smartsheet vs Monday: Find the Perfect Tool for Your Team’s Success!

Looking for the best project management software in 2025? Comparing Smartsheet vs Monday is a great place to start!

Both platforms help teams stay organized, but they cater to different needs. Smartsheet is ideal for businesses managing complex projects with advanced reporting and automation, while Monday.com offers a more intuitive, user-friendly approach for teams that need flexible task management. Whether you’re handling large-scale operations or streamlining daily workflows, choosing the right tool can make all the difference. In this comparison, we’ll break down their key features, pricing, and best use cases to help you decide which one fits your needs.

What Is Smartsheet?

Smartsheet is a work management and automation platform designed for teams handling complex projects. It combines the familiarity of spreadsheets with powerful project tracking, automation, and collaboration tools, making it ideal for businesses that need structured data management and scalability.

🌟 Smartsheet key features

• Grid-based system – Works like a spreadsheet but with advanced project tracking capabilities.
• Workflow automation – Automates repetitive tasks to improve efficiency.
• Reporting and analytics – Provides detailed reports and dashboards for data-driven decision-making.
• Collaboration tools – Enables teams to share documents, set permissions, and work in real-time.
• Integration support – Connects with apps like Microsoft 365, Google Workspace, and Slack.

🔧 Smartsheet use cases

• Project management – Organizes tasks, timelines, and dependencies.
• Enterprise workflow automation – Streamlines operations for large teams.
• Resource management – Tracks budgets, assets, and team workloads.
• IT and operations – Manages service requests and system updates.

Smartsheet is best for organizations that require structured project tracking, automation, and robust data handling in a familiar spreadsheet-style interface.

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What Is Monday.com?

Monday.com is a modern work management platform known for its visual, drag-and-drop interface that simplifies project tracking and collaboration. Unlike traditional spreadsheet-based tools, Monday focuses on ease of use, making it a popular choice for teams that need a flexible and intuitive solution.

🌟 Monday key features

• Visual workflows – Customizable boards for tracking tasks and projects.
• Automation – Reduces manual work by automating repetitive tasks.
• Team collaboration – Centralized communication with file sharing and tagging.
• Integrations – Connects with tools like Slack, Zoom, Salesforce, and Everhour (check out our Monday time tracking integration).
• Custom dashboards – Provides real-time insights into project progress.

🔧 Monday use cases

• Marketing teams – Plan campaigns, track content, and manage deadlines.
• HR and recruiting – Streamline hiring processes and onboarding.
• Sales teams – Track leads, manage pipelines, and improve follow-ups.
• Project management – Organize tasks, assign responsibilities, and set deadlines.

Monday.com is best for teams looking for a user-friendly, customizable platform that adapts to different workflows across industries.

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Smartsheet vs Monday: Quick Comparison Table

A side-by-side comparison of Smartsheet vs Monday helps highlight their key differences, making it easier to choose the right tool for your needs.

Feature	Smartsheet	Monday
Best for	Complex projects, construction, data-heavy workflows	Small to mid-sized teams, visually appealing workflows
Interface	Spreadsheet-like, grid-based	Drag-and-drop, colorful UI
Project management style	Traditional, data-focused	Flexible, team-friendly
Automation	Advanced workflow automation	Easy-to-set-up automation recipes
Integrations	Microsoft 365, Salesforce, Jira	Slack, Google Drive, Zoom
Pricing	Higher cost, enterprise-level plans	Affordable for small teams

Smartsheet is best for structured, data-driven project management, while Monday.com is ideal for teams that prefer a more visual and flexible approach.

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Smartsheet vs Monday: Features Breakdown

Both Smartsheet and Monday offer strong project management features, but they cater to different workflows. Here’s how they compare:

• Task management: Smartsheet uses a spreadsheet-style grid, while Monday offers Kanban boards, lists, and timelines for a more visual approach.
• Collaboration: Monday excels in team collaboration, offering real-time updates, mentions, and comments. Smartsheet is more structured, with approval workflows and permissions.
• Automation: Smartsheet provides advanced workflow automation, while Monday’s automation is easier to set up with pre-built recipes.
• Customization: Monday allows users to customize dashboards and workflows, while Smartsheet is more data-driven and formula-based.
• Reporting: Smartsheet offers robust reporting and analytics, making it great for complex data tracking. Monday focuses on visual dashboards (Monday boards are one of its MVPs) and progress tracking.
• Integrations: Smartsheet integrates with Microsoft 365, Salesforce, and Jira, while Monday connects with Slack, Google Drive, and Zoom for team collaboration.

Smartsheet is better for structured, data-heavy project management, while Monday offers a more intuitive, visual approach for teams.

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Smartsheet vs Monday: Pricing & Plans

Here’s how Smartsheet vs Monday compare in terms of pricing:

Plan	Smartsheet	Monday
Pro	$9/member per month	$9/seat per month
Business (Smartsheet) / Standard (Monday)	$19/member per month	$12/seat per month
Enterprise	Custom pricing	Custom pricing

❓ Which is more cost-effective?

• Smartsheet’s Pro plan and Monday’s Basic plan are similarly priced at $9 per user/month, but Smartsheet includes advanced formulas and unlimited sheets, while Monday focuses on team collaboration.
• Monday’s Standard plan ($12/user) is more affordable than Smartsheet’s Business plan ($19/user), making it a better option for teams that need automation and integrations at a lower cost.
• Both offer enterprise plans, but Smartsheet is typically preferred for data-heavy project tracking, while Monday is better for flexible, team-oriented workflows.

Smartsheet is better for organizations needing structured project tracking, while Monday is more cost-effective for teams that prioritize collaboration and automation.

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Smartsheet vs Monday: Ease of Use & Interface

Both Smartsheet and Monday offer powerful project management tools, but their interfaces cater to different user needs.

• Monday.com project management system is designed for ease of use, featuring a drag-and-drop interface, colorful visual boards, and intuitive navigation. New users can quickly adapt to the platform without extensive training.
• Smartsheet follows a spreadsheet-style grid, making it ideal for data-heavy projects but requiring a steeper learning curve. Users familiar with Excel may find it easier to adopt, but those new to spreadsheet-based tools may need time to adjust.

🗣️ User feedback on learning curves

• Monday users highlight its simplicity and quick setup, making it great for teams that need a user-friendly workflow.
• Smartsheet users appreciate its data-handling capabilities, but some find it less intuitive due to its structured, spreadsheet-based approach.

❓ Which is better?

• Best for ease of use: Monday.com – Ideal for teams looking for a visually engaging and simple tool.
• Best for data-heavy projects: Smartsheet – Better for organizations that require structured data management and advanced reporting.

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Smartsheet vs Monday: Customization & Automation

Both Smartsheet and Monday offer customization and automation, but they excel in different areas.

• Smartsheet provides robust workflow automation, allowing users to set up complex triggers, conditional logic, and approval processes. It’s ideal for enterprise teams managing structured workflows.
• Monday.com focuses on intuitive customization, making it easy to create custom dashboards, workflows, and automation recipes without technical expertise.

⚙️ Automation comparison

• Smartsheet: Advanced automation with conditional logic, multi-step approvals, and data-driven workflows.
• Monday.com: Pre-built automation recipes, such as task assignments and status updates, with an easy drag-and-drop setup.

🚀 Customization comparison

• Smartsheet: Highly structured with formulas, detailed reporting, and workflow-based customizations.
• Monday.com: More flexible and visual, allowing teams to personalize workspaces with custom boards, columns, andvintegrations.

❓ Which is better?

• Best for complex automation: Smartsheet – Ideal for enterprises managing structured workflows.
• Best for user-friendly customization: Monday.com – Great for teams needing an easy, no-code way to tailor workflows.

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Smartsheet vs Monday: Integrations & Compatibility

Both Smartsheet and Monday support a wide range of integrations, helping teams connect their favorite tools for seamless workflows.

🔁 Smartsheet integrations

Smartsheet integrates well with enterprise-level software, making it ideal for large organizations managing structured data. Key integrations include:

• Microsoft 365 (Excel, Outlook, Teams, SharePoint)
• Salesforce (CRM data syncing)
• Jira (Agile project tracking)
• Adobe Creative Cloud (Creative asset collaboration)
• Zapier (Connects to thousands of other apps)
• DocuSign (Automated document approvals)
• ServiceNow (IT service management)

🔁 Monday.com integrations

Monday focuses on team collaboration and workflow automation, with integrations designed for communication, file sharing, time tracking, and task management. Key Monday integrations include:

• Slack (Real-time team communication)
• Google Workspace (Docs, Sheets, Drive, Calendar)
• Zoom (Video conferencing and meeting tracking)
• HubSpot (CRM and marketing automation)
• Everhour (Monday ime tracking and resource management)
• Shopify (E-commerce order and inventory tracking)
• Mailchimp (Email marketing automation)
• Dropbox (File storage and collaboration)

❓ Which is better?

• Best for enterprise integrations: Smartsheet – Ideal for organizations using Microsoft, Salesforce, and IT management tools.
• Best for team collaboration and time tracking: Monday.com – Great for teams that rely on Slack, Google Workspace, Everhour, and marketing tools.

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Smartsheet vs Monday: Reporting & Analytics

Both Smartsheet and Monday offer reporting and analytics tools, but they cater to different needs in terms of data visualization and insights.

📃 Smartsheet reporting & analytics

Smartsheet excels in structured data reporting, making it ideal for businesses that rely on detailed analysis and complex datasets. Key features include:

• Customizable reports – Generate detailed reports with filters, formulas, and conditional formatting.
• Dashboards – Track project KPIs with interactive charts, widgets, and graphs.
• Automated reporting – Schedule reports to be sent automatically.
• Data-driven forecasting – Use historical data to predict project outcomes.

📃 Monday.com reporting & analytics

Monday.com focuses on visual data representation, offering a more intuitive way to track progress. Key features include:

• Custom dashboards – Drag-and-drop widgets to display project insights.
• Chart and graph views – Use pie charts, bar graphs, and Gantt charts for easy visualization.
• Time tracking reports – Track team hours with Everhour integration.
• Real-time updates – Monitor progress with live data tracking.

❓ Which is better?

• Best for in-depth reporting: Smartsheet – Ideal for data-heavy projects requiring advanced reporting and forecasting.
• Best for visual analytics: Monday.com – Great for teams that need custom dashboards and interactive data visualization.

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Who Should Use Smartsheet vs Monday?

Choosing between Smartsheet and Monday depends on your project needs and workflow preferences.

✅ Choose Smartsheet if:

• You manage large, complex projects that require structured workflows.
• You need Excel-like functionalities with advanced formulas and data handling.
• Your team relies on detailed reporting, forecasting, and automation.
• You work in industries like construction, IT, or enterprise project management.

✅ Choose Monday if:

• You want an easy-to-use, visually intuitive tool with drag-and-drop functionality.
• You manage small to mid-sized teams that need quick collaboration.
• Your focus is on flexible workflows, team communication, and automation.
• You work in industries like marketing, HR, or sales that benefit from a visual approach.

Which one to choose? If you need structured, data-driven project tracking, go with Smartsheet. If you prefer a user-friendly, customizable workflow, Monday.com is the better choice.

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Smartsheet vs Monday: Pros & Cons

Here’s a quick look at the strengths and weaknesses of Smartsheet vs Monday, helping you decide which tool fits your needs best.

Feature	Smartsheet	Monday
Best for	Complex projects	Small to medium teams
Learning curve	Steep	Easy
Customization	High	Moderate
Pricing	Expensive	Budget-friendly

Smartsheet is best for structured, data-driven project management, while Monday.com is ideal for teams that need a simple, visual tool for collaboration.

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Smartsheet vs Monday: User Reviews & Ratings

Real user feedback highlights the strengths and weaknesses of Smartsheet vs Monday, giving insight into how they perform in everyday workflows. Based on ratings, Monday.com holds a 4.6/5 on Capterra and 4.7/5 on G2, while Smartsheet has a 4.5/5 on Capterra and 4.4/5 on G2. Below is a summary of user experiences from Capterra reviews.

⭐Monday.com user reviews

🔹 Sharlene C. finds Monday.com intuitive and well-integrated with other tools, making team collaboration easy. She appreciates the color-coded system for task prioritization but notes that the platform can be overwhelming for beginners. She also wishes there was an AI assistant to help with setup.

🔹 Alex B. highlights Monday’s powerful automation and integrations, allowing teams to build workflows across different areas of a business. However, he finds the platform complex to set up without external help, making it less accessible for first-time users.

🔹 Neil C. credits Monday.com for significantly improving his organization and productivity. He likes the ability to set due dates, track tasks, and customize workflows, but finds it frustrating that automations are only available in paid plans, making the free version feel limited.

⭐ Smartsheet user reviews

🔹 Vanisha A. appreciates Smartsheet’s project tracking and task assignment features but finds the interface difficult to navigate. She also mentions that the mobile app lacks key functionality, making it harder to manage projects on the go.

🔹 Titilayo S. has used Smartsheet for two years and values its real-time collaboration and data management capabilities. She finds it cost-effective and easy to use but doesn’t mention any major downsides in her experience.

🔹 April W. relies on Smartsheet for its integration options, dashboards, and task management features. While she finds it effective, she notes the steep learning curve and feels the free version could offer more competitive features.

❓ Which platform do users prefer?

• Monday.com is widely appreciated for its ease of use and workflow customization, though some users struggle with initial setup and automation restrictions in the free plan.
• Smartsheet is favored for structured project tracking and data management, but several users mention its complex interface and mobile app limitations.

For simple, visual task management, Monday.com is a strong choice. For detailed project tracking and reporting, Smartsheet may be the better fit.

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Smartsheet vs Monday: Alternatives to Consider

If neither Smartsheet nor Monday.com is the perfect fit, here are other project management tools that might suit your needs:

• ClickUp – A flexible all-in-one platform with task management, goal tracking, and automation, great for teams needing deep customization. See how it compares in our ClickUp vs Monday article.
• Trello – A simple Kanban-based tool that’s easy to use, making it ideal for small teams and personal task tracking. Learn more in our Trello vs Monday comparison.
• Asana – A structured project management tool with workflow automation, team collaboration, and progress tracking for growing businesses. Check out our Asana vs Monday breakdown.
• Wrike – A powerful enterprise-level platform with advanced reporting, workload management, and integrations, suited for large teams.
• Notion – A hybrid of note-taking and project management, offering a highly customizable workspace for teams and individuals.
• Airtable – A spreadsheet-database hybrid, perfect for teams managing structured data with the flexibility of a relational database.

Each of these alternatives offers unique strengths, whether you need simple task tracking, deep customization, or enterprise-level project management. Explore more Monday alternatives to find the best fit for your team.

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FAQ: Smartsheet vs Monday

❓ Is Smartsheet better than Monday?

Smartsheet is better for complex projects and structured data management, while Monday is easier for team collaboration and visual task tracking.

❓ Which is easier to use, Smartsheet or Monday?

Monday is more intuitive with a drag-and-drop interface, while Smartsheet has a steeper learning curve due to its spreadsheet-like structure.

❓ Does Smartsheet integrate with Monday.com?

No, Smartsheet and Monday do not have direct integration, but you can connect them using Zapier or other third-party automation tools.

❓ Which is cheaper, Smartsheet or Monday?

Monday’s starting plans are more affordable for small teams, while Smartsheet’s pricing is higher but includes advanced reporting and automation.

❓ What industries use Smartsheet vs Monday?

Smartsheet is popular in construction, IT, and enterprise project management, while Monday is widely used in marketing, HR, and sales teams.

❓ Does Smartsheet or Monday have better automation?

Smartsheet offers advanced workflow automation for complex projects, while Monday’s automation is easier to set up with pre-built templates.

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Final Verdict: Which One Should You Choose?

The choice between Smartsheet vs Monday depends on your team’s needs:

• Choose Monday.com if you need a user-friendly, visually intuitive tool for small to mid-sized teams focused on collaboration and workflow flexibility.
• Choose Smartsheet if you manage enterprise-level, data-heavy projects that require structured reporting, automation, and advanced project tracking.

If time tracking is a priority, Everhour integrates seamlessly with Monday.com, allowing teams to track hours, manage budgets, and improve productivity within their workflows.

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Still unsure? Try Smartsheet for free, start with Monday’s free trial, or boost your team’s efficiency with Everhour’s time tracking integration! Don’t forget that Monday also can be used as a customer relationship management tool – check out our article on Monday CRM!