Best Remote Work Management Software for 2025

Managing a remote team isn’t a trend anymore — it’s just how modern companies operate. But most teams are still stitching together spreadsheets, Slack pings, and browser tabs to stay productive. Some are still guessing where the hours go. Some are overloading their calendars with unnecessary syncs. And some are wasting time on bloated platforms just to get a clear view of what’s going on. Let’s fix that. This guide skips the fluff and gives you a real look at the best remote work management software and the best time tracking software in 2025 for:

• Time tracking
• Task planning
• Desk and space coordination
• Knowledge sharing
• Budget visibility
• Actual team transparency

All tools below are business-grade, no-BS, and built to help teams actually work better.

🧠 TL;DR — Best Remote Work Management Stack

🕒 Best Time Tracking for Remote Teams

Let’s start with the thing most remote teams either do badly or not at all: time tracking. Everhour‘s time tracker is built for one job: helping real teams track time without switching tabs or interrupting work.

💡 Why it works for remote teams:

• It plugs directly into Asana, ClickUp, Trello, Notion, and other tools your team is already using
• Tracks time by task, assignee, client, or project — in real time
• Gives managers visibility into hours worked, billables, and budgets
• Includes actual timesheets (with approvals) that don’t require chasing team members manually

• Generates reports that finance teams can actually use — by project, client, team, or department

✅ Best Task & Project Management for Remote Teams

You cannot do remote work well without clear task ownership. Period. Most teams we see either use:

• ClickUp – Fully customizable views, deep automation, docs, dashboards, and granular permissions
• Asana – Great for timeline views, dependency management, and goal-setting with visual clarity
• Trello – A lean Kanban tool for teams that need simplicity and flexibility, not complexity

❗ Why this matters:

1. Remote teams rely on clarity — who’s doing what, by when, and where things stand
2. These platforms offer async visibility, role-based access, and simple ways to assign and track work
3. All three integrate directly with Everhour to embed timers, budgets, and time estimates directly inside task views

🪑 Best Desk Management Software (for Hybrid + Remote Teams)

Yes, remote work includes hybrid. For teams who come in on Tuesdays or have rotating desk days, planning in-office time matters. You don’t want seven people fighting over three monitors and one meeting room. That’s where desk management tools come in:

• OfficeRnD – Built for coworking spaces but works for hybrid companies with hot desks
• Skedda – Affordable and intuitive desk/room booking system

Both tools let teams book desks, coordinate in-office days, and reduce friction over shared space.

📚 Best Remote Knowledge Management Software

Let’s be honest. If you don’t document things, your remote team is just spinning in Slack forever. You need a central source of truth:

• Notion – The most flexible all-in-one space for SOPs, project notes, onboarding flows, and internal docs
• Slite – Cleaner structure, good for fast-growing teams who need simple wikis with collaboration
• Confluence – If you’re using Jira or the Atlassian suite, this one clicks better

❗ Why this matters:

1. Answers should live somewhere accessible, not only in your team lead’s head
2. Onboarding takes less time when you don’t have to answer the same questions 12 times
3. Everyone knows where to look for context

💬 Best Communication Tools for Remote Teams

You know these names already — but how you use them matters more than the logo:

• Slack – Channels for every team, use threads properly, emojis to replace status meetings, bots to automate reminders
• Loom – Perfect for walkthroughs, asynchronous standups, and explainer videos without eating 30 minutes of Zoom time
• Zoom – Still the go-to for client calls and quick syncs — just don’t let it dominate your day

💡 Bonus: Free Task Management Software for Remote Work

On a budget?

• Trello Free Plan: Enough for small teams to operate with basic boards and checklists
• ClickUp Free: Includes unlimited tasks, some dashboards, and native docs
• Add Everhour Free Tier: You can still start tracking tasks without a full paid plan

❓ FAQs

1. What is the best software for managing remote teams?

ClickUp or Asana for work, Everhour for time tracking, Notion for docs, and Slack + Loom for async updates.

2. Is there a remote work management software that does it all?

No — and you shouldn’t want one. Your needs are better served by integrating best-in-class tools (especially those that already connect).

3. What’s the best free task management tool for remote teams?

Start with Trello or ClickUp’s free plan. Then pair with Everhour for visibility into hours and workload.

4. How can I track remote team time without becoming a micromanager?

Use Everhour to track time at the project/task level. Set expectations around estimates, view timesheets weekly, and focus on progress — not surveillance.

5. How do remote teams keep knowledge organized?

Notion, Slite, or Confluence — depending on your structure. Create standard templates, assign doc owners, and link docs directly to tasks.

🔎 Final Word

Remote work isn’t about more tools. It’s about using the best remote work systems together.

• Know what’s being worked on (ClickUp, Asana)
• Track what’s taking up time (Everhour)
• Communicate clearly and asynchronously (Slack, Loom)
• Organize your team’s brain (Notion)
• Keep your ops tight (Skedda, OfficeRnD)

If your remote team is growing, scattered, or still scrambling in meetings every day, your stack is broken.

Start with Everhour. Track time where work happens. Set budgets. Create reports. Bill clients. Plan your next hire based on actual hours, not gut feels. Remote work is permanent. Your operations should be too.

If you are managing a team of 5 or more and looking to boost efficiency, Everhour is the perfect workload management software to keep your team on track. With the best time tracking software for small business, you can easily estimate task durations, set clear budgets, and generate detailed reports inside Asana, Trello, Jira, or any other pm tool. It’s also one of the best expense trackers for businesses if you would like to track your expenses!