Free Time Card Calculator & Weekly Timesheet Template⁠ (Planning, Reporting, Payroll)

September 23, 2019

Our free toolkit

  • Use our free project weekly timesheet to track time spent on specific tasks or activities during the week. It also counts overtime and double overtime based on values entered for each day. Very useful for planning, reporting to clients, billing and payroll. Click here
Weekly timesheet template
  • Use our free time card calculator to fill in employee clock-in and clock-out time, breaks and time off. Calculator counts overtime (1.5х) and double overtime (2х) based on entered values. Furthermore, you can set an hourly rate and see total sum owed for hours worked. Click here.
Time card calculator

In both cases you can fill in the details quickly and print or download the timesheet as a PDF through the browser, or save it in CSV.

Why we built these tools?

At Everhour we are working on time tracking and project management app.

We noticed that many business owners and entrepreneurs who need to track time find a separate time tracking system really cumbersome. They don’t want to sign up, spend time on a complex data entry process, plus they obviously want to save on their monthly subscription…

At the same time, they are tired of the ordinary Excel and Word templates which require the appropriate software to be installed and where templates are constantly lost on the hard drive. These templates should be also corrected, when the inner layout is getting broken.

There are many online time card calculators on the market now. But, in most cases, they are partially broken, or no longer supported. They ask you to enter an email which results in a deluge of spam. They are full of annoying pop-ups, or intrusively insert their logo in the printed version of your timesheet.

As we are in this line of business, we decided to make something useful to a large number of users. Absolutely free and without hidden marketing tricks.

How time card calculator works

  • Start with choosing the reporting period by selecting the first day in the date picker.
  • Set the timesheet to show either only the working week or the whole week, including the weekend. Switch to bi-weekly if you submit timesheets once every two weeks.
  • Next, choose how to deduct break times from the total hours. It can be either a fixed amount of time for breaks or an exact interval, — lunch break, for example.
  • Add the data to the first line. Afterwards, you can use the Copy button to fill out the template with the values equal to the first day. This way you will save tons of your precious time.
  • Set an hourly rate and the currency to get the sum owed for hours worked. If you don’t need to see the overtime calculated and don’t want to include these details into a printed version – just leave these fields empty.
  • At the bottom of the counting block, enter the name and a footnote for any extra details. The placeholder can be used for the name and the signature of your supervisor, for example. Print out or download timesheet as a PDF through the browser, or save it in CSV.

How the project timesheet works

  • Fill out the task lines to define the type of work performed. For instance, they can be used for placing a task under the project, a project with the client name, a project with the commentary or any other details you need to mark down.
  • Type the time values for each field of the timesheet day by day. The ‘Add a row’ button adds an extra line to the existing list if you need to fill in more lines.
  • At the end of each line you can see the trash bin icon, which will remove the line from the timesheet.
  • Set an hourly rate and the currency to get the sum owed for hours worked. If you don’t need to see the overtime calculated and don’t want to include these details into a printed version – just leave the fields empty.
  • At the bottom of the counting block, enter the name and a footnote for any extra details. The footnote can be used to include a placeholder for the name and the signature of your supervisor, for example. You can easily print or download timesheet as a PDF through the browser, or save it in CSV.

Bonus: Free Google Spreadsheet template

If you prefer a Google Spreadsheet template, here is the link. Make a copy (the template itself isn’t editable) and that’s it.

Quick preview of our weekly timesheet template

Some reasons to use Google Spreadsheet instead of MS Word or PDF:

  • Documents can often get lost easily on the local drive; 
  • Downloadable templates are not always cross-platform compatible and they frequently require additional software to use;
  • When filling out a template in MS Word there is no way to use formulas, therefore you have to do all the calculations manually, which may lead to errors;
  • Also, using a downloadable template in MS Word or Pages on Mac, your layout may be broken that makes the timesheet unreadable;
  • Google Spreadsheet helps you avoid the above-mentioned issues, but of course, those are not the only benefits you’ll discover.