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10 Best Employee Scheduling Software for 2023

Maria Kharlantseva, December 6, 2022
10 best employee scheduling software for 2023

Whether you have a team of five or 500 employees, staying on top of their schedule in 2023 is essential to maximize not only their productivity but also make sure that no resources are wasted. And as you can imagine, manually keeping track of what every employee is up to gets progressively more difficult with each extra team member, but when you start using employee scheduling software, you don’t need to do any of that yourself.

In this review article, we will take a look at the best employee scheduling software for 2023 so you can pick the one that best works for you and your team. We’ll look at each staff schedule software and its main features, pricing plans, as well as the pros and cons of using each one. And in the end, we’ll put them all in a table for comparison so you can quickly make up your mind if you’re still unsure.

10 Best Employee Scheduling Software

If you search the web, you’ll find hundreds of employee scheduling tools. To save you time and effort going through dozens and dozens of options, below, we have reviewed 10 of our biggest favorites.

Everhour

10 best employee scheduling software for 2023

Everhour is one of the leading team scheduling software on the market today. Using Everhour, you can do everything from tracking time and monitoring employee productivity via the timesheet app to invoicing clients and a whole lot more. Below, we will go over some of Everohur’s main features and pricing options, before we get into the pros and cons of this market-leading team schedule software.

🌟 Main Features

While you can use Everhour as a stand-alone employee scheduling program, it’s much more than that. Through Everhour, you can assign tasks to any employee, set deadlines, and supply them with important details about each project they need to work on.

On top of that, employees can use the time clock app to track how much time it takes them to finish specific tasks, making employee time tracking, budgeting, and invoicing a whole lot easier, all of which can be done through Everhour.

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Everhour also boasts a fantastic set of reporting features that can help you analyze results from different angles. Using Everhour’s analytic functionalities, as a team leader, you will not only be able to make more informed decisions, but will also be able to save time, be more transparent, and produce accurate and professional reports for your clients.

Another awesome feature of Everhour is that the time tracker is highly integrative and works extremely well with a wide variety of other tools and software that you and your team may be using, such as Asana, Jira, Github, Todoist, Trello, ClickUp, Basecamp, Notion, and more.

As Everhour features a ton of fantastic features, the founders have also made sure that the learning curve is as easy as possible, thanks to the Help Center, and the many resources and blogs available for free, on the Everhour website.

💰 Pricing

To use Everhour, you need to pick one of the three pricing plans the work hours tracker offers. They include Free, Lite, and Team.

1️⃣ The Free plan is available forever and for up to 5 users. Using the free plan, you’ll be able to create as many projects as you want and time track/access reports without any limitations, amongst other great features.

2️⃣ If you want to make use of Everhour’s more advanced features, such as invoicing, budgeting, setting reminders, and more, then you can subscribe to Everhour’s Lite plan, which costs $6 per user per month, starting at 2 users.

3️⃣ And if you want to access all Everhour features and best-in-class integrations, you can do that by subscribing to the Team plan, which costs $10 per user per month, starting at 5 users.

With that said, if you plan on using Everhour for longer than a year, you can subscribe annually, which will bring down the cost of the Lite plan to $5 and the Team plan to $8.50.

✅ Pros:

  • Has a free plan
  • Paid plans are super affordable
  • Suitable for both small and large teams
  • Discount available for annual subscriptions
  • Can be used over the web, with an iOS device, or as a chrome extension
  • Can easily integrate with many market-leading applications and software

❌ Cons:

  • No offline functionality
  • Not suitable for solopreneurs and freelancers

ClickUp

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ClickUp is another market-leading staffing schedule software suitable for solopreneurs as well as small, medium, and large businesses. All-in-one project management tool, ClickUp is a highly functional and easy-to-navigate interface.

🌟 Main Features

One of ClickUp’s best features is the Everything View. This feature allows for a bird’s eye view of all tasks, allowing employees and team members to view all the tasks they need to do when they’re due and other relevant details all in one place.

At the core, ClickUp is a task-assigning software, making it a perfect choice for project managers who need to assign and keep track of each and every task necessary for the successful completion of a project.

As a result, the software is equipped with all the features such as being able to add deadlines, comments, attachments, images, and more. Besides that, ClickUp is also highly integrative with other tools, such as Everhour, Slack, Gmail, and more.

💰 Pricing

ClickUp has many flexible pricing plans available to pick from depending on the needs of your team. For example, they have a Free Forever plan that costs nothing and is great for personal use. For small to medium-sized businesses, there is the Unlimited plan, which costs $5 per member per month, and the Business Plan, which goes for $12 per member per month.

If you’re managing multiple teams, there is the Business Plus plan that costs $19 per user per month. As you could imagine, the more expensive of a plan you go for, the more features you can access, such as role creation, customized permissions, and custom exporting.

There is also an enterprise plan available, but that is reserved for large businesses. The enterprise plan is fully customized to the specific needs of the business. If this is the package you are considering, then you’ll need to reach out to ClickUp for a quote.

✅ Pros:

  • Free forever plan available
  • Great for businesses and teams of all sizes
  • Fantastic for scheduling tasks and setting deadlines
  • A wide variety of paid plans to pick from

❌ Cons:

  • Can’t create graphs with client data
  • The dashboards could be more intuitive

Monday.com

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Another largely underrated work scheduling software is Monday.com. Monday.com is a great tool for managing, scheduling, and organizing all the weekly tasks your team members need to accomplish during the coming week.

🌟 Main Features

Monday.com’s best feature is the “Monday Work Management” feature where you can create projects and tasks, and schedule them for your employees to do during the week. From there, you can also keep track of operations and how everyone in your team is getting on.

What we also really like about Monday.com is the ability to design the workspace however you like, either building it out on your own or using one of the many templates available.

💰 Pricing

To use Monday.com, you need to subscribe to one of their five plans: Individual, Basic, Standard, Pro, or Enterprise.

The Individual plan is free forever and is available for up to 2 seats. The Basic plan is £9 per month per seat. The Standard is £11 per month per seat. The Pro is £18 per month per seat, and for the Enterprise, you need to get in touch with the sales team to get a custom quote.

If you decide to pay annually, you can save 18% on your total cost. With that said, do note that you can’t just buy a specific number of seats. Instead, you need to choose a pre-defined team size, which includes: 3, 5, 10, 15, 20, and so on. You can preview all the different team sizes you can choose from on the monday.com website.

✅ Pros:

  • Easy to use
  • Highly customizable
  • A great weekly employee scheduler
  • Ideal for individuals as well as small and large businesses

❌ Cons:

  • Doesn’t have the most robust set of features

Homebase

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Homebase is one of the most feature-packed workforce scheduling software on this list. It is designed to serve not only as a work scheduler and time-tracking software but also for managing payroll, HR, and more. And since it’s also widely recognized and used in the business world, we decided to make it part of our list.

🌟 Main Features

Homebase is primarily a staff scheduler software. It’s called Homebase, as it serves as a launching point for projects on schedule. With the tool, you can easily schedule shifts and assign tasks while also tracking the employee payroll and using templates to optimize their schedule to get the most out of the team.

Another cool feature is that you can track employee availability. That way, you can easily contact available employees for unforeseen and unassigned tasks. On top of that, you can even use Homebase for communications, making it an all-in-one hub for all your employees. Check out our Homebase vs When I Work comparison to learn more.

💰 Pricing

Homebase has four different plans: Basic, Essentials, Plus, and All In One. The Basic plan is free forever, but can only be used in one location, regardless of the number of employees you have. As far as the paid plans are concerned, we’ll cover their costs below.

  • Essentials: $24.95 per month per location
  • Plus – $59.95 a month per location
  • All-in-One – $99.95 a month per location

Since this scheduling staff software is quite pricy, if you decide to subscribe to your plan annually, you can save 20%, which is quite a lot of money, especially if you go for the more expensive plans.

✅ Pros:

  • Comes with a variety of scheduling and time-tracking features
  • Great for HR and payroll management
  • Ideal for small and large businesses

❌ Cons:

  • It can get quite expensive very quickly

DeskTrack

10 best employee scheduling software for 2023

DeskTrack is a great employee schedule software for managers who want to keep a close eye on their employee’s performance regardless if they are in the office, work from home, or are based across the world.

🌟 Main Features

The main feature of DeskTrack is the ability for team leaders to monitor their employees in real-time. That way, if you suspect that someone might be slacking or not doing as much as they should be doing, you can quickly and easily check in on that and see for yourself.

On top of that, the employee doesn’t even have to be in the office for you to monitor them in real time. DeskTrack offers remote monitoring features which are great for teams that work from home or across the border.

Another great aspect of DeskTrack is how well the time-tracking functionality works in conjunction with workforce analytics. When enough data is recorded, you can access the workforce analytics and patterns that your workforce is creating, allowing you to make the necessary adjustments for better efficiency.

💰 Pricing

Though you can’t use DeskTrack for free, the software’s premium plans are amongst the most affordable on this list. There are three plans for you to pick from: DeskLite, Stealth, and Tagger.

  • DeskLite: $2.99 per user per month
  • Stealth: $6.99 per user per month
  • Tagger: $7:99 per user per month

✅ Pros:

  • Great employee monitoring features
  • Can be used for remote teams
  • Simple and easy to use
  • Very affordable

❌ Cons:

  • Some managers complain that the reports lack detail

Clockshark

10 best employee scheduling software for 2023

ClockShark is specifically tailored to a field-based workforce. Not many employee scheduling apps pay attention to this kind of work setup, which makes ClockShark a unique option. If you’re looking for a fast, efficient, and easy-to-use tool for employee scheduling, this is a great pick.

🌟 Main Features

When using ClockShark, you gain access to a ton of different features, ranging from individual employee time tracking and crew management to job management and the financial side of the business such as taxes, payroll, and more.

And to ensure transparency, the employee can also view their tasks and tracked hours. That way, they keep track of their payroll stats and know exactly how many hours they worked within a certain time period.

💰 Pricing

There are two ClockShark plans. These are the Standard and Pro plans, which cost $8 or $15 a month, respectively. However, keep in mind that you will also have to pay $7 per month per user for the Standard plan and $9 per month per user for the Pro plan. While this is a bit pricey, it’s understandable considering all the benefits you will get using this work schedule software.

✅ Pros:

  • Allows employees to track their tasks and hours
  • Offers great value for the money
  • No steep learning curve
  • Ideal for field employees

❌ Cons:

  • No way to track the phone usage of employees while working

Wrike

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Wrike is one of the most powerful employee scheduling platforms on the market. Team leaders, managers, and project managers can plan projects, track deadlines, assign work, and stay on top of employee schedules easily.

🌟 Main Features

Wrike’s main feature is its ability to make a manager’s or a team leader’s life a lot easier. Using Wrike, you’ll be able to:

  • Plan projects and set deadlines
  • Take control of billable hours and increase client satisfaction
  • Manage and automate your staff’s workflow
  • View team workloads and reallocate tasks to avoid burnout
  • And a whole lot more

💰 Pricing

Wrike has 5 different plans for you to pick from, each providing more features and functionalities as the cost increases. They include

  • Free: $0 per month for teams just getting started
  • Team: $9.80 per user per month
  • Business: $24.80 per user per month
  • Enterprise: Contact the sales team for a quote
  • Pinnacle: Contact the sales team for a quote

✅ Pros:

  • One of the most powerful scheduling software available
  • Can create custom workflows for each employee
  • Fantastic at managing employee workloads to avoid burning out
  • Relatively easy to use

❌ Cons:

  • One of the pricier options
  • You don’t get access to many features with the cheaper plans

Connecteam

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Used by over 36,000 different companies worldwide, Connecteam is one of the most widely used employee scheduling software today. Thanks to its simple and easy-to-use interface and a great number of features, you can start managing your team without having to go through a steep learning curve.

🌟 Main Features

When using Connecteam, you’ll find it straightforward. It has a basic drag-and-drop interface that allows you to add and modify employee schedules very easily. You can even use the app for creating off-hours and breaks for employees, so everyone follows an exact schedule.

There are various pre-made templates available on Connecteam. That way, it’s much easier for you to build schedules for entire teams rather than making a schedule for each employee. On top of that, this is one of the more affordable options available, which is what makes it a very popular choice.

💰 Pricing

Connecteam has four different pricing plans: Small Business, Basic, Advanced, and Expert. And for each one, you can expect to pay:

  • Small Business: $0 forever for up to 10 users
  • Basic: $35 per month for up to 30 users. Then, $0.6 for every extra user
  • Advanced: $59 per month for up to 30 users. Then, $1.8 for every extra user
  • Expert: $119 per month for up to 30 users. Then, $3.6 for every additional user

If you pay annually, you can save 18% on the total cost of your plan. Each paid plan also enjoys a 14-day free trial, with no credit card needed.

✅ Pros:

  • Free for small businesses
  • Fairly affordable per user
  • One of the most widely used scheduling tools on the market
  • Can create schedules at scale
  • Up to 30 free users with any plan

❌ Cons:

  • Free plan features are not clear

Deputy

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Deputy offers just about everything you need to schedule employees and increase their productivity without having to manually keep track of every detail. It’s also super cheap, so if you’re on a budget, definitely keep it in mind, but more on that later.

🌟 Main Features

The main feature of Deputy is how easy it is for team leaders and managers to keep on top of their employee’s schedules. Using Deputy, you can schedule your team in minutes, saving you hours every month and dramatically reducing labor costs.

What we particularly like about Deputy is that its time-tracking feature is also quite good. You can accurately capture and keep track of every employee via the timesheet app and automate complex pay calculations.

Some other features of the software include

  • Access to labor compliance tools
  • A variety of integrations

💰 Pricing

Deputy’s pricing plans are very strategically made, so you can keep the cost down by not subscribing to any feature the tool offers if you’re not going to use it.

For instance, if you’re only looking for an employee scheduling system, you can expect to pay £2.50 per user per month. If you’re only looking for a time and attendance tracker, then you can expect to pay £2.50 per user per month.

And if you’re looking to make use of both, you can pay £3.50 per user per month and that will grant you access to all features from both the previously mentioned plans.

If you have a company with over 250 staff members and require custom configurations, then you can reach out to Deputy’s sales team for a quote based on your exact needs.

✅ Pros:

  • Great for small, medium, and large teams
  • Fairly easy to use
  • Very affordable
  • Enterprise plans available

❌ Cons:

  • The Android app isn’t as good as it can be

Paycor

10 best employee scheduling software for 2023

If you’re looking for something more than employee scheduling software, then you should consider Paycor. This tool is extremely versatile, offering functionalities ranging from improving your employee experience at work to talent management and even HR & payroll.

🌟 Main Features

Paycor has a ton of fantastic features, and if we were to review them all, we would be here all day. So below, we’ll bullet-point all of the Paycor features we think you should know about.

  • HR, Payroll, and tax management
  • Employee time and attendance tracking
  • Talent management and labor distribution
  • Employee onboarding
  • 401K management
  • Basic Wage Garnishments
  • Compensation planning

💰 Pricing

Paycor isn’t the cheapest scheduling software from the lot. Besides, the software only has two different pricing plans available, and those are only for companies with under 50 employees.

If that’s the case with you, the most affordable plan is the Core plan, which will cost you $199 per month plus $8 per employee per month, and that will grant you access to 90% of the features Paycor has.

If you want to take advantage of features such as compensation planning, talent management, and advanced analytics, then you can expect to pay $199 per month plus $14 per employee per month. Do note that with both plans, you will get three months free.

And if you have a company with over 50 employees, and want to use Paycor, then you need to contact Paycor’s sales team for a custom quote.

✅ Pros

  • Great time and attendance tracking features
  • Decent value for the money
  • HR and payroll management

❌ Cons:

  • Very expensive
  • Steep learning curve

Using an Employee Schedule App Free

If you don’t have any money to spend on an employee scheduling program, then check out these five free work scheduler software.

If we take a look at the program for scheduling employees called Everhour, though it has affordable paid plans, it also offers a free forever plan. Using Everhour’s free plan, users will still have access to some of the software’s basic employee scheduling tools.

This staff scheduling software tools include but are not limited to the creation of unlimited projects, time tracking, and reporting. You will also be able to use the free version of Everhour over the web, via its browser extensions, or iOS app.

Employee Scheduling Software: TL;DR Comparison Table

Free Plan Value for Money Learning Curve Set Up Difficulty Capterra Rating
Everhour Yes Very Good Minimal Easy 4.7
ClickUp Yes Very Good Extensive Average 4.7
Monday.com Yes Very Good Average Easy 4.6
Homebase Yes Average Average Easy 4.6
DeskTrack No Very Good Minimal Easy 4.2
ClockShark No Average Minimal Average 4.7
Wrike Yes Very Good Average Average 4.3
Connecteam Yes Very Good Average Easy 4.8
Deputy No Average Minimal  Average 4.6
Paycor No Average Extensive Average 4.4

Employee Scheduling Software: Conclusion

Using shift schedule software is essential for every modern-day business. Using a great scheduling software such as Everhour allows you to not only stay on top of all of your employees without micromanaging but also gives you access to a bird’s eye view of the progress your team is making.

And now that we’ve covered all the best software for how to schedule your shifts you should consider for 2023, all you need to do is decide on the one that best works for you and your team. In our opinion, Everhour stands out the most among them all.

It’s not only cheap, but it can do everything you need it to do without spending a ton of time and resources setting it up or learning how to use it.

Maria Kharlantseva

Maria is a proud content guardian with experience working for international teams and projects of different complexities. Maria has a passion for fantasy novels, music, black-and-white films, and nitpicking (because there is always room for improvement!).