Airtable vs Monday: Which Tool Will Streamline Your Workflow?

Looking for the best project management software in 2025? Comparing Airtable vs Monday is a great place to start! Both platforms help teams organize tasks, track projects, and collaborate effectively—but they serve different needs. Airtable combines the flexibility of a spreadsheet with database-like functionality, making it perfect for data-heavy workflows. Meanwhile, Monday can be used for project management as it offers a highly visual, intuitive interface that simplifies task management for teams of all sizes.

In this guide, we’ll break down the features, pricing, and best use cases to help you decide which tool is the best fit for your team.

What Is Airtable?

Airtable is a hybrid project management tool that combines the familiarity of a spreadsheet with the power of a database. It’s designed for teams that need structured data organization, offering customizable tables, advanced filtering, and relational database capabilities.

🌟 Airtable key features

• Flexible databases – Easily create and customize tables to store structured data.
• Powerful filtering & sorting – Organize and analyze data with advanced filtering and sorting options.
• Automations – Streamline workflows with built-in automation tools.
• Collaboration tools – Share data, assign tasks, and track updates in real time.
• Integration capabilities – Connect Airtable with apps like Slack, Google Drive, and Zapier.

🔧 Airtable use cases

• Content planning – Organize editorial calendars and track publishing schedules.
• Project management – Manage tasks, deadlines, and team responsibilities.
• CRM & sales tracking – Store and analyze customer data efficiently.
• Inventory management – Keep track of stock levels and supplier details.

Airtable is ideal for teams that need highly customizable data organization and powerful workflow automation while maintaining an easy-to-use interface.

---

---

What Is Monday.com?

Monday.com is a modern, visual project management platform designed for teams that need an intuitive, drag-and-drop interface to streamline workflows. It provides a highly customizable workspace, making it popular across various industries, including marketing, HR, sales, and software development.

🌟 Monday key features

• Visual dashboards – Track progress with customizable charts and reports.
• Drag-and-drop interface – Easily move tasks, update statuses, and manage workflows.
• Team collaboration – Assign tasks, leave comments, and share files in one place.
• Automation tools – Reduce manual work with automated task assignments and notifications.
• Third-party Monday integrations – Connect with Slack, Google Workspace, Microsoft Teams, and Everhour (check out our Monday time tracking integration) for automation, Monday time tracking, more marketing features, and more.

🔧 Monday use cases

• Marketing campaign tracking – Plan and execute multi-channel campaigns with clear timelines.
• HR & recruitment – Manage hiring pipelines, onboarding tasks, and employee records.
• Sales pipeline management – Track leads, monitor deal progress, and improve sales workflows.
• Software development – Organize sprint planning, bug tracking, and product roadmaps.

Monday.com is a great choice for teams looking for a visually driven, collaborative, and easy-to-use project management solution.

---

Airtable vs Monday: Quick Comparison Table

Feature	Airtable	Monday
Best for	Flexible database management, complex workflows	Simple, visual task and project management
Interface	Spreadsheet-based, database-like	Drag-and-drop, Kanban boards
Automation	Powerful no-code automation for data handling	Easy-to-set-up automation recipes
Integrations	Zapier, Slack, Google Sheets, API connections	Slack, Google Drive, Trello, Jira

---

Airtable vs Monday: Features Breakdown

• Database vs task management: Airtable is structured as a relational database, while Monday is more visual and intuitive for task management.
• Collaboration: Monday excels in team-based task tracking, while Airtable is better for organizing large datasets.
• Customization: Airtable allows deep customization of data structures, whereas Monday provides flexible workflow templates.
• Automation: Airtable offers advanced no-code automation for complex data handling, while Monday has user-friendly automation recipes.
• Integrations: Airtable supports extensive integrations via API and Zapier (including for Airtable time tracking), while Monday offers native integrations with tools like Slack, Google Drive, and Trello.
• User interface: Monday’s drag-and-drop system makes project tracking simple, while Airtable’s spreadsheet-like interface is ideal for database management.

This keeps the key comparisons easy to scan and structured for readability. Let me know if you need adjustments!

---

Airtable vs Monday: Pricing & Plans

💰 Pricing comparison

Plan	Airtable	Monday
Free	For individuals or small teams	Up to 2 seats, includes 3 boards & basic features
Basic	$20 per seat/month (annually) $24 billed monthly	$9 per seat/month (annually) $90 total/month
Standard	$45 per seat/month (annually) $54 billed monthly	$12 per seat/month (annually) $120 total/month
Pro	—	$19 per seat/month (annually) $190 total/month
Enterprise	Custom pricing	Custom pricing

❓ Which is more cost-effective?

• Airtable is more expensive, offering powerful database tools, automation, and app-building capabilities.
• Monday.com offers a lower starting price, making it a better choice for small teams needing simple task and project management.
• For large organizations, both platforms provide enterprise solutions, but Airtable’s pricing is fully custom, while Monday has a clearer structure.

---

Airtable vs Monday: Ease of Use & Interface

When it comes to usability, Monday.com is generally ranked higher for its intuitive, visual interface, while Airtable is preferred by users who need advanced data organization.

😊 Ease of use

• Monday.com: Users praise its drag-and-drop functionality, simple navigation, and ready-to-use templates, making it easier for beginners.
• Airtable: While powerful, Airtable has a steeper learning curve due to its database-like structure and customization options. Some users report needing extra time to set up workflows.

💻 Interface comparison

• Monday.com: Modern, visual, and easy to navigate. Supports Kanban, timeline, and calendar views for quick task management.
• Airtable: Spreadsheet-based with database functionalities. Provides grid, form, and gallery views, making it ideal for organizing large datasets.

If you want a user-friendly, visual platform, Monday is the better choice. If you need advanced data handling, Airtable offers more flexibility.

---

Airtable vs Monday: Customization & Automation

Customization and automation are key factors in choosing the right tool. Airtable offers advanced database customization, while Monday.com focuses on simple task automation.

🚀 Customization

• Airtable: Highly customizable with relational databases, custom fields, and multiple data views. Users can create tailored workflows that fit specific business needs.
• Monday.com: Customizable project boards with pre-built templates and drag-and-drop functionality but lacks the deep database structuring Airtable provides.

🔁 Automation

• Airtable: Offers powerful, no-code automation for data handling, with triggers like record updates, approvals, and scheduled tasks. Can integrate with third-party automation tools.
• Monday.com: Features simple automation recipes for task assignments, status updates, and notifications. Easier to set up but less flexible than Airtable’s automation.

If you need advanced database customization with complex automation, Airtable is the better choice. If you prefer straightforward task automation, Monday.com is more user-friendly.

---

Airtable vs Monday: Integrations & Compatibility

Both Airtable and Monday.com offer a range of integrations to extend functionality and connect with other tools. Below is a comparison of their most popular integrations:

⚙️ Airtable integrations

• Zapier: Automate workflows with thousands of apps.
• Slack: Sync Airtable records with Slack for real-time collaboration.
• Google Sheets: Sync data between Airtable and Google Sheets for enhanced reporting.
• Jira: Connect Airtable to Jira for seamless project management across platforms.
• Everhour: A powerful Airtable time tracking integration that tracks time right inside Airtable.
• Microsoft Teams: Keep teams updated and collaborate through Airtable in Teams.
• API Connections: Airtable allows custom integrations via its API for greater flexibility.

⚙️ Monday.com integrations

• Slack: Get notifications and manage tasks directly from Slack.
• Google Drive: Integrate Google Drive for file sharing and storage.
• Trello: Sync tasks and projects with Trello boards.
• Jira: Seamlessly transfer data between Monday and Jira for agile project management.
• Zoom: Schedule and manage Zoom meetings directly from Monday.
• Zapier: Automate workflows between Monday and other popular apps.

Both tools offer strong integration capabilities, but Airtable stands out with its custom API connections, while Monday.com offers more pre-built integrations for task and project management tools.

---

---

Airtable vs Monday: Reporting & Analytics

When it comes to reporting and analytics, Airtable and Monday.com offer robust tools, but they serve slightly different needs. Here’s a comparison of their capabilities:

📃 Airtable reporting & analytics

• Custom views: Airtable allows users to create custom views such as grid, calendar, and Kanban boards, making it easier to organize and report on data.
• Blocks (Apps): Airtable offers a variety of “Blocks” (now called Apps) for advanced reporting. These include chart, map, and pivot table blocks that allow users to visualize data in unique ways.
• Filtering & sorting: Airtable’s strong filtering and sorting capabilities allow users to manipulate data for detailed reporting, making it ideal for database-driven analysis.
• Limited built-in dashboards: While Airtable offers good visualization tools, it lacks comprehensive built-in dashboards compared to Monday.com.

📃 Monday.com reporting & analytics

• Dashboard views: Monday.com provides customizable dashboards that pull data from multiple boards to give a holistic view of project status, timelines, and team performance.
• Visualization tools: Monday.com features a wide range of chart views, including Gantt charts, Kanban boards, and timelines for tracking progress. It also allows for visual data display using pie charts, line graphs, and bar charts.
• Advanced reporting: With the Pro and Enterprise plans, Monday.com provides reporting capabilities such as time tracking (via a Monday time tracking widget), workload views, and project status summaries, allowing for detailed analytics.
• Automated reporting: Monday.com allows users to automate report generation and share them with stakeholders via email or other integrations.

Airtable excels in data manipulation and offers flexible reporting for database-driven tasks, while Monday.com stands out with its user-friendly dashboards and advanced project-oriented reporting. Monday is better suited for teams looking for comprehensive visual analytics, while Airtable works best for data-heavy reporting.

---

Who Should Use Airtable vs Monday?

🔵 Choose Airtable if you:

• Need a flexible database for data-heavy projects.
• Work with structured data and require advanced sorting, filtering, and relational data.
• Are managing large datasets and require complex workflows with a high degree of customization.

🔴 Choose Monday if you:

• Want a simple, intuitive project management tool.
• Prioritize visual task tracking (Kanban, Gantt charts).
• Need an easy-to-use interface with drag-and-drop features for managing projects, tasks, and team collaboration.

Airtable is ideal for those needing advanced database functionality and flexibility, while Monday is best for teams looking for a straightforward, visual project management experience.

---

Airtable vs Monday: Pros & Cons

Feature	Airtable	Monday
Best For	Data-heavy workflows 🗂️	Visual, intuitive task management 📊
Learning Curve	Moderate 📚	Easy 🌱
Customization	High 🔧	Moderate 🔨
Pricing	Affordable 💵	Budget-friendly 💰

---

Airtable vs Monday: User Reviews & Ratings

Both Airtable and Monday.com have strong user ratings across review platforms. Airtable holds a 4.6/5 rating on G2 and 4.7/5 on Capterra, while Monday.com scores 4.7/5 on G2 and 4.6/5 on Capterra.

💭 Airtable user reviews

Tom C. (Executive Director, Small Business) shared his experience with Airtable, emphasizing its customizable nature as its biggest advantage. His team worked with a specialist to tailor Airtable to their unique scheduling and management needs, and he found it highly adaptable and feature-rich. He noted that while the platform had a learning curve, working with an expert helped them set it up quickly, making the investment worthwhile.

Greg P. (Vice President of Product, Small Business) praised Airtable for combining the familiarity of a spreadsheet with the power of a database. He found its drag-and-drop interface intuitive and valued the ability to organize data using different views like grid, calendar, and Kanban. However, he mentioned that power users might find it limiting when dealing with more complex workflows. He expressed a desire for greater control over database customization to better fit technical needs.

💭 Monday.com user reviews

Milan G. (DevOps Intern, Small Business) described Monday.com as providing smooth project management, with its detailed task breakdowns and interactive UI making work easier. He appreciated how well the platform supports SCRUM workflows but mentioned occasional downtime issues, which he found frustrating when working on time-sensitive tasks.

Evert P. (Coordinator of Structure and Compensation, Enterprise) highlighted Monday’s customization capabilities and intuitive interface as key benefits. He noted that the tool allows for tailored workflow automation and integrations without requiring programming knowledge. However, he found the user package structure rigid, which could make it costly for smaller teams. Additionally, he mentioned that the default notification settings felt excessive, requiring manual adjustments to avoid distractions.

---

Airtable vs Monday: Alternatives to Consider

If neither Airtable nor Monday.com fully meets your needs, there are several other Airtable and Monday alternatives to explore:

• ClickUp – A highly customizable all-in-one platform offering task management, docs, goals, and automation. To learn more about how ClickUp compares to Monday – read our ClickUp vs Monday comparison.
• Trello – A Kanban-based tool known for its simplicity, visual task tracking, and team collaboration.
• Asana – Ideal for structured project management, workflow automation, and team coordination (here we compare Asana vs Monday in more detail)
• Notion – Best for documentation, note-taking, and knowledge management with some project tracking features (check out our breakdown of Notion vs Monday)
• Smartsheet – A spreadsheet-style project management tool with advanced reporting and automation.
• Wrike – A robust tool for larger teams needing customizable workflows, time tracking, and analytics.
• Jira – Designed for software development teams, offering Agile project management and issue tracking.
• Basecamp – A straightforward project management and communication tool for remote teams.

Each of these alternatives has unique strengths, making them worth considering based on your specific workflow and team requirements.

---

FAQ: Airtable vs Monday

❓ Which is better for project management, Airtable or Monday?

Monday.com is better for project management with its visual task tracking, automation, and team collaboration tools.

❓ Is Airtable or Monday easier to use?

Monday.com is easier to use with a drag-and-drop interface, while Airtable has a learning curve due to its database structure.

❓ Does Airtable integrate with Monday?

Yes, Airtable integrates with Monday through Zapier.

❓ Which is more affordable, Airtable or Monday?

Airtable offers flexible pricing for data-heavy workflows, while Monday provides cost-effective plans for team collaboration.

❓ Can Airtable or Monday be used as a CRM?

Yes, both can be used as CRM but Monday CRM has more built-in CRM templates and automation options.

❓ Which has better automation, Airtable or Monday?

Airtable offers advanced no-code automation for databases, while Monday’s automation is simpler for managing tasks and workflows.

❓ Which has better automation, Airtable or Monday?

Airtable excels in no-code automation for databases, while Monday offers simple automation for task and workflow management.

---

Final Verdict: Which One Should You Choose?

💡 Monday is best for small and medium teams that need an intuitive, visual project management tool to collaborate effectively.

💡 Airtable is best for database management and structured data workflows, offering advanced features for data organization and customization.

---

---

If time tracking is a crucial feature for your team, consider Everhour, which integrates well with both Airtable and Monday for seamless time tracking and project management.