Airtable vs Trello: Which Project Management Tool Is Right for You in 2025?

Choosing between Airtable vs Trello can be challenging. While both offer visual, flexible workspaces, they serve different needs. Whether you’re after a spreadsheet-style database or a simple Kanban board, this comparison will help you choose the right fit for your workflow in 2025.

📊 Airtable vs Trello at a Glance

🧠 What Is Airtable?

Airtable blends the simplicity of a spreadsheet with the power of a database. It’s ideal for complex projects requiring structured data, multiple views, and no-code automation. You can build CRM systems, editorial calendars, or internal tools using Airtable Interfaces.

Best use cases

• Editorial content planning
• Product roadmapping
• Resource and asset management
• Building internal apps (with Airtable Interfaces or Airtable Cobuilder)

🧩 What Is Trello?

Trello is a Kanban-style task management tool designed for simplicity. It uses boards, lists, and cards to organize tasks visually. It’s perfect for lightweight project workflows, personal to-dos, or collaborative team task tracking—especially when enhanced with a Trello time tracking integration.

Best use cases

• Content calendars
• Sprint planning for dev teams
• Team to-do lists
• Client project tracking

⚙️ Key Feature Comparison

Project views

Airtable offers 7+ views like:

• Grid (spreadsheet-style)
• Gantt (paid plan)
• Timeline
• Calendar
• Kanban
• Gallery

Trello primarily supports:

• Kanban (core)
• Calendar & Timeline (in Premium)

➡️ Airtable wins for view variety and customization.

Automation & integrations

Both tools offer native and Zapier integrations.

Airtable:

• 35+ native integrations (e.g., Everhour’s Airtable time tracking integration, Salesforce, Slack)
• Advanced automations (triggers + scripts)
• No-code app builder
• Airtable + Zapier = automation powerhouse

Trello:

• Butler automation with UI-based rule builder
• 200+ integrations (including Everhour for Trello time tracking)
• Trello Power-Ups expand functionality (e.g., Jira, Gantt)

➡️ Trello is simpler to use; Airtable is more flexible and advanced.

💸 Pricing Breakdown

➡️ Trello is significantly cheaper. Airtable’s pricing reflects its robust data and app-building capabilities.

🔍 Use Case Verdicts

🏁 Airtable vs Trello: Final Recommendation

Choose Trello if:

• You need a simple, intuitive Kanban tool
• Your team is small and wants to hit the ground running
• Budget is a key concern

Choose Airtable if:

• You manage complex workflows with lots of data
• You want multiple project views and database logic
• You’re building custom internal tools or dashboards

Whichever tool you choose—Airtable for its powerful databases or Trello for its visual simplicity—both can be even more effective when paired with the right integrations. If tracking time is part of your workflow, Everhour’s time tracker works seamlessly with both platforms (for example, for Airtable time tracking). You can monitor time spent on tasks, keep projects on budget, and get real-time insights without switching tabs. Give Everhour a try and make your workday more organized.

Learn more about Trello in our breakdown of Trello vs Evernote!