Do Time Management Apps Disrupt Work Culture or Take It to the Next Level?
Most people are annoyed when something habitual for them has to change. It concerns many areas of life, including corporate culture. Whether it’s a new brand or coffee, new dress code or new approach to work, it is likely that you will face some rejection. But you know that some changes are inevitable, and some are just good for your business.
This is very true when it comes to time management apps. Knowing the reasons why your employees might be annoyed and ways to avoid this annoyance might be of great help. Being able to prevent disruption can help you reach goals connected with productivity analysis and optimization.
Why time management apps might disrupt work culture
The most obvious reason might be that workers see it as a lack of trust. Yesterday they could feel free to research movies and vacation spots, today their activities are being tracked and followed. Even if it’s a task tracker with no access to screen, perception is king here. It is one of the most popular arguments against any time tracking apps.
Another concern is that tracking is often seen as extra workload. Now you can’t just do your work and go home. You need to report what exactly has been done, how much time it has taken and other details as requested by the software at hand. Normally, it takes next to no time at all, but in the beginning some workers complain a lot. Publicly or privately, complain they do.
Also, workers might see it as a pointless innovation just because the management has nothing more useful to do. Especially, if they’ve been with the company for a while, and their work was always accepted well. They might have a question – what happened to the company that now it requires extra tools? There is a stereotype that business start implementing innovations at the edge of falling apart when typical approaches decline and stop being fruitful enough.
How to avoid the disruption
No matter how hard you try to avoid it completely, there are no 100% receipts to do it. As we mentioned in the beginning, anything new provokes some disturbance of the habitual processes. Throughout the history of humankind, there were always those who were against innovations. It’s fine, and there is no need to worry about it too much.
What you need to worry about is making sure that minor disruption doesn’t form long-term negative attitude towards the innovations you implement. Controlling and adjusting the flow of public opinion is easier at the earliest stages. This way you can use slight disruption for your own benefit.
Though by no means do any steps secretly, like installing tracking software on the computers. Even if you just want to sneak a peek at what workers do when they think nobody’s watching. If there is such a temptation, evaluate the trust level you have towards your employees. Having a need of spying might mean that it’s time to have a serious conversation with human resources department.
Steps helping you decrease disruption and take work culture to the next level
As we discussed above, let the disruption of work culture happen. It might freshen up the atmosphere and increase the level of involvement. Use it to motivate and inspire, but do it as a series of controlled steps towards taking work culture to the new level.
1. Arrange a meeting with everybody
Manager has to find time to gather everybody and share the plan way in advance of its actual implementation. It should better be “we are considering” instead of “we have decided”. Let the employees voice their concerns should anybody be willing to speak publicly. However, don’t expect many of them to actually speak up.
2. Prepare good explanation of reasons
For most people, it’s essential to see the reasoning behind any innovation. If things work fine just as they are, why bother changing them? There should be a solid reason for introducing a time management app into the life of the company. Good thing is that there are many good reasons described already. You just need to build your case and make it persuasive enough for the employees to be impressed by potential benefits.
3. Be consistent in what you say and do
If you said that the data obtained from the tracking time by tasks will be used for analysis and optimization of work, stick to it. Bring it up on meetings, perform show examples of the data analysis followed by advices on optimization. Nothing works better than seeing great results. In a short run, you can even introduce bonuses for the effective usage of new software.
Summing up, time management apps might disrupt the work culture, but at the same time they are likely to take it to the next level. Meaning that upon understanding the benefits of such software, your employees are likely to put it to good use. Your task as a manager is to perform the right introduction and make it flow.
Why people choose Everhour
Teams of different sizes and industries choose Everhour to track time and expenses, properly bill their clients and better understand how long specific jobs took for future quotes and estimates for a reason. But don’t just take our word for it. Here’s what some real people say (taken from Capterra, G2Crowd and TrustRadius):
“We are using Everhour as a core business software, because our business is to sell our time. When you use such software, what you care the most is speed, flexibility, ability to integrate with all major project management software. And Everhour is exactly that kind of software” – Ivan M., Owner, 1-10 employees
“The most important gain from using Everhour is that we can track our tasks in real time without having to leave the browser. The Chrome add-on helps us initiate the time for a specific task. If we are already on Asana a simple click does the job” – Dimitris R., Partner, 11-50 employees
“Everhour helps me manage/plan my weekly activities a lot more effectively, since I know how much time I have to work on things each day, and can quickly update estimated times to reallocate tasks as needed”. – Dan S., Team Lead, 501-1000 employees
“Everhour’s integration with Asana is wonderful for a remote team. We track all activities in Asana, but before Everhour I often wondered how long it was taking to do a task, now I know exactly. I can see who is working right now and a summary each day” – Doug H., Principal Laboratory Informatics Scientist, 11-50 employees
“With Everhour, time reporting and project follow-up is so much easier and faster. We have total visibility of the estimated time and reported time. One plus feature that would be great to have would be a gantt view that would receive the information of the estimated times and calculate the available time for the resources depending on their allocated tasks/time” – João V., Head of Digital Communication & Lead Motion Designer, 11-50 employees
“Everhour has already paid for itself for the year by helping me track time I was missing in client projects. It is easy to use, has friendly customer service people and the reports make it easy to invoice clients and track projects” – Jenifer D., Owner
“We are a 15 people team working remotely from different cities of Latin America and Europe, and time tracking for each client, project and task has been always a major issue. We’ve been using Everhour for the past year or so, and it has become an essential tool for our team. Is not just that gives us the ability to track how much time we have dedicated to a project, but also to estimate how much time a particular task will need in order to be completed next time and by who. Easily create sand save reports with just a few clicks” – Daniel Y., Creative Director, 11-50 employees
“Love Everhour’s integration with Asana. It allows my team to record time against the tasks so that I can review their effort – all within Asana. Reporting and monitoring is in Everhour itself. My contractors support their invoices with reports from Everhour” – Trevor K., CEO / CTO, 1-10 employees
“We looked at a lot of software to integrate with Asana and Xero to track our project time and Everhour one was the only one that ticked all the boxes. The feature set is great at achieving what we need and helping us better understand how we spend time on projects. It works seamlessly with our other apps! The support is also really responsive, answering any questions we’ve had and taking our recommendations into account on product updates” – Kim H., Creative Director, 1-10 employees
“Everhour is bar-none the best software for time tracking I’ve used. I needed to capture our team’s hours in Asana, but didn’t want to slow them down too much. Everhour makes it easy to start time tracking in a task, your browser or in their app. It feels native to asana. It’s a well-built app too. The user interface is simple yet smart. It works like you expect it too. And it seems like every time I go to their online app there is some small, smart, new functionality. Lastly, the support has been spot on and responsive. So there you go. I don’t often write reviews but felt these folks deserved one” – Steve C., CD, 501-1000 employees
Interested to see if it works for your business? Everhour comes with a Free Trial for 14 days with all the features unlocked. Give it a try today!