The Best Healthcare Scheduling Software Systems for 2025
Recently, healthcare scheduling software systems have become crucial solutions. We explore the critical role of scheduling programs for medical offices. Hospital staffing software meets specific needs, including integrating free employee shift scheduling apps.
The right scheduling software for healthcare impacts patient outcomes, staff satisfaction, and performance. Discover healthcare staff scheduling software suited to your distinct requirements.
Key Criteria for Choosing the Best Healthcare Employee Scheduling Software
📜 Compliance: Ensure the staff scheduling software healthcare complies with healthcare regulations.
🛠️ Customization: Look for healthcare employee scheduling software with customizable features.
🔄 Shift management: Use healthcare staffing software that efficiently manages scheduling.
🎓 Staff credentialing: Verify staff credentials and certifications to ensure compliance with laws.
⚖️ Patient load balancing: Optimize staffing levels based on patient census, acuity, and workload.
📢 Communication tools: Use medical staff scheduling software that helps communication between staff members.
🔄 Integration capabilities: Seek out scheduling software for medical practice compatible with existing tools.
📊 Analytics: Look for physician scheduling programs that generate reports on key metrics.
📈 Scalability: Choose hospital staff scheduling software that can scale with your growth.
Note: We don’t accept paid entries to maintain objectivity and provide unbiased recommendations.
Healthcare Scheduling Software Systems: Comparison Table
| Software | Pricing | Free Trial | Key Features |
| Shifts by Everhour | Free | Yes | Mobile clock-in/clock-out, Flexible scheduling, Kiosk feature, Availability management, Attendance and payroll features |
| Connecteam | Starts at $29/user/month | N/A | Communication hub, Task and project management, Mobile workforce management, Training and knowledge base |
| Sling | Free Plan: $0 Premium Plan: $1.25/user/month Business Plan: $3.40/user/month |
Yes | Shift notifications, Time clock functionality, Time off requests, Labor cost monitoring |
| OnShift | Custom | N/A | Time & attendance, Mobile app, Staff scheduling & management, Messaging, Resource management, Schedule distribution |
| QGenda | Custom | N/A | Workforce scheduling, On-call management, Compensation management, Schedule automation |
| Rotageek | Custom | N/A | Employee scheduling, Time & attendance, Labor forecasting, Budgeting/forecasting, Employee management, Mobile app, Skills tracking |
| Shiftboard | Custom | Free trial or demo | Flexible scheduling, Labor forecasting, Shift bidding, Compliance and certifications |
| Smartlinx | Custom | N/A | Shift scheduling, Time & Attendance, Payroll integration, Workplace Analytics, Skills based scheduling, Mobile app |
| Deputy | Starts at $3.50/user/month | N/A | Intuitive scheduling, Employee communication, Forecasting and budgeting, Employee self-service |
| MakeShift | $2.75/user/month | N/A | Available shift access, Rotation-based scheduling, Employee shift exchanges, Time off / leave management, Overtime alerts, Team communication app, Payroll integration, Mobile app for staff and managers, Skills-based scheduling |
| NurseGrid | Custom | N/A | Float Pool Management, Messaging/Shift Dispatching, Overtime Calculation, Shift Scheduling, Shift Swapping, Vacation/Leave Tracking, NurseGrid mobile app |
The Best 11 Healthcare Scheduling Software Systems
Shifts by Everhour
Shifts by Everhour is a versatile healthcare staffing scheduling software. It optimizes staffing levels, making it an excellent choice for healthcare organizations. It also provides a nurse schedule template, ensuring quality patient care.
Key features
- Mobile clock-in/clock-out: Staff can clock in/out using their mobile devices. This ensures accurate time tracking and attendance management.
- Flexible scheduling: Flexible scheduling options to accommodate varying staffing healthcare preferences.
- Kiosk feature: Allow employees to use the kiosk to clock in/out. That’s ideal for shared workstations in healthcare facilities.
- Availability management: Update staff availability and preferences. Empower them to manage their schedules effectively and improve employee satisfaction.
- Attendance and payroll features: Provide managers with staff attendance insights.
Pricing
Free.
Why great for healthcare
Shifts by Everhour excels in meeting the unique scheduling requirements of healthcare organizations. Its clock-in/clock-out feature ensures efficient time tracking, while availability management enhances efficiency. Moreover, the attendance and payroll features help with administrative tasks. All this allows healthcare facilities to focus on delivering quality care to patients.
Connecteam
Connecteam is a top-tier all-in-one medical software for scheduling. It’s specifically designed to address the intricate needs of healthcare scheduling. It streamlines communication, enhances productivity, and ensures effective workforce management for healthcare organizations.
Key features
- Communication hub: This centralized hub enhances collaboration among healthcare team members.
- Task & project management: Organize assignments using task lists, checklists, and project timelines.
- Mobile workforce management: Connecteam provides tools for on-the-go management. Mobile clock-in/out, location tracking, and scheduling – all these features help with remote and on-site workers.
- Training and knowledge base: Build a knowledge base with essential resources for skill development and continuous learning.
Pricing
Starts at $29 per user per month.
Why great for healthcare
Connecteam is great for different settings where clear communication and task management are key. By offering a centralized healthcare platform, Connecteam delegates tasks and facilitates training. Healthcare organizations can achieve operational excellence and ensure exceptional patient care.
Sling
Sling is a hospital employee scheduling software with an intuitive interface and useful features. It offers a comprehensive platform to streamline scheduling processes and enhance operational efficiency.
Key features
- Shift notifications: Keep staff informed with automatic shift notifications sent to their devices. By reducing absenteeism, Sling ensures smooth operations and optimal staffing levels at all times.
- Time clock functionality: With a clock-in/out feature, Sling simplifies time management and payroll.
- Time off requests: Administrators can manage and approve requests right in the app.
- Labor cost monitoring: Healthcare organizations can optimize staffing levels and identify cost-saving opportunities.
Pricing
- Free Plan.
- Premium Plan: $1.25 per user per month.
- Business Plan: $3.40 per user per month.
Why Sling is a great option for healthcare
Sling presents healthcare organizations with an economical solution, balancing affordability with robust features. Offering scalability, Sling is one of the best healthcare staffing software for facilities of varying sizes.
OnShift
OnShift is a cloud-based staff scheduling software for healthcare. It is specifically tailored for long-term care and senior living facilities. Providing managers with actionable insights, OnShift streamlines operations and optimizes staffing levels.
Key features
- Time & attendance: OnShift’s time and attendance module ensures precise tracking of employee work hours.
- Mobile app: Staff can clock in and out, access their schedules, and communicate with colleagues from any location.
- Staff scheduling & management: Managers can manage and optimize employee schedules. Consider factors such as staff availability, skill sets, and workload requirements.
- Messaging: Built-in messaging facilitates communication among staff members and management. It allows for quick updates, shift swaps, and task assignments.
- Resource management: OnShift manages resources such as equipment, facilities, and supplies.
- Schedule distribution: Managers can distribute schedules to staff members via the OnShift platform.
Pricing
Custom.
Why OnShift is a great option for healthcare
OnShift streamlines administrative tasks, enabling staff to focus on delivering high-quality care. OnShift provides actionable insights to empower informed decision-making, enhancing efficiency and staff satisfaction. It addresses industry challenges and enables organizations to excel in care delivery.
QGenda
Qgenda is a scheduling software for medical offices. With a focus on efficiency and user-friendliness, Qgenda manages healthcare schedules efficiently.
Key features
- Workforce scheduling: Automated scheduling considers employee preferences, skill sets, and availability.
- On-call management: On-call scheduling and management tools, ensuring seamless staff coordination.
- Compensation management: Simplify compensation management by automating the calculation of staff hours.
- Schedule automation: Use shift swaps and leave management features. Optimize exam room utilization, all within an intuitive interface.
Pricing
Custom.
Why Qgenda is a great option for healthcare
Qgenda addresses the scheduling needs of healthcare facilities. It provides automated solutions that reduce scheduling errors. Integrating major electronic medical records (EMR) systems, it ensures steady information flow. It also helps healthcare providers focus more on delivering quality patient care.
Rotageek
Rotageek is designed by healthcare professionals for healthcare professionals. It is a cloud-based, digital scheduling tool tailored to the unique needs of healthcare organizations. Leveraging AI technology, this clinic staff scheduling software optimizes rotas and forecasts labor.
Key features
- Employee scheduling: A digital employee scheduler with auto-scheduling features simplifies staff scheduling.
- Time & attendance: Rotageek ensures accurate recording of staff hours, aiding in payroll management.
- Labor forecasting: Use AI and historical data to prevent understaffing/overstaffing.
- Budgeting/forecasting: Manage budgets and forecast labor costs.
- Employee management: Rotageek facilitates efficient employee management, allowing administrators to track performance metrics, skills, and compliance with ease.
- Skills tracking: Ensure that staff members get tasks appropriate to their expertise.
Pricing
Custom.
Why Rotageek is a great option for healthcare
Rotageek’s predictive scheduling tool uses AI and historical data to forecast staffing needs. It optimizes schedules to match patient demand. With the shift-swapping feature, can manage their schedules, improving flexibility and morale. It ensures that healthcare facilities operate efficiently while adhering to regulatory requirements.
Shiftboard
Shiftboard is a workforce scheduling and management platform that handles schedules and shifts. It simplifies intricate scheduling tasks and optimizes healthcare labor resources.
Key features
- Flexible scheduling: Customization features cover unique healthcare needs, including shift rotations and split shifts.
- Labor forecasting: Predict staffing needs based on historical data and future demand.
- Shift bidding: Employees can request and bid on shifts based on their availability and preferences.
- Compliance and certifications: Track employee certifications and qualifications. Send automated alerts for expiring certifications to mitigate compliance risks.
Pricing
Shiftboard often provides a free trial or demo for users to assess the platform’s suitability for their needs. For detailed information on pricing plans, contact the Shiftboard team directly.
Why Shiftboardis a great option for healthcare
Shiftboard empowers organizations to streamline complex scheduling tasks and optimize labor resources. It provides flexible scheduling options, accurate labor forecasting, and a transparent shift-bidding process. Organizations can manage their workforce, ensuring efficiency, compliance, and employee satisfaction.
Smartlinx
SmartLinx is a workforce management solution for skilled nursing and senior care facilities. Users can visualize staffing, control costs, and make informed decisions.
Key features
- Payroll integration: SmartLinx integrates with payroll systems, reducing administrative overhead.
- Workplace analytics: SmartLinx provides valuable insights through workplace analytics. It enables users to identify trends, optimize staffing levels, and improve productivity.
- Skills-based scheduling: It allows managers to match staff with the required skills for specific tasks or shifts.
- Mobile app: Employees can manage their shifts, view schedules, and communicate with colleagues on the go.
Pricing
Contact SmartLinx directly for a customized quote.
Why SmartLinx is a great option for healthcare
SmartLinx is a clinical healthcare scheduling software system that streamlines nursing facilities work. With its predictive scheduling capabilities, SmartLinx helps facilities optimize labor resources. Although some users reported glitches, SmartLinx remains a valuable tool for healthcare facilities.
Deputy
An ideal solution for the healthcare sector, Deputy scheduling offers them the tools to manage schedules and track time.
![the 9 best when i work alternatives in 2023 [both paid and free]](https://blog-cdn.everhour.com/blog/wp-content/uploads/2023/01/deputy.jpg)
Key features
- Intuitive scheduling: Allow admins to allocate shifts and maintain an organized schedule.
- Employee communication: Send messages, notifications, and updates directly through the platform.
- Forecasting and budgeting: Healthcare facilities often face fluctuating demand for staffing. Deputy’s forecasting and budgeting tools help healthcare administrators plan labor costs effectively.
- Employee self-service: Employees can access schedules, request time off, and swap shifts via the Deputy app.
Pricing
- Scheduling: $3.50 per user per month.
- Time and Attendance: $3.50 per user per month.
- Premium: $4.90 per user per month.
- Enterprise: Custom.
Why Deputy is a great option for healthcare
All in all, Deputy’s robust features make it an excellent choice for healthcare facilities. It helps maintain optimal staffing levels and deliver high-quality patient care.
MakeShift
MakeShift is a dynamic clinical staff scheduling software that streamlines scheduling processes and enhances team productivity. Focusing on flexibility and accessibility, it helps manage shifts and optimize workforce scheduling.
Key features
- Shift access: Employees can view and pick up available shifts, ensuring optimal staffing levels.
- Rotation-based scheduling: Create rotating shift schedules to distribute workloads & maintain operational efficiency evenly.
- Employee shift exchanges: Staff can swap shifts, while managers can approve requests on the go.
- Time off / leave management: Managing and approving time off requests is simplified, whether on mobile or web platforms.
- Overtime alerts: Fatigue management rules and alerts help prevent employee burnout.
- Integrations: Integrate with leading HR and payroll systems like SAP® SuccessFactors® and ADP.
- Skills-based scheduling: Schedule the most skilled employees in the right place at the right time.
Pricing
$2.75 per user per month.
Why MakeShift is a great option for healthcare
With its patient-centric scheduling, MakeShift optimizes staffing levels and delivers exceptional patient care. Whether for hospitals or long-term care facilities, it enhances efficiency in healthcare settings.
NurseGrid
Lastly, NurseGrid deals with short-staffing, empowering nurses to take control of their schedules. With powerful scheduling features, NurseGrid is one of the best nurse staffing software.
Key features
- Float pool management: It manages float pools, deploying staff to areas with the highest demand.
- Messaging/shift dispatching: Real-time communication of shift changes and updates coordinates healthcare staff.
- Overtime calculation: Simplify overtime calculation, aiding in cost control and preventing burnout.
- Shift swapping: Nurses can use shift swapping features without compromising patient care.
- Vacation/leave tracking: Check out staff availability with its vacation & leave tracking capabilities.
- NurseGrid mobile app: The mobile app offers on-the-go access to scheduling and communication tools. This allows nurses to stay connected and informed about their schedules, shifts, and updates.
Pricing
Сontact NurseGrid directly for a customized quote.
Why NurseGrid is a great option for healthcare
Evidently, NurseGrid addresses staffing challenges by offering intuitive scheduling tools. By allowing nurses to manage their schedules, NurseGrid enhances patient care delivery. Focusing on efficiency and flexibility, it is one of the best healthcare scheduling software systems.
Healthcare Scheduling Software Systems: Conclusion
While all healthcare scheduling software systems offer benefits, Shifts by Everhour stands out as the best option. Its versatile scheduling capabilities and streamlined workforce management tools make it an optimal choice for healthcare. By optimizing staffing levels and enhancing efficiency, it empowers healthcare facilities to deliver exceptional patient care. It sets the standard for modern healthcare workforce management.
In case you’re looking for a way to improve shift planning, Shifts is one of the best healthcare scheduling software systems. With features like real-time monitoring, easy scheduling, and mobile accessibility, managing your workforce has never been simpler.
