Do Startups Really Need Timesheet Software To Track Employees and Project Performance?

February 20, 2019
Startup timesheet software - Everhour Blog

Time is a valuable resource for everybody even though not all realize its importance. However, in many cases this understanding is not critical. Often it only comes down to feeling sorry about wasting time or using it on ridiculous things.

But when it comes to startups, there is nothing more crucial than time, with no more serious consequences of losing it. Well, each entrepreneur’s biggest dream is to have thirty-six hours a day, at the very least. Good thing to know is that more time is no better than well-organized time. However, being involved into the crazy race of tasks, many startup managers ignore this fact.

One of the effective ways of structuring time might be this – using timesheet software for comprehensive time management. Let’s thinks about it.

It’s true, it does take some time to get used to using it. And this is when startups tend to postpone implementing this technique until there will be more time for it. The argument is solid – we don’t have time to play games around time right now.

Another argument is that startups do not typically bill their employees based on the number of hours worked. The average working day is about 7-8 hours or slightly more depending on the involvement levels.

In this case, timesheets seem to add no value to the process. Even implemented, they are being filled in at the end of the week just to show that those hours have been used for work (really?). No details there, no data to analyze. Pretty useless, who can argue that.

But what if we look at timesheet software from a slightly different perspective?

4 Benefits of Timesheet Software for Startups

Quantify how the team spends time

Each startup has to close each day better results than the previous one, and steadily increase performance each month. Disruption despite smaller budgets and overall scarcer resources is a demanding task that can only be completed through large volumes of focus and clear vision of high efficiency. It means that walking at regular pace is never enough. But how do you measure that speed?

You can do it with the help of timesheet software. It will show that some tasks tend to take more time than planned while others fly by unnoticed.  It often depends on what your team members are better with. If you start tracking time by tasks (can link it to previous article), you will be able to quantify the time they need.

Prioritizing based on quantitative approach is far more reliable than having only general idea of what the team is doing at any given moment. This is something to actually make time more controllable for startups. Try to find any drawbacks here, and they will all seem irrelevant if compared to the benefits.

Track to optimize and improve

Some tasks take more time when you do them for the first time. Other tasks require templates or step-by-step guides. Trying to remember such details is more challenging than entrusting it to the timesheet software.

Performing and measuring each task, adding comments on what was useful for its completion, noting how work speeds up when done several times within short period of time – all of it is valuable information that can be used for the process optimization. Comparing performance of different team members, you’ll get valuable insights on who can do this or that task faster and better. It can improve the general speed of startup development.

In addition, anybody with the similar tasks will be able to check the records and find useful tips on performance efficiency. Having all the data in one application is effective.

Learn how to estimate more accurately

According to the Parkinson’s law, any task takes all the time that is available for its completion. You probably noticed how one simple thing from your to-do list such as sending an email can take up to the whole day if you do not set any limits for its completion. Now you know it’s not a fantasy, but an actual law.

Knowing that somebody can spend only two or full four hours to get the job done at the same level of quality, try to keep it reasonable. If some piece of coding actually requires 5 hours, there is no way to pushing your developer into squeezing it to 3 hours. But at the same time, with more track records from timesheet software you will get the better idea on what is accurate task estimation.

Predict when each particular task will be completed

If your startup works with any clients, you need to constantly be up-to-date when it comes to complex projects and their time frames. While large companies can afford involving more resources in case of the need of speeding up, startups rarely have this luxury. Careful planning is the main asset available for them.

With timesheet software, you can check what stage is any project at. No need to run around asking workers or involving project manager into this game of asking questions. All the data can be easily accessible for you at any moment of time.

Summing up, timesheet software is something that can serve really well for a startup in case you use it right. It’s not just an app to track hours, but the one to track time-task efficiency so essential for any startup.

Why people choose Everhour

Teams of different sizes and industries choose Everhour to track time and expenses, properly bill their clients and better understand how long specific jobs took for future quotes and estimates for a reason. But don’t just take our word for it. Here’s what some real people say (taken from Capterra, G2Crowd and TrustRadius):

We are using Everhour as a core business software, because our business is to sell our time. When you use such software, what you care the most is speed, flexibility, ability to integrate with all major project management software. And Everhour is exactly that kind of software” – Ivan M., Owner, 1-10 employees

“The most important gain from using Everhour is that we can track our tasks in real time without having to leave the browser. The Chrome add-on helps us initiate the time for a specific task. If we are already on Asana a simple click does the job” – Dimitris R., Partner, 11-50 employees

Everhour helps me manage/plan my weekly activities a lot more effectively, since I know how much time I have to work on things each day, and can quickly update estimated times to reallocate tasks as needed”. – Dan S., Team Lead, 501-1000 employees

“Everhour’s integration with Asana is wonderful for a remote team. We track all activities in Asana, but before Everhour I often wondered how long it was taking to do a task, now I know exactly. I can see who is working right now and a summary each day” – Doug H., Principal Laboratory Informatics Scientist, 11-50 employees

With Everhour, time reporting and project follow-up is so much easier and faster. We have total visibility of the estimated time and reported time. One plus feature that would be great to have would be a gantt view that would receive the information of the estimated times and calculate the available time for the resources depending on their allocated tasks/time” – João V., Head of Digital Communication & Lead Motion Designer, 11-50 employees

Everhour has already paid for itself for the year by helping me track time I was missing in client projects. It is easy to use, has friendly customer service people and the reports make it easy to invoice clients and track projects” – Jenifer D., Owner

“We are a 15 people team working remotely from different cities of Latin America and Europe, and time tracking for each client, project and task has been always a major issue. We’ve been using Everhour for the past year or so, and it has become an essential tool for our team. Is not just that gives us the ability to track how much time we have dedicated to a project, but also to estimate how much time a particular task will need in order to be completed next time and by who. Easily create sand save reports with just a few clicks” – Daniel Y., Creative Director, 11-50 employees

Love Everhour’s integration with Asana. It allows my team to record time against the tasks so that I can review their effort – all within Asana. Reporting and monitoring is in Everhour itself. My contractors support their invoices with reports from Everhour” – Trevor K., CEO / CTO, 1-10 employees

“We looked at a lot of software to integrate with Asana and Xero to track our project time and Everhour one was the only one that ticked all the boxes. The feature set is great at achieving what we need and helping us better understand how we spend time on projects. It works seamlessly with our other apps! The support is also really responsive, answering any questions we’ve had and taking our recommendations into account on product updates” – Kim H., Creative Director, 1-10 employees

Everhour is bar-none the best software for time tracking I’ve used. I needed to capture our team’s hours in Asana, but didn’t want to slow them down too much. Everhour makes it easy to start time tracking in a task, your browser or in their app. It feels native to asana. It’s a well-built app too. The user interface is simple yet smart. It works like you expect it too. And it seems like every time I go to their online app there is some small, smart, new functionality. Lastly, the support has been spot on and responsive. So there you go. I don’t often write reviews but felt these folks deserved one” – Steve C., CD, 501-1000 employees

Try Everhour

Interested to see if it works for your business? Everhour comes with a Free Trial for 14 days with all the features unlocked. Give it a try today!