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Agency Time Tracking: Master Efficiency with 7 Best Tools

Maria Kharlantseva, May 22, 2024
agency time tracking: master efficiency with 7 best tools

Creative agency time tracking can have several challenges. These include managing diverse work environments, frequent task changes, and the administrative burden of manual entry. Various agencies also face difficulties in providing detailed client reporting, differentiating between billable and non-billable hours, and integrating time tracking with other tools. Additionally, employee resistance, real-time tracking issues, and accurate project planning add to the complexity. Compliance with labor laws and privacy regulations further complicates the process. Selecting the right software tailored for agencies is essential to overcome these hurdles.

In this article, we will explore the best agency time tracking software available today, designed to streamline workflows and enhance productivity.

Evaluation Criteria for Agency Time Tracking Software

🚀 Ease of use: The agency timesheet software should have an intuitive interface that allows team members to start tracking time with minimal training.

🔁 Integration capabilities: It should seamlessly integrate with other tools your agency uses, such as project management, accounting, and communication platforms.

📝 Reporting and analytics: Look for robust reporting features that provide insights into time allocation, project progress, and employee productivity.

📈 Flexibility and scalability: The software should adapt to your agency’s needs as it grows, accommodating more users and projects without compromising performance.

Real-time tracking: Ensure the software supports real-time tracking to monitor ongoing tasks and make adjustments as necessary.

Compliance and security: The software should comply with relevant labor laws and have strong data security measures to protect sensitive information.

Note: We do not accept paid entries or promotions for this evaluation. Our goal is to provide unbiased and comprehensive reviews to help agencies make informed decisions based on the genuine capabilities and performance of each tool.

Everhour is the top choice for small businesses and small to mid-size teams of 5 to 50 members, including professionals like software developers, marketers, designers, consultants, lawyers, you name it! Seamlessly integrating with popular project management tools like Asana, Trello, and Jira, its timesheet app, user-friendly interface, and customizable reports make it the ultimate time tracking solution for small and mid-size teams. With dedicated support ensuring you receive timely assistance, our team is here to help you promptly and with a smile!


Agency Time Tracking Software Breakdown

Tool Free Trial Standout Feature Pricing
Everhour 30 days Flexible time tracking with project budgeting Free
Team plan: $8.50/user/mo
Timecamp 14 days Automated time tracking with project management Free
Paid plans start at $6.99/user/mo
Hubstaff 14 days GPS tracking and advanced reporting Starts at $4.99/user/mo
Paymo Free plan available Task and project management integration Free
Paid plans start at $4.95/user/mo
Time Doctor 14 days Deep work analysis and productivity monitoring Starts at $7/user/mo/td>
Timely 14 days Automated time tracking with project-centric organization Starts at $9/user/mo
TrackingTime Free for up to 3 users Automatic time tracking with idle time detection Starts at $5.75/user/mo

7 Best Time Tracking Tools for Agencies

Everhour

Everhour is a powerful and intuitive time-tracking software for agencies. This time tracker integrates seamlessly with various project management and collaboration tools, making it an excellent choice for teams looking to enhance productivity and streamline their workflow.

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Key features

  • Real-time time tracking: Track time as you work on tasks and projects, ensuring accurate and up-to-date records.
  • Time and expense tracking: In addition to time tracking, Everhour offers robust expense tracking features. Users can easily log project-related expenses, categorize costs, and generate accurate expense reports for client billing and internal analysis.
  • Project and task management: Everhour offers robust project and task management features, allowing agencies to create, assign, and prioritize tasks within projects. Users can track progress, set deadlines, and collaborate seamlessly to ensure timely delivery of projects.
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  • Resource allocation and capacity planning: Everhour helps agencies optimize resource allocation and capacity planning. With its intuitive resource management tools, users can balance workloads, identify bottlenecks, and allocate resources efficiently to maximize productivity.
  • Detailed reporting: Generate comprehensive reports that provide insights into time allocation, project progress, and team performance.
  • Budgeting and invoicing: Set project budgets, track expenses, and create professional invoices based on tracked time and expenses.
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  • Integrations: Everhour integrates with a wide range of popular tools, including Asana, Trello, ClickUp, Notion, and many others, providing a seamless workflow for your team.

Pricing

  • Free Plan: Available with basic features
  • Team Plan: $8.50 per user per month, offering advanced features and integrations

Everhour stands out as one of the best time tracking tool for digital agency, providing a comprehensive suite of features that cater to the unique needs of marketing teams. Its ability to integrate with various project management tools and its robust reporting capabilities make it an invaluable asset for any agency looking to optimize their time tracking and project management processes.


Timecamp

TimeCamp is a versatile time tracking and project management tool tailored for agencies looking to enhance productivity and streamline their workflow. It offers a range of features designed to provide detailed insights into time usage and project progress.

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Key features

  • Accurate time tracking: TimeCamp ensures precise time tracking, allowing users to clock in and out effortlessly, whether manually or through automated tracking.
  • Project-focused approach: With project-based tracking, TimeCamp enables users to allocate hours to specific projects, providing a detailed overview of time distribution and resource allocation.
  • Customizable reporting: Gain insights into work hours through customizable reports that offer a comprehensive view of task completion, project progress, and overall team efficiency.
  • Invoicing: Create professional invoices based on tracked time for accurate billing and client management.
  • Deep work analysis: TimeCamp goes beyond conventional tracking by providing deep insights into your team’s work patterns, identifying distractions, and optimizing work routines.
  • Activity tracking and categorization: Introduces granular activity tracking, allowing users to categorize work activities with precision.

Pricing

  • Free Plan
  • Basic Plan: $6.99 per user per month
  • Pro Plan: $9.99 per user per month
  • Enterprise Plan: Custom

Hubstaff

Hubstaff is a comprehensive time tracking and productivity management tool designed to help agencies monitor their teams efficiently. With a range of features tailored for accurate time tracking and robust reporting, Hubstaff is ideal for agencies looking to optimize their workflow and boost productivity.

the ultimate time tracking software list for efficient work management

Key features

  • Precise time tracking: Hubstaff offers accurate time tracking through a variety of methods, including manual entry, GPS tracking, and desktop screenshots.
  • Project management integration: Seamlessly integrates with popular project management tools, allowing users to link time tracking directly to specific projects and tasks.
  • Advanced reporting: Provides robust reporting features, enabling users to generate detailed time and activity reports. These reports offer insights into employee productivity, project progress, and resource allocation, empowering businesses to make informed decisions based on comprehensive data.
  • Location services: Incorporates GPS location tracking and geofencing, providing comprehensive insights into employee movements.
  • Productivity monitoring: Utilizes activity tracking functionalities to monitor employee productivity and analyze work patterns.
  • Alerts and reminders: Configurable alerts help prevent overtime, while timely reminders encourage breaks for enhanced employee well-being.

Pricing

  • Starter Plan: $4.99 per user per month
  • Grow Plan: $7.50 per user per month
  • Team Plan: $10 per user per month
  • Enterprise Plan: $25 per user per month

Paymo

Paymo is an excellent tool designed to support agencies with comprehensive task and project management features alongside precise time-tracking capabilities. It empowers teams to streamline workflows, enhance productivity, and maintain budget oversight.

paymo vs everhour:

Key features

  • Task and project management: Beyond time tracking, Paymo provides robust task and project management features, allowing you to plan, collaborate, and execute your work efficiently.
  • Detailed reporting: Gain insights into your time allocation and productivity with Paymo’s detailed reporting. Customize reports to suit your needs and make informed decisions.
  • Client portals: Impress your clients by providing them access to their portals where they can view project progress, invoices, and communication related to their projects.
  • Expense tracking: Keep an eye on your expenses alongside your tracked time. This feature is valuable for tracking project-related costs and staying within budget.
  • Integration capabilities: Paymo integrates seamlessly with popular tools like Slack, Google Workspace, and more, ensuring a cohesive workflow.

Pricing

  • Free Plan
  • Starter Plan: $4.95 per user per month
  • Small Office Plan: $9.95 per user per month
  • Business Plan: $20.49 per user per month

Time Doctor

Time Doctor is a flexible time tracking and productivity management tool designed to optimize efficiency and productivity for marketing agencies. Its precise time-tracking feature set empowers users to effectively track, manage, and analyze their time.

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Key features

  • Accurate time tracking: Time Doctor excels in precisely tracking the time spent on tasks and projects.
  • Productivity monitoring: Gain insights into your team’s productivity with comprehensive monitoring, including application analysis, website usage review, and more.
  • Project & task management: Allocate time to specific tasks within projects and manage projects efficiently beyond time tracking.
  • Screencasts & screenshots: Visual representation of work activities through screenshots and screencasts.
  • Website and app usage tracking: Monitor website and application usage during work hours to improve focus and deter time-wasting activities.
  • Integration with popular tools: Seamless integration with various project management, accounting, and payment systems streamlines workflows and reduces manual data entry.

Pricing

  • Basic: $7 per user per month
  • Standard: $10 per user per month
  • Premium: $20 per user per month

Timely

Timely is a powerful time tracking software designed to streamline time management and enhance productivity for marketing agencies. Its automated time tracking and project-centric organization offer a top-notch solution for accurate time management and project tracking.

the ultimate time tracking software list for efficient work management

Key features

  • Automated time tracking: Timely excels in automated time tracking, capturing work hours accurately without the need for manual data entry. This streamlines the time card management process for ultimate efficiency.
  • Project-centric organization: Timely provides a detailed and project-focused view of time allocation, facilitating precise tracking and organization of time cards.
  • Real-time collaboration: Ensure dynamic and aligned time card analysis with real-time collaboration features, keeping track of ongoing project progress.
  • User interface: Timely offers a clean, intuitive, and user-friendly interface, making daily time tracking straightforward and efficient.

Pricing

  • Starter Plan: $9 per user per month
  • Premium Plan: $16 per user per month
  • Unlimited Plan: $22 per user per month

TrackingTime

TrackingTime is a versatile time tracking solution tailored for agencies aiming to boost productivity and streamline workflow management. With features like automatic time tracking, idle time detection, and project-based time allocation, TrackingTime enables users to manage their work hours with precision and ease.

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Key features

  • Automatic time tracking: TrackingTime eliminates the need for manual input with its automatic time tracking feature, ensuring accurate recording of work hours.
  • Idle time detection: The platform includes idle time detection, distinguishing between active and idle work periods to provide a more accurate representation of productivity.
  • Project-based time tracking: Users can easily allocate work hours to specific projects, tasks, or clients, providing a detailed breakdown of time spent on individual projects for better project management.

Pricing

  • Freelancer Plan: $8 per user per month
  • Pro Plan: $5.75 per user per month
  • Business Plan: $10 per user per month

Why Do Agencies Need Time Tracking Tools?

Time tracking tools play a crucial role in the operations of modern agencies, offering a myriad of benefits that contribute to improved efficiency, productivity, and profitability. Here are some key reasons why agencies need time tracking tools:

  1. Accurate billing: Time tracking tools enable agencies to accurately bill clients based on the actual time spent on projects and tasks. This ensures transparency and fairness in invoicing, helping agencies maintain positive client relationships and maximize revenue.
  2. Resource allocation: By tracking time spent on different projects and tasks, agencies can gain valuable insights into resource allocation. This allows them to identify areas of inefficiency, reallocate resources as needed, and optimize project workflows for better outcomes.
  3. Project management: Time tracking tools provide agencies with valuable data on project progress and team performance. This helps project managers monitor project timelines, identify potential bottlenecks, and make informed decisions to keep projects on track.
  4. Productivity monitoring: With time tracking tools, agencies can monitor employee productivity and identify areas where improvements can be made. By tracking time spent on various activities, managers can identify time-wasting tasks and implement strategies to increase overall productivity.
  5. Client accountability: Time tracking tools provide agencies with detailed records of work performed for each client, enhancing accountability and transparency. This allows agencies to demonstrate the value of their services and justify billing rates to clients.
  6. Legal compliance: In some industries, accurate time tracking is essential for legal compliance. Time tracking tools help agencies ensure compliance with labor laws and regulations governing overtime pay, break times, and other labor-related requirements.

Overall, agency time tracking tools are indispensable as they improve project management processes and deliver exceptional results to clients. By investing in the right time-tracking solution, agencies can streamline workflows, increase productivity, and achieve greater success in today’s competitive business landscape.


Agency Time Tracking: Final Notes

In conclusion, while there are various time tracking tools for agencies, Everhour stands out as a top choice for its comprehensive features and user-friendly interface. With Everhour, agencies can accurately track time, manage projects efficiently, and optimize resource allocation for maximum productivity and profitability. By choosing Everhour, agencies can streamline their time tracking processes, improve project management workflows, and ultimately achieve greater success in their endeavors. With its commitment to providing exceptional value and service, Everhour remains a trusted partner for agencies seeking to elevate their time tracking and project management capabilities.

Maria Kharlantseva

Maria is a proud content guardian with experience working for international teams and projects of different complexities. Maria has a passion for fantasy novels, music, black-and-white films, and nitpicking (because there is always room for improvement!).