How To Be More Productive: 11 Tips You Might Want To Bookmark

March 7, 2019
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Productivity is a new gold, and many people live in a productivity rush. Being trapped in it, it’s easy to start running faster and faster just to do more. Instead, you should focus on managing time properly to do more with less.

Take a look at our time management tips and choose those you’d like to start practicing today. There should be at least 5 extremely useful ones in this list for each productivity hunter!

1. Start your day before going to bed

You probably heard about planning your day the night before. But there is more to that than simple planning. Before going to bed, you have a chance to relax and imagine what you want your tomorrow to look like.

Many people claim that this technique works. It doesn’t mean that the coffee will never be spilled on your favorite shirt, but some things will definitely get closer to your ideal image.

2. Find your most productive hours

Though it’s often forgotten when it comes to building routines, we are all different. If it’s almost unbearable for you to get up at 5 am and jump straight into yoga routine, don’t cling to this pattern.

Everyone has their own productive hours, and if yours are in the middle of the night, let it be so. Catching these hours is way more effective than hatching and trying to do something when things don’t go.

3. Block distractions

One of the greatest time management tips in our modern world of endless notifications is to block distractions. It really helps you concentrate, so don’t slack on this one.

Let’s keep it simple:

  • Check social accounts at dedicated time only
  • Switch phone/mac to do not disturb mode (no notifications)
  • Don’t check email as soon as each message comes
  • Regularly unsubscribe from all sorts of spam

4. Take small breaks frequently

Concentrating on something for a very long time is not effective. You don’t even notice how the focus gets lost and attentions starts wandering. To help it, take short breaks once in a while.

The best option is to go outside for at least several minutes. Fresh air helps your brain reload and keeps your health on a better level in general.

5. Find inspiration

When you are in a bad mood, spend 15-20 minutes doing or watching something positive, pleasant or funny. Working when you have a good mood is way more productive.

But be careful to not get carried away. Watching 15 minutes of a “Game of Thrones” episode might easily become a huge distraction simply impossible to turn off.

6. Use an online calendar

There are many planning techniques from the old good paper planner to online calendar. If you haven’t tried online calendar yet, it’s the best time to try it out. There is a number of features that will help you make planning more effective.  

Keep an eye open for the scheduled block of time for a task vs reported time upon the task completion. It is a useful feature that will assist you with more effective planning.

7. Delegate or outsource

Don’t try completing everything by yourself. There are people who can help you. They dedicate their days to particular tasks you need to get done. It means they are more professional in some things than you. Save yourself some time by delegating one-time unfamiliar tasks to them.

Try Upwork. They have all sorts of freelancers from personal assistants to link builders to accountants. Whatever budget you have, you’re likely to find reliable help on the platform.

8. Track your time

Time tracking is one of the most essential and efficient time management techniques. Not only it contributes to your productivity habits, but also helps to be honest when it comes to spending (or wasting?) time.

Another benefit of time tracking is that you can budget the time better. If one of your goals is to increase income, this tip is especially important. Indeed, time is money.  

9. Grant yourself some treats

One of the learning theories states that the best way of shaping behavior is through positive reinforcement. If you do something well, thank yourself for it. It can be an episode of your favorite TV show or a plane ticket to Hawaii – whatever corresponds with your day.

Seems a bit too automatic for us humans? Just give it a try. Tasks you hated yesterday might turn into quite pleasant ones tomorrow thanks to the basic positive reinforcement technique.

10. Prioritize by saying “No”

You can’t complete all tasks in one day, that’s why you plan your week. You can’t do all the marketing and accounting and coding, that’s why you hire assistants and delegate. Nobody can do it all, even with a productivity superpower.

It is the art of prioritizing. By saying “No” to some things, you dedicate yourself fully to the others. Giving them more time, you contribute to the best result exactly where you need it.

11. Be agile in changing the game plan

Don’t set your plans in stone. Allow yourself to be flexible when certain tasks are not going well. Let yourself drop something that has lost its importance. Let the world around you change and change along with it.

The game plan is something you are writing for yourself. Whether you do it the night before or in the morning, you are the only boss of the plan. You are equally responsible for following it or changing it. All the time management tips can only help you when you are ready to make it work for you. Good luck!

Why people choose Everhour

Teams of different sizes and industries choose Everhour to track time and expenses, properly bill their clients and better understand how long specific jobs took for future quotes and estimates for a reason. But don’t just take our word for it. Here’s what some real people say (taken from Capterra, G2Crowd and TrustRadius):

We are using Everhour as a core business software, because our business is to sell our time. When you use such software, what you care the most is speed, flexibility, ability to integrate with all major project management software. And Everhour is exactly that kind of software” – Ivan M., Owner, 1-10 employees

“The most important gain from using Everhour is that we can track our tasks in real time without having to leave the browser. The Chrome add-on helps us initiate the time for a specific task. If we are already on Asana a simple click does the job” – Dimitris R., Partner, 11-50 employees

Everhour helps me manage/plan my weekly activities a lot more effectively, since I know how much time I have to work on things each day, and can quickly update estimated times to reallocate tasks as needed”. – Dan S., Team Lead, 501-1000 employees

“Everhour’s integration with Asana is wonderful for a remote team. We track all activities in Asana, but before Everhour I often wondered how long it was taking to do a task, now I know exactly. I can see who is working right now and a summary each day” – Doug H., Principal Laboratory Informatics Scientist, 11-50 employees

With Everhour, time reporting and project follow-up is so much easier and faster. We have total visibility of the estimated time and reported time. One plus feature that would be great to have would be a gantt view that would receive the information of the estimated times and calculate the available time for the resources depending on their allocated tasks/time” – João V., Head of Digital Communication & Lead Motion Designer, 11-50 employees

Everhour has already paid for itself for the year by helping me track time I was missing in client projects. It is easy to use, has friendly customer service people and the reports make it easy to invoice clients and track projects” – Jenifer D., Owner

“We are a 15 people team working remotely from different cities of Latin America and Europe, and time tracking for each client, project and task has been always a major issue. We’ve been using Everhour for the past year or so, and it has become an essential tool for our team. Is not just that gives us the ability to track how much time we have dedicated to a project, but also to estimate how much time a particular task will need in order to be completed next time and by who. Easily create sand save reports with just a few clicks” – Daniel Y., Creative Director, 11-50 employees

Love Everhour’s integration with Asana. It allows my team to record time against the tasks so that I can review their effort – all within Asana. Reporting and monitoring is in Everhour itself. My contractors support their invoices with reports from Everhour” – Trevor K., CEO / CTO, 1-10 employees

“We looked at a lot of software to integrate with Asana and Xero to track our project time and Everhour one was the only one that ticked all the boxes. The feature set is great at achieving what we need and helping us better understand how we spend time on projects. It works seamlessly with our other apps! The support is also really responsive, answering any questions we’ve had and taking our recommendations into account on product updates” – Kim H., Creative Director, 1-10 employees

Everhour is bar-none the best software for time tracking I’ve used. I needed to capture our team’s hours in Asana, but didn’t want to slow them down too much. Everhour makes it easy to start time tracking in a task, your browser or in their app. It feels native to asana. It’s a well-built app too. The user interface is simple yet smart. It works like you expect it too. And it seems like every time I go to their online app there is some small, smart, new functionality. Lastly, the support has been spot on and responsive. So there you go. I don’t often write reviews but felt these folks deserved one” – Steve C., CD, 501-1000 employees

Try Everhour

Interested to see if it works for your business? Everhour comes with a Free Trial for 14 days with all the features unlocked. Give it a try today!