18 Best Nonprofit Scheduling Software Solutions: Simplify Volunteer Management
Navigating the complexities of scheduling within nonprofit organizations poses unique challenges. Volunteer organizations, in particular, face the intricate task of coordinating diverse schedules while ensuring seamless operations and effective volunteer engagement. From managing volunteer availability to coordinating shifts and events, the intricacies of scheduling can often overwhelm even the most organized of nonprofit administrators. However, with the right non profit scheduling software, these challenges can be mitigated, and operations streamlined to maximize impact. Whether you’re overseeing a small community initiative or managing a large-scale nonprofit endeavor, these non profit volunteer management tools and knowledge will help optimize scheduling processes and enhance volunteer engagement. Additionally, using a free employee scheduling app can simplify the process and ensure smoother operations.
Essential Features for Nonprofit Volunteer Scheduling Software
- Volunteer availability management: The non profit scheduling software should allow easy tracking of volunteer availability, enabling efficient scheduling and shift coordination.
- Customization options: Look for a volunteer management program that offers customizable features to adapt to the unique needs and workflows of your nonprofit organization.
- Communication tools: Effective communication is essential in volunteer scheduling. Choose a volunteer organizer app that facilitates seamless communication between volunteers and administrators.
- Accessibility: Ensure the software is user-friendly and accessible from multiple devices, allowing volunteers to view and manage their schedules easily.
- Integration capabilities: Consider volunteer management software that integrates with other tools or platforms used by your organization, streamlining data management and workflow processes.
- Cost-effectiveness: While budget is a consideration, prioritize value over cost alone. Look for software that offers the features and functionality your organization needs within your budget constraints.
Note: We do not accept paid entries in our recommendations to maintain unbiased and impartial information for our readers.
Nonprofit Volunteer Scheduling Software Comparison Table
| Tool | Pricing | Free Trial | Standout Feature |
| Shifts | Free | Yes | Flexible shift scheduling, mobile accessibility and attendance tracking |
| ClickTime | Starting at $12/user/month | Yes | Expense tracking integration |
| SignUpGenius | Premium plans starting at $8.99/month | No | Automated reminders and reporting |
| VolunteerMark | Custom pricing | Yes | Group sign-ups and easy profile updates |
| Get Connected | Custom pricing | No | Integrated volunteer hub |
| Timecounts | Custom pricing | Yes | Simple shift management |
| VolunteerSchedulerPro | Custom | No | Simple shift creation and communication |
| Bloomerang | $125/month | No | Volunteer-to-donor conversion tracking |
| POINT | Free plan available; Paid starts at $99/month | No | Cloud-based dashboard and coordination platform |
| Giveffect | Starter: $399/month; Custom | No | Mobile check-in kiosk |
| Better Impact | Custom pricing | No | Personalized email and text communications |
| Helper Helper | Custom pricing | No | Automated service reminders |
| YourVolunteers | Custom | No | Volunteer roster creation |
| CERVIS | Paid starts at $25/month | No | Online schedule creation |
| isolved Giving & Volunteering | Custom pricing | No | Employee-directed charitable giving |
| Mobilize | Custom pricing | No | Recurring and multiple-shift events |
| Signup Zone | Free | No | Create volunteer sign up pages |
| Golden | Professional: $1,200/year | No | Instant background checks |
18 Best Non Profit Scheduling Software
Shifts by Everhour
Managing volunteers efficiently is crucial for nonprofit organizations, and Shifts by Everhour offers a comprehensive solution tailored to the unique needs of nonprofit scheduling. Shifts streamlines scheduling, communication, and task management for nonprofits, ensuring efficient operations and effective volunteer engagement.
Key features
- Flexible scheduling: Nonprofit administrators can easily create, edit, and manage shifts to accommodate the varying availability of volunteers. This flexibility ensures that volunteer resources are efficiently utilized to maximize impact.
- Mobile accessibility: Volunteers have convenient access to their schedules via the Shifts mobile app, empowering them to stay informed about upcoming shifts and volunteer opportunities on the go. This accessibility fosters active volunteer engagement and enhances communication between volunteers and organizers.
- Attendance tracking: Shifts simplifies attendance tracking by allowing administrators to monitor volunteer attendance in real time. By capturing clock-in and clock-out times, as well as any absences or late arrivals, nonprofits can effectively manage volunteer schedules and address staffing gaps promptly.
- Mobile clock-in/out: Volunteers can log their hours directly from their mobile devices using Shifts’ mobile clock-in/out feature. This functionality eliminates manual timekeeping processes and ensures accurate tracking of volunteer hours for reporting and compliance purposes.
- Open shifts management: Nonprofits can efficiently fill last-minute vacancies or accommodate fluctuating volunteer availability by posting open shifts on the Shifts platform. Volunteers can sign up for these shifts, ensuring that open positions are promptly filled and organizational needs are met.
Pricing
Free
ClickTime
ClickTime offers a robust solution for nonprofit organizations seeking efficient resource management and project oversight. With its comprehensive suite of features, ClickTime empowers nonprofits to streamline operations and maximize project outcomes.
Key features
- Resource management: ClickTime enables nonprofits to efficiently allocate and manage resources, ensuring optimal workforce utilization for enhanced project outcomes.
- Expense tracking integration: ClickTime’s integration with expense tracking systems simplifies expense management, providing nonprofits with a comprehensive view of project costs and budget allocations.
- Project budgeting and forecasting: With ClickTime’s budgeting tools, nonprofits can proactively manage project finances, identify potential budget overruns, and make informed decisions to ensure project success.
- Visual analytics dashboard: ClickTime introduces a visual analytics dashboard, providing nonprofits with an intuitive and graphical representation of key metrics. Nonprofits can easily visualize project progress, resource utilization, and budget performance, enabling them to make data-driven decisions and drive project success.
Pricing
Starts at $10 per user per month and includes three other paid plans for a more extensive set of features
SignUpGenius
SignUpGenius is a comprehensive volunteer management software that streamlines event coordination and volunteer recruitment for nonprofits. With its intuitive online sign-up processes, automated reminders, and detailed reporting capabilities, SignUpGenius simplifies the entire volunteer management workflow.
Key features
- Easy sign-up process: SignUpGenius offers an easy-to-use sign-up process, allowing nonprofits to create custom sign-up forms tailored to their specific event needs.
- Automated reminders: The platform sends automatic email and text reminders to volunteers, ensuring they don’t miss their commitments and enhancing attendance rates.
- Volunteer hours reports: SignUpGenius generates detailed volunteer hours reports, making it easy for nonprofits to track volunteer hours and export data for reporting purposes.
Pricing
- Silver: $8.99/month
- Gold: $22.49/month
- Platinum: $44.99/month
- Enterprise: Custom
VolunteerMark
VolunteerMark offers comprehensive volunteer management software that includes scheduling, communication, and reporting. With its user-friendly interface and mobile app for volunteers, VolunteerMark simplifies the volunteer management process for nonprofits.
Key features
- Invite both groups and individuals: VolunteerMark allows nonprofits to invite both groups and individuals to volunteer opportunities. This feature is ideal for recruiting large groups of volunteers without extensive screening requirements.
- Flexible shift management: Nonprofits can create fixed, flexible, and one-time volunteer shifts to accommodate different scheduling needs and preferences.
- Volunteer profiles: Volunteers can create profiles and update their availability, skills, and interests, providing nonprofits with valuable insights into their motivations and preferences.
Pricing
Custom
Get Connected
Get Connected by Galaxy Digital offers an easy-to-use volunteer management system designed to simplify the process of finding and selecting volunteer opportunities. It helps nonprofits increase volunteer engagement and track involvement effectively.
Key features
- Skilled volunteer matching: Get Connected allows nonprofits to find volunteers by restricting access until volunteers have been screened for qualifications and approved which ensures that volunteers are matched with opportunities that align with their skills and expertise.
- Event landing pages: Nonprofits can create and promote event landing pages with event day logistics using Get Connected. These pages serve as centralized hubs for event information, making it easy for volunteers to access important details and register for events.
- Social media integration: Get Connected seamlessly integrates with social media accounts, allowing nonprofits to promote events and opportunities across various platforms.
Pricing
Contact for pricing
Timecounts
Timecounts offers a user-friendly volunteer management solution that helps organizations grow their volunteer programs effectively. With its comprehensive features and intuitive interface, Timecounts simplifies the volunteer management process and enhances communication between organizations and volunteers.
Key features
- Application tracking: Timecounts allows organizations to track volunteer applications, background checks, and volunteers’ skills and interests to make the onboarding process easier. This feature ensures that volunteers are matched with opportunities that align with their qualifications and passions, enhancing engagement and satisfaction.
- Contact management: Organizations can import unlimited contacts and attach relevant documents to profiles, enabling them to maintain detailed records of volunteer information. This functionality facilitates efficient communication and coordination between organizations and volunteers.
- Scheduling: Timecounts makes it easy to schedule ongoing shifts. This feature enhances organization and planning, allowing organizations to allocate resources effectively and ensure that volunteer activities run smoothly.
Pricing
Contact for pricing
VolunteerSchedulerPro
Volunteer Scheduler Pro offers a specialized volunteer scheduling solution designed to streamline scheduling processes and enhance communication with volunteers.
Key features
- Schedule creation: Volunteer Scheduler Pro enables organizations to easily create schedules using a drag-and-drop editor. This intuitive tool allows administrators to quickly assign volunteers to shifts and make adjustments as needed.
- Communication: Organizations can effectively communicate with volunteers via personalized emails, texts, and polls directly through Volunteer Scheduler Pro. This feature facilitates seamless communication and enables organizations to keep volunteers informed about upcoming events, schedule changes, and important announcements.
- No-show prevention: Volunteer Scheduler Pro aids organizations in minimizing no-shows by empowering volunteers to locate substitutes or cancel assignments when needed. This functionality promotes accountability among volunteers and ensures that shifts are adequately staffed, minimizing disruptions to operations.
Pricing
Contact for pricing
Bloomerang
Bloomerang offers a comprehensive solution that combines volunteer and donor management, providing nonprofits with everything they might need in a single, convenient platform. By integrating volunteer and donor management, organizations can uncover fundraising opportunities within their volunteer pool and vice versa, maximizing support for fundraising and volunteer initiatives.
Key features
- Easy to use: Bloomerang boasts an intuitive interface, facilitating seamless navigation for both staff and volunteers. Customizable settings empower organizations to tailor views according to their priorities, thereby enhancing efficiency and productivity.
- Streamlined recruitment and scheduling: The platform’s flexible recruitment workflows streamline the process for volunteers, allowing them to input qualifications, preferences, and availability effortlessly. Self-serve options further simplify recruitment and scheduling, promoting engagement for both volunteers and staff.
- Improved volunteer engagement and retention: Bloomerang facilitates improved volunteer engagement and retention through personalized thank-you messages and data-driven insights. Recognizing volunteers’ contributions fosters appreciation and encourages ongoing involvement, ultimately bolstering retention rates.
Pricing
- Bloomerang Standard: $125/month
POINT
POINT is a free nonprofit volunteer management software tool for nonprofits, providing budget-conscious organizations with the resources they need to connect with volunteers effectively. With POINT’s user-friendly platform, up-and-coming organizations can streamline volunteer coordination and engagement without breaking the bank.
Key features
- Cloud-based dashboard: POINT’s cloud-based dashboard and coordination platform enable nonprofits to manage volunteer data efficiently, ensuring seamless coordination and communication.
- Website integration: Organizations can integrate volunteer sign-ups with their website, providing volunteers with easy access to volunteer opportunities and event information.
- Mobile app accessibility: Volunteers can stay connected with organizations and access volunteer opportunities on the go using the POINT app, available on iOS, Android, and the web.
Pricing
- Core Plan: Free Forever
- Pro Plan: $99/month (billed annually)
- Network: Custom
Giveffect
Giveffect is an all-in-one nonprofit software offering robust volunteer management functionality, seamlessly integrating volunteer shifts, hours, and contact information into the Giveffect CRM system. With Giveffect, nonprofits can streamline their operations and gain comprehensive insights into their supporter base.
Key features
- Mobile check-in kiosk: Utilize your mobile device as a volunteer check-in kiosk, facilitating faster check-ins and automatically tracking volunteer hours for improved efficiency.
- Shift management: Easily manage volunteer shifts and create public or private calendars to organize volunteer activities effectively.
- Reporting and analytics: Access robust reporting and data analytics tools to gain valuable insights into volunteer recruitment efforts and the success of volunteer engagement initiatives.
Pricing
- Starter: $399/month
- Ultimate Lite: Custom
- Ultimate: Custom
Better Impact
Better Impact provides a comprehensive supporter management solution, including volunteer management features tailored to the needs of nonprofits and organizations.
Key features
- Robust volunteer profiles: Create detailed volunteer profiles and run search queries to easily access volunteer data.
- Personalized communications: Send individual or mass-targeted emails and texts personalized with volunteers’ names to enhance engagement.
- Self-scheduling: Allow pre-qualified volunteers to self-schedule, providing them with flexibility and control over their commitments.
Pricing
Contact for pricing
Helper Helper
Helper Helper offers a comprehensive software platform and mobile app designed to streamline volunteer coordination and service hour tracking across various organizations.
Key features
- Automated service reminders: Boost attendance by sending automated service reminders and push notifications to volunteers.
- Branding customization: Promote brand recognition by branding your volunteer platform with your nonprofit’s logo and colors.
- Top volunteers and donors list: Access an automated list of top volunteers and donors to ensure timely appreciation and recognition.
Pricing
Contact for pricing
YourVolunteers
YourVolunteers offers a free volunteer management tool designed to streamline registration management, scheduling, and volunteer profile creation. Whether you’re coordinating a small community event or managing a large-scale volunteer program, YourVolunteers provides essential features to simplify the process and enhance volunteer engagement.
Key features
- Note creation and sharing: Create notes about volunteers and easily share them with volunteer managers for enhanced collaboration and coordination.
- Shift viewing and scheduling: Allow volunteers to view all available shifts and add shifts to their schedules for increased flexibility and convenience.
- Multi-device accessibility: Access the application on mobile devices, tablets, or computers, providing versatility to accommodate different organizational needs.
Pricing
- Free: No cost for basic features
- Premium: Contact for pricing
CERVIS
CERVIS provides nonprofits with volunteer management software designed to simplify the coordination of volunteers. From scheduling to communication and reporting, CERVIS offers intuitive features to streamline volunteer management processes and enhance organizational efficiency.
Key features
- Online schedule creation: Easily create online schedules and allow volunteers to register quickly via the web for improved accessibility and convenience.
- Automatic reminders and thank-you messages: Send out automated shift reminders and thank-you messages to volunteers, fostering engagement and appreciation.
- Volunteer account creation: Enable volunteers to create their own accounts to track their involvement and update their profiles, empowering them with greater control over their volunteer experience.
Pricing
- Basic – $25/month
- Standard – $120/month
- Premier – $200/month
isolved Giving & Volunteering
isolved Giving & Volunteering simplifies corporate philanthropy efforts via a platform to facilitate giving and volunteering opportunities for their employees. With its user-friendly interface and robust features, isolved Giving & Volunteering streamlines organizing and tracking philanthropic activities within organizations.
Key features
- Charitable giving options: Employees can choose where to direct their charitable giving, ensuring their contributions make the greatest impact possible.
- Automated tracking: Donation and volunteer hours are tracked automatically, providing organizations with valuable insights into the impact of their programs.
- Recognition and communication: Top volunteers and program milestones can be spotlighted, fostering a culture of recognition and engagement within the organization.
Pricing
Contact for pricing information
Mobilize
Mobilize provides mission-driven organizations with a comprehensive solution for managing events and recruiting volunteers. Trusted by nonprofits, progressive campaigns, advocacy organizations, labor unions, and more, Mobilize offers features tailored to the unique needs of these entities.
Key features
- Recurring and multiple-shift events: Mobilize allows organizations to set up recurring events and manage multiple-shift schedules with ease, ensuring efficient event coordination.
- Automated communication: With Mobilize, organizations can automate email and text messages to volunteers, streamlining communication and ensuring timely updates and reminders.
- Streamlined approval processes: Mobilize simplifies approval processes and permission levels, allowing organizations to maintain control over event management while empowering volunteers to participate effectively.
Pricing
Contact for pricing
Signup Zone
SignUp Zone is an intuitive online tool designed for coordinating volunteers with the simplicity of paper signup and the convenience of an online platform. Ideal for organizations seeking a quick and easy way to collect volunteer information, SignUp Zone offers straightforward features tailored to various needs.
Key features
- Create volunteer sign-up pages: SignUp Zone enables users to effortlessly create custom sign-up pages for volunteer opportunities, streamlining the registration process.
- Require sign-ins for extra security: For added security, SignUp Zone allows organizations to require sign-ins, ensuring that only authorized individuals can access volunteer information.
- Create and share schedules: With SignUp Zone, organizations can create and share schedules seamlessly, facilitating efficient volunteer coordination and management.
- Build a volunteer roster: SignUp Zone provides tools for building and maintaining a comprehensive volunteer roster, helping organizations keep track of volunteer engagement and availability.
Pricing
Standard signups are free
Golden
Golden simplifies volunteer engagement and management, offering a mobile app for iOS and Android that enables volunteer managers to efficiently organize volunteer information and scheduling, even while on the go. Designed to streamline the volunteer onboarding process and enhance volunteer participation, Golden provides a user-friendly platform for both volunteers and organizations.
Key features
- Instant background checks: Golden offers instant background checks to expedite the volunteer onboarding process, ensuring that volunteers can start contributing to causes quickly and efficiently.
- Raffles for top volunteers: Recognizing the contributions of top volunteers, Golden provides the option to make them eligible for raffles supported by the platform, offering valuable prizes as incentives for continued engagement.
- Global support: With global support for operations in different countries, Golden accommodates the diverse needs of nonprofits operating internationally, providing a versatile solution for volunteer management.
Pricing
- Professional: $1,200/year (or $110/month billed monthly)
- Enterprise: Contact for pricing
FAQ: Non Profit Scheduling Software
1. What is volunteer management software?
Volunteer management software is a digital solution designed to help organizations efficiently organize, schedule, communicate with, and track their volunteers. It streamlines volunteer recruitment, onboarding, scheduling, and reporting processes, enhancing overall volunteer engagement and effectiveness.
2. How can volunteer management software benefit nonprofits?
Volunteer management software offers numerous benefits to nonprofits, including streamlined volunteer recruitment and scheduling processes, improved communication with volunteers, enhanced tracking and reporting capabilities, and increased overall volunteer engagement and satisfaction. By leveraging volunteer management software, nonprofits can optimize their volunteer programs, saving time and resources while maximizing impact.
3. What features should I look for in volunteer management software?
When evaluating volunteer management software, consider features such as volunteer scheduling and shift management, communication tools (e.g., email and text messaging), volunteer profile management, reporting and analytics capabilities, integration with other systems (e.g., CRM and payment processors), and mobile accessibility. Additionally, look for software that offers customization options to fit your organization’s unique needs and scalability to support future growth.
4. Is there any free volunteer management software available for nonprofits?
Yes, there are several free volunteer management software options available for nonprofits, including POINT volunteer management, Signup Zone, and YourVolunteers. These platforms offer basic volunteer management functionalities at no cost, making them accessible options for organizations with limited budgets.
5. How do I choose the right volunteer management software for my organization?
When choosing volunteer management software, consider factors such as your organization’s size and specific needs, budget constraints, desired features and functionalities, user-friendliness, customer support options, and integration capabilities with existing systems. Additionally, take advantage of free trials or demos to test the software’s suitability for your organization before making a decision.
6. Can volunteer management software help me track volunteer hours and contributions?
Yes, many volunteer management software solutions offer features for tracking volunteer hours, activities, and contributions. These tools allow organizations to record volunteer hours automatically or manually, track volunteer participation in specific events or projects, and generate reports to analyze volunteer engagement and impact over time.
Non Profit Scheduling Software: Conclusion
In conclusion, when it comes to non profit scheduling software, Shifts by Everhour emerges as the optimal choice for volunteer management. With Shifts, organizations can effortlessly create and manage volunteer shifts, send automated reminders, and track volunteer hours, ensuring efficient operations and seamless coordination. Non-profits can focus on their mission with confidence, knowing they have the best tool at their disposal to manage their volunteers effectively and make a meaningful impact in their communities.
➡️ If you’re looking for a seamless way to improve shift planning, Shifts by Everhour is the perfect solution. With features like real-time monitoring, easy scheduling, and mobile accessibility, managing your workforce has never been simpler.
