6 Best Hospital Shift Scheduling Software for Workforce Efficiency & Patient Care [2024]

Efficient hospital employee scheduling is crucial for maintaining high-quality patient care and ensuring the well-being of healthcare staff. With the complexities of managing multiple shifts, varying specialties, and compliance with labor laws, hospital administrators need robust scheduling solutions. Hospital shift scheduling software, including free employee shift scheduling apps, provides an effective way to manage these challenges, streamlining the scheduling process, reducing administrative burdens, and improving overall operational efficiency. This article explores some of the top hospital employee scheduling software options, highlighting their key features, benefits, and pricing to help you choose the best tool for your healthcare facility.

Key Features for Choosing Healthcare Staff Scheduling Software

When evaluating employee scheduling software for healthcare, consider the following criteria:

• 📱 Ease of use: Intuitive interface for quick adoption by staff.
• 🔗 Integration capabilities: Compatibility with existing systems (e.g., payroll, HR).
• 🏛️ Compliance: Adherence to labor laws and regulations.
• 🤖 Automated scheduling: Efficiently manage shifts and minimize manual errors.
• ⏰ Real-time updates: Instant notifications for schedule changes.
• 🔄 Conflict resolution: Tools to handle scheduling conflicts effectively.
• 📊 Reporting and analytics: Insights into staff performance and scheduling efficiency.
• 💰 Cost-effectiveness: Affordable pricing plans.
• 📈 Scalability: Ability to grow with your facility’s needs.

Note: We do not accept paid entries, ensuring unbiased and trustworthy evaluations.

Top Hospital Shift Scheduling Software Comparison for 2024

6 Best Hospital Staff Scheduling Software

Shifts by Everhour

Shifts by Everhour is a reliable and user-friendly hospital staffing software designed to simplify the complex task of managing hospital staff schedules. It offers an intuitive and easy-to-follow interface and essential scheduling features to ensure seamless workforce management and efficient shift management.

Key features

• Real-time shift scheduling: Easily create, modify, and manage staff schedules in real-time, ensuring optimal coverage and reducing scheduling conflicts. Use a nurse schedule template tailored specifically for nurses and hospital staff.
• Open shifts: Post available shifts for staff members to claim, ensuring that all shifts are covered and reducing the administrative burden of filling vacant slots.
• Mobile clock-in/out: Allow staff members to clock in and out using their mobile devices, providing flexibility and convenience.
• Attendance management: Track attendance and monitor shift adherence, helping to ensure that staff members are present and punctual for their assigned shifts.
• Availability management: Staff members can input their availability, making it easier to create schedules that accommodate personal preferences and constraints, ensuring better resource management.

Pricing

Shifts by Everhour is free to use, offering an accessible solution for hospitals looking to improve their scheduling processes without incurring additional costs

How Shifts by Everhour can benefit your hospital

• Enhanced staff productivity: Automate hospital shift scheduling to ensure optimal staffing levels, boosting productivity and patient care efficiency.
• Cost-effective resource management: Optimize labor allocation to prevent overstaffing and reduce hospital labor expenses effectively.
• Improved staff satisfaction: Provide staff with transparent schedules, streamlined time-off requests, and seamless communication tools, enhancing overall job satisfaction.
• Ensured compliance: Stay compliant with healthcare regulations and labor laws, reducing risks and maintaining operational integrity.
• Operational efficiency: Achieve a 30% increase in scheduling efficiency, streamlining hospital operations and enhancing patient care delivery.
• Financial savings: Reduce labor costs by up to 20% through optimized shift scheduling, ensuring efficient hospital resource management.
• Streamlined administration: Save an average of 15 hours per month on scheduling tasks, allowing staff to focus more on patient care and operational excellence.

Buddy Punch

Buddy Punch is a versatile and user-friendly hospital shift scheduling software designed to streamline time tracking and shift management. Its comprehensive features make it an excellent choice for healthcare facilities looking to improve their scheduling processes.

Key features

• User-friendly interface: Buddy Punch prides itself on its straightforward and accessible interface, making time entry simple and efficient for all staff members.
• Real-time insights: The platform offers quick overviews of work hours, ensuring seamless time card analysis and up-to-date information on staff attendance.
• Mobile accessibility: Whether staff are in the hospital or out in the field, tracking time cards is just a tap away with Buddy Punch’s mobile-friendly design.
• Shift scheduling: Plan and organize shifts with ease, ensuring optimal coverage and minimizing scheduling conflicts.
• Templates and availability management: Use customizable templates and manage staff availability to create efficient and conflict-free schedules.

Pricing

• Standard: $3.99 per user per month
• Pro: $4.99 per user per month
• Enterprise: Custom pricing

When I Work

When I Work is a robust scheduling software for healthcare designed to enhance workforce management and streamline scheduling processes. With features tailored to healthcare facilities, it helps ensure optimal shift coverage and efficient time tracking.

Key features

• Employee availability: Easily track and manage employee availability and time-off requests, ensuring that the right people are scheduled for the right shifts.
• Time and attendance: Accurately track employee work hours with the Time Clock feature. Employees can clock in and out using their mobile devices, helping reduce time theft and simplify payroll processes.
• Shift swapping and pickup: Enable employees to swap shifts, request time off, and pick up available shifts through the mobile app, fostering greater scheduling flexibility.
• Labor cost forecasting: Forecast labor costs based on your schedule, helping you manage and keep labor expenses in check by understanding your budget and planning accordingly.

Pricing

• Essentials: $3 per user per month
• Pro Plan: $5 per user per month
• Premium Plan: $7 per user per month

Connecteam

Connecteam is a comprehensive scheduling software for hospitals that enhances workforce management by combining communication, task management, and mobile workforce capabilities. Designed to streamline operations and boost productivity, Connecteam is an ideal choice for healthcare facilities with diverse needs.

Key features

• Communication hub: Connecteam serves as a centralized communication hub, facilitating seamless interaction and collaboration among team members.
• Task and project management: With features like task lists, checklists, and project timelines, Connecteam enhances productivity in a structured manner.
• Mobile workforce management: Connecteam caters to businesses with a mobile workforce, providing tools for on-the-go management. Mobile clock-in/out, location tracking, and scheduling flexibility empower businesses to manage remote or field employees effectively.
• Training and knowledge base: An integrated training module enables organizations to create and deliver training materials. Connecteam empowers businesses to build a knowledge base, ensuring employees have access to essential resources for skill development.

Pricing

Starts at $29 per user per month when billed annually

Sling

Sling is a streamlined healthcare employee scheduling software created to ease shift planning and improve workforce management. Its comprehensive features cater specifically to healthcare facilities, ensuring seamless operations and maximizing productivity.

Key features

• Shift planning: Create, edit, and manage shifts effortlessly, allowing you to set up regular schedules or customize shifts to meet specific business needs.
• Shift notifications: Sling sends automatic shift notifications to employees, reducing absenteeism and ensuring punctuality.
• Time clock functionality: Accurately track employee hours with built-in time clock features, supporting clock-in and clock-out capabilities.
• Time off requests: Employees can submit time off requests directly through the app, streamlining the request and approval process.
• Labor cost monitoring: Gain insights into labor costs with Sling’s reporting and analytics tools, helping you manage labor expenses effectively.

Pricing

• Free Plan
• Premium Plan: $1.70 per user per month
• Business Plan: $3.40 per user per month

Hubstaff

Hubstaff is a staff scheduling software for healthcare that is perfect if you want to enhance workforce management and improve operational efficiency in healthcare settings. With a suite of powerful features under its belt, Hubstaff helps hospitals effectively manage shifts, track time, and ensure seamless operations.

Key features

• Shift management: Efficiently manage and fill open shifts, ensuring that all shifts are covered and no gaps exist in the schedule.
• Mobile clock-in: Allows healthcare workers to clock in and out using their mobile devices, providing flexibility and accuracy in time tracking, especially for on-the-go staff.
• Attendance management: Track employee attendance and ensure compliance with scheduled shifts, reducing absenteeism and improving punctuality.
• Location services: Incorporates GPS location tracking and geofencing to provide insights into employee movements, ensuring staff are where they need to be.
• Advanced reporting: Generate detailed time and activity reports to gain insights into employee productivity, shift coverage, and resource allocation, empowering hospitals to make informed staffing decisions.

Pricing

• Starter: $4.99 per user per month
• Grow: $7.50 per user per month
• Team: $10 per user per month
• Enterprise: $25 per user per month

If you’re looking for a seamless way to improve shift planning, Shifts by Everhour is the perfect solution. With features like real-time monitoring, easy scheduling, and mobile accessibility, managing your workforce has never been simpler.

Best Hospital Shift Scheduling Software: Conclusion

Selecting the right healthcare scheduling app is crucial for maintaining smooth operations and ensuring optimal patient care. Among the many medical staff scheduling software options available, Shifts by Everhour stands out as one of the best healthcare scheduling software systems. Its user-friendly design, robust shift management capabilities, and precise time tracking make it an invaluable tool for healthcare institutions. With features like open shifts, mobile clock-in, and attendance management, Everhour simplifies complex scheduling tasks, allowing hospital administrators to focus on delivering quality healthcare. By leveraging the power of Everhour, healthcare staff scheduling can be a breeze and hospitals can enhance efficiency, improve staff satisfaction, and ultimately provide better care to their patients.