Pipedrive vs Trello: Which Should You Use in 2025?

Choosing between Pipedrive vs Trello? You’re not alone. While Pipedrive is a CRM designed to manage sales pipelines, Trello is a flexible, Kanban-based project management tool. But with increasing feature overlap, many businesses wonder: Can Trello be used as a CRM? Does Pipedrive support team task workflows like Trello? Here’s what you need to know.

🔍What Is Pipedrive?

Pipedrive is a sales-focused CRM that helps teams manage contacts, track deals, and automate pipelines. It’s built for sales professionals, not general task management. Key features include:

• Custom sales pipelines
• Contact and lead tracking
• Workflow automation
• Email integration
• Deal forecasting and reporting
• Add-on: Projects for managing tasks beyond sales

🧰What Is Trello?

Trello is a visual task manager built on the Kanban board system. It’s best for managing day-to-day projects, team collaboration, and to-do lists. With Trello Power-Ups (like the TeamGantt Power-Up), you can extend its capabilities to include:

• Trello Gantt charts
• CRM-like cards
• Time tracking
• Team boards and automation

💼 Pipedrive vs Trello for CRM

Verdict: If your primary need is a full-featured CRM, Pipedrive is the better option. Trello can function as a light CRM, but only with third-party integrations and manual effort.

🧑‍💻 Trello vs Pipedrive for Project Management

Verdict: Trello wins for pure project management, especially for visual workflows. Pipedrive’s Projects add-on helps bridge the gap but is better suited for task management tied to sales.

🤖Automation & Integrations

Pipedrive

• Sales automation (move deals, send emails, set tasks)
• AI Sales Assistant
• Integrates with Everhour (for Pipedrive time tracking), Gmail, Outlook, Zoom, Slack, Zapier

Trello

• Butler automation for moving cards, assigning due dates, etc.
• 200+ Power-Ups including Everhour’s Trello time tracking integration, Slack, TeamGantt,

Use case tip: Use Pipedrive for sales automation, and Trello for project automation workflows.

💰 Pipedrive vs Trello Pricing (2025)

Note: Pipedrive’s CRM power explains the higher cost. Trello is cheaper but requires Power-Ups for CRM-like features.

🔗Pipedrive Trello Integration

Yes, Pipedrive integrates with Trello! You can:

• Create Trello cards from deals
• Sync task progress with sales pipelines
• Use third-party tools like Zapier for automation

💡 Ideal for teams that want Trello’s flexibility with Pipedrive’s CRM power.

✅ Final Verdict: Pipedrive vs Trello

🧠 Use

• Pipedrive if you need CRM features, lead management, and sales automation.
• Trello if you need flexible project boards, Gantt charts, and visual task tracking.
• Both if your team needs CRM and collaboration tools—and link them to reduce silos.

Whichever tool you choose—Pipedrive for its CRM power or Trello for its flexible project boards—you can boost both with the right integrations. If time tracking and budget control matter to your team, Everhour’s time tracker works seamlessly with Trello to give you real-time insights without disrupting your workflow. It’s an easy way to track time in Trello and manage your hours and costs. Give it a try and see how much more organized your projects can be.

Check out our Airtable vs Trello article for more insights!