Best Time Tracking Software for Consultants in 2025

In consulting, time is money—literally. If you’re not tracking hours properly, you’re either working for free or undercharging. Whether you’re a solo consultant or running a small team, the right time tracking software helps you stay on budget, invoice accurately, and keep clients in the loop. Unlike tools made for freelancers or in-house teams, consultants need features like project-based tracking, billable vs non-billable time, and clean, customizable invoices. Bonus points if it connects smoothly with your existing tools. Here are the best time tracking tools for consultants in 2025.

🥇 Everhour — Best Overall Time Tracker for Consultants

Everhour is the top time tracker for consultants who want an easy, integrated time tracking solution with powerful invoicing and reporting. It works natively inside popular project management tools like Asana, Trello, ClickUp, and Basecamp—so you can track time without switching tabs.

➡️ Features

• Log time directly inside Asana, Trello, ClickUp, GitHub, and more
• Mark hours as billable or internal
• Auto-generate invoices and shareable client reports
• Track budgets, expenses, and time in one place
• Export data for clients, finance teams, or your accountant
• Simple interface with real-time syncing across tools

👀 Use cases

• Solo consultants managing multiple client projects
• Small consulting firms needing visibility across a remote team
• Agencies that bill hourly and need clean, client-facing reports

💰 Pricing

• Free Plan: Yes
• Team Plan: $8.50/user/month

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🥈 Harvest — Best for Freelancers and Small Agencies

Harvest combines intuitive time tracking with robust invoicing and reporting. It’s easy to use and perfect for freelancers or small agencies that need to track billable hours across projects.

➡️ Features

• Simple time logging via desktop, browser, or mobile app
• Built-in invoicing and expense tracking
• Time-based budget alerts
• Project and team performance reporting

👀 Use cases

• Independent consultants needing basic time + invoicing
• Agencies managing small teams and multiple retainers
• Professionals who prefer standalone time tracking

💰 Pricing

• Free Plan: 1 user, 2 projects
• Pro Plan: $12/user/month

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🥉 Toggl Track — Best for Fast, Simple Time Logging

Toggl Track is designed for speed and ease of use. It offers one-click timers, visual reports, and offline tracking, making it great for consultants who want fast time tracking without complex features.

➡️ Features

• One-click timers and manual time entry
• Project, client, and tag categorization
• Calendar view, idle detection, Pomodoro timer
• Basic team dashboards and reports

👀 Use cases

• Consultants who prioritize speed and minimalism
• Teams already using other billing tools
• Professionals who work across many short tasks

💰 Pricing

• Free Plan: Unlimited users and projects
• Starter: $10/user/month

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🔧 Clockify — Best Free Time Tracking for Consultants

Clockify is one of the most feature-rich free time trackers available. While invoicing features are limited on the free tier (e.g., no invoice branding, automation, or tax settings), it’s great for consultants needing robust time tracking without upfront cost.

➡️ Features

• Manual and timer-based time tracking
• Project and task breakdowns
• Timesheet approvals and reporting
• Limited invoicing tools (in Pro version only)

👀 Use cases

• Budget-conscious consultants or early-stage freelancers
• Teams looking for unlimited free user access
• Consultants who use external billing platforms

💰 Pricing

• Free Plan: Unlimited users/projects
• Pro Plan (for invoicing): $7.99/user/month

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💼 FreshBooks — Best Time Tracking with Accounting

FreshBooks is a full accounting suite with time tracking baked in. It’s ideal for consultants who want invoicing, expenses, and taxes all in one platform.

➡️ Features

• Built-in time tracking with project association
• Expense and invoice automation
• Client retainers and estimates
• Financial reporting and tax preparation

👀 Use cases

• Solo consultants doing their own accounting
• Firms looking for a QuickBooks alternative
• Consultants needing retainers, expenses, and invoices together

💰 Pricing

• Lite: $17/month (5 clients)
• Plus: $30/month (50 clients)
• Premium: $55/month (unlimited clients)

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📊 Consultant Time Tracker Comparison

🛠️ Tool	🎯 Best For	💸 Free Plan	🧾 Invoicing	🔗 Project Integration
Everhour	B2B consultants, solo or teams	✅	✅	Asana, ClickUp, Trello
Harvest	Freelancers, agencies	✅ (limited)	✅	Standalone
Toggl Track	Fast and minimal time logging	✅	❌	Limited integrations
Clockify	Budget users	✅	✅ (paid)	Moderate integrations
FreshBooks	Accounting + billing	❌	✅	Built-in suite

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❓ Consultant Time Tracking FAQs

1. What’s the best time tracker with invoicing?

Everhour is the best all-in-one tool for time tracking + invoicing for consultants. It works inside your project tools and delivers client-ready reports.

2. Is there a free tool with invoicing features?

Yes, Everhour and Clockify offer basic invoicing—Everhour includes more in its free plan.

3. Which tools integrate with project management platforms?

Everhour integrates natively with Asana, ClickUp, Trello, GitHub, Basecamp, and more.

4. What’s ideal for freelancers?

Toggl or Harvest. Toggl is the fastest, Harvest has better billing options.

5. Which time tracker includes accounting?

FreshBooks combines accounting and time tracking in one platform.

6. Can I track time across multiple clients or projects?

Yes. All tools on this list support project/client-based tracking, but Everhour and Harvest provide the most customizable reporting and categorization.

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🔎 Final Thoughts

Time is your most valuable asset as a consultant. Don’t lose billable hours or delay payments due to scattered logs and clunky spreadsheets. Tools like Everhour simplify tracking, automate invoicing, and help you deliver on time and budget—without spending your Sunday cleaning up timesheets.

Choose a solution that fits your workflow, scales with your business, and frees up time to focus on what matters most: your clients.

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