Monday Tracking Tool: Features, Benefits & Best Practices

The Monday tracking tool is a powerful feature within Monday.com designed to help teams monitor and optimize their work processes. By providing detailed insights into task progress, time management, and project efficiency, this tool enables teams to stay on top of their workloads and improve productivity. With easy-to-use features like customizable views and seamless integrations, it offers a centralized platform for tracking time, managing tasks, and analyzing performance—all in one place. This article will explore how the Monday tracking tool works and how teams can leverage it to enhance their workflow.

What Can You Track in Monday?

The Monday tracking tool is more than just a time tracker—it provides teams with a complete overview of their work, ensuring nothing falls through the cracks. From monitoring work hours to managing budgets, it offers a centralized way to keep projects on track and teams aligned.

⏰ Time tracking: Work hours and billable time

Monday time tracking is essential for measuring productivity, managing payroll, and ensuring accurate client billing. Monday allows teams to:

• Log hours automatically with built-in timers or enter them manually when needed.
• Differentiate between billable and non-billable time, making invoicing more precise.
• Generate reports to analyze where time is being spent and optimize team efficiency.

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📝 Task tracking: Progress, deadlines, and dependencies

Managing individual tasks efficiently ensures projects stay on schedule. With Monday, teams can:

• Assign tasks and update progress statuses in real time.
• Set deadlines and receive alerts when due dates approach.
• Establish task dependencies to ensure work flows smoothly and nothing is delayed.
• Use multiple views, such as Kanban, Gantt charts, and calendar mode, to visualize workloads.

📅 Project tracking: Milestones and workload distribution

Beyond individual tasks, Monday project management tools helps teams track entire projects by offering:

• Milestone tracking to measure progress and ensure key deliverables are met on time.
• Workload distribution tools to balance tasks evenly across team members.
• Dashboards for a high-level overview of multiple projects in one place, improving decision-making.

💰 Budget tracking: Resource allocation and expenses

Managing project costs is just as important as tracking time. Monday allows teams to:

• Allocate resources effectively to avoid budget overruns.
• Track expenses in real time and compare them against project estimates.
• Integrate with financial tools for a more detailed view of overall spending.

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Monday’s Built-in Tracking Features

Monday offers a range of built-in tracking features that help teams stay organized, monitor progress, and optimize workflows. These Monday time tracking widget tools provide real-time insights into tasks, time, and budgets without the need for third-party integrations.

Time tracking column

• Allows users to start and stop a timer directly within a task.
• Logs total time spent on each item for better productivity analysis.

Status updates and progress tracking

• Customize status columns to track task completion, approvals, or priority levels.
• Use progress bars to visually represent task or project completion.
• Get automated notifications when statuses change or deadlines approach.

Workload and capacity management

• The workload view helps managers balance tasks across team members.
• Identify bottlenecks and redistribute work in real time.
• Set limits to prevent employee overload and maintain efficiency.

Dashboards and reporting

• Create custom Monday boards or dashboards to track key performance metrics.
• Use widgets like time tracking, workload distribution, and budget tracking for a high-level overview.
• Generate reports to analyze team performance and project progress.

Automation and integrations

• Automate repetitive tasks like status updates, deadline reminders, and notifications.
• Integrate with tools like Everhour or other Monday integrations for advanced time tracking and budget management.
• Sync data with financial tools to streamline expense tracking.

With these built-in tracking features, Monday provides teams with a comprehensive way to monitor projects, optimize productivity, and make data-driven decisions—all within a single platform.

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Monday Tracking with Everhour

While Monday’s built-in tracking features are useful, they have limitations—especially regarding detailed reporting, budget tracking, and advanced time management. That’s where such a time tracker as Everhour comes in. Integrating with Monday, Everhour enhances time tracking, providing more control, better insights, and streamlined workflows.

Seamless time tracking inside Monday

With Everhour, teams can track time directly from Monday tasks without switching between platforms. A timer appears next to each task, allowing users to start, pause, and stop tracking effortlessly. For those who prefer manual entries, adding or adjusting logged hours is just as easy.

Detailed reporting and insights

Unlike Monday’s default tracking, which provides only basic time logs, Everhour delivers in-depth reports. Teams can:

• View total hours worked by task, project, or team member.
• Differentiate between billable and non-billable hours for more accurate invoicing.
• Export timesheets for payroll or client reporting.

Budget tracking and cost control

Everhour helps teams stay on top of project budgets by:

• Setting budget limits in hours or monetary values.
• Receiving alerts when approaching budget thresholds.
• Comparing actual hours worked vs. estimated time to prevent overspending.

Improved team and resource management

By integrating Everhour, managers gain a clearer picture of how time is allocated across tasks and projects. This makes it easier to:

• Identify workload imbalances and redistribute tasks accordingly.
• Monitor employee productivity and prevent burnout.
• Plan future projects with more accurate time estimates based on past performance.

❓ Why Everhour is better than Monday’s built-in time tracking

1. More accurate and flexible time tracking

• Monday’s built-in tracking: Users can start and stop a timer within a task, but that’s about it. Manual time entry is possible but lacks flexibility.
• Everhour: Allows users to track time with a built-in timer, manual entries, and bulk time edits, making it easier to adjust hours if something is missed.

2. Advanced reporting and insights

• Monday’s built-in tracking: Only provides basic time logs, with no way to analyze trends or create custom reports.
• Everhour: Offers detailed reports that break down hours by project, task, or team member. Export timesheets, compare estimated vs. actual time, and track billable vs. non-billable hours—all in one place.

3. Smarter budget and cost management

• Monday’s built-in tracking: No budgeting tools, meaning teams have to manually track costs outside of Monday.
• Everhour: Helps teams set budgets in hours or monetary value, receive alerts when nearing limits, and monitor costs in real time to prevent overspending.

4. Improved team workload management

• Monday’s built-in tracking: Doesn’t provide insights into how time is distributed among team members.
• Everhour: Allows managers to see who’s overworked, who has availability, and how tasks are impacting team efficiency, helping balance workloads effectively.

5. Seamless invoicing and payroll integration

• Monday’s built-in tracking: No direct invoicing or payroll features.
• Everhour: Integrates with QuickBooks, Xero, and other accounting tools, making it easy to generate invoices based on tracked time. Teams can also sync timesheets for payroll processing, ensuring accurate payments.

❓ Why use Everhour with Monday?

If your team needs better time tracking, smarter budgeting, and detailed reporting, Everhour is the perfect companion to Monday. Instead of relying on basic tracking tools, Everhour ensures every hour is accounted for, every project stays within budget, and every report provides actionable insights—all without leaving Monday.

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Who Needs a Monday Tracking Tool?

• Project managers – Monitor deadlines, track progress, and ensure tasks are completed on time.
• HR and team leads – Track employee hours, analyze productivity, and manage workloads effectively.
• Finance and accounting teams – Log billable hours, track budgets, and ensure accurate payroll and invoicing.
• Freelancers and consultants – Keep a detailed record of hours worked for transparent client billing.
• Marketing and creative teams – Track time spent on campaigns, content creation, and design projects.
• IT and development teams – Monitor time spent on coding, debugging, and software development tasks.

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Final Thoughts

The Monday tracking tool is a valuable asset for teams looking to manage time, track progress, and optimize workflows. From monitoring work hours to managing budgets and workloads, it helps teams stay organized and efficient. However, Monday’s built-in tracking features have limitations, especially in reporting, budget management, and invoicing.

By integrating Everhour, teams gain access to detailed reports, smarter budgeting, and advanced time tracking features that go beyond what Monday offers. With Everhour, businesses can track every hour accurately, manage project budgets effectively, and generate insightful reports—all without leaving Monday.

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For teams that need more than just basic tracking, Everhour is the perfect solution to maximize efficiency and streamline time management.