A New Team Role – Member with Limited Access

Hi, we have added a new user role today that we called a member with limited access. It joins the existing hierarchy of our roles:

1.  Member with limited access;
2.  Regular member;
3.  Supervisor;
4. Team Admin;
5. Team Owner.

Let us dwell on this new role and recall what the other roles stand for.

Regular Members vs. with Limited Access

A regular member is an ordinary teammate who tracks time and sees not just their hours, but the hours of colleagues on the interface of an integrated project management tool or in reports. An admin can lock time editing for members after X days in team settings.

This is the default setting, as we want to position ourselves as a transparent tool where the whole team sees the overall progress and collaborates together on tasks.

However, we got a handful of requests to limit this transparency.  This is the case especially when a team consists of subcontractors, who don’t need to see the hours of each other.

This is why we introduced a role of a member with limited access.

A member of this role can see only their own time and estimates on UI of their project management tool and in reports. Let’s go through some peculiarities regarding the estimate display.

• A task may have a total estimate. In this case, all team members, including members with limited access, see it.
• When there is no estimate for a task, a limited member can set the total or their individual estimate.
• Regular members, supervisors, and admins can see and edit the estimate of a member with limited access.
• Regular members can change the estimate from individual to total and vice versa, members with limited access can’t do that.

Supervisor

A supervisor is a kind of a first-level manager, who can edit the time of other team members. The condition is that these members track time in a project that a supervisor has access to.

Supervisors can also see our real-time dashboard. Again, they see only when a timer runs for a task in a project they have access to.

Supervisors can’t a) invite new teammates, b) see any money-related information, i.e. project budgets, invoices, team rates.

Supervisors can override the time editing lock.

Team Admin

Admins see and are able to adjust the time of everybody in all projects. They see all money-related data and can make invoices, set project budgets and member rates, create clients.

An admin can invite other users or deactivate somebody from your team.

Team Owner

This is the user who initially created your Everhour team. He/she get admin permissions by default. And there is even more power in their hands.

A team owner manages your team subscription and have access to billing history, invoices from Everhour, and can delete the team.

There is only one team owner, so if you wish to transfer the ownership to another user, please send us an email at ask@everhour.com.

We also welcome your other questions about this change!