BlogProduct UpdatesEverhour Integrates with Zapier: Use It To Automate Your Workflows
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Everhour Integrates with Zapier: Use It To Automate Your Workflows

March 5, 2019 · 3 min read

We are very pleased to announce our Zapier integration! It makes it possible for non-tech people now to integrate Everhour with hundreds of other apps.

Before you start

You need to create an account with Zapier first. They have different packages, but this is possible to use a free plan that allows creating up to 5 zaps.

When you have an account, you can find Everhour in the search or by following this link and add it to your apps.

How does Zapier work?

Zapier is often referred to as a translator between web APIs, as it allows you to create connections that push data between apps. Each trigger or connection is called a Zap, which is essentially just a blueprint for a specific task you want to be done continuously.

So essentially, you tell the program, “When I do this in A, do this in B.” In this Zap, the first part is referred to as the Trigger and the second the Action.

Through these Zaps, Triggers, and Actions, you can easily move information between web apps and build your own workflows with just a few clicks, all without any coding or development experience. Which is great and incredibly convenient for users, especially if you are a non-technical founder.

We wrote a separate article about Zapier and hacks to use it.

Setting up the Zapier Integration

At this moment, Everhour offers 6 triggers:

  • New Project.
  • Task Time Updated.
  • New Client.
  • New Task.
  • Timer Started.
  • Timer Stopped.

We also have 6 actions:

  • Create Project.
  • Create Client.
  • Create Task.
  • Start Timer.
  • Stop Timer.
  • Add time.

Besides that, you can use 4 searches which are usually a step between a trigger and an action: Find Project, Task, Section, and Member.

If you choose to connect Everhour to other integrations, you will start the process of a zap creation. Everhour can serve as a trigger or an action, besides, you can have our app in both steps.

Examples of Zaps with Everhour

Let’s try creating two simple Zaps together to demonstrate to you how to use our integration.

Case 1

I want to check every day whether I have a running timer and stop it automatically when leaving the office if I forget doing so.

  • Log in Zapier to create a new Zap;
  • The first thing to do is to set a trigger. Mine is a particular hour of the day. To detect that, I select a built-in app called “Schedule”;
  • My settings: “Every Day” + “7 pm”;
  • I end my trigger by pressing “Fetch and Continue” button;
  • Then I create an action, i.e. what will happen. I select “Everhour” app and “Stop timer” as my action;
  • Then I simply authorize, save my Zap and activate it. Now all timers will stop at 7 pm.

Case 2

There is a customer asking for a demo. I schedule it through a Google Calendar and want to automatically create it as a task in my internal Everhour project to track time for.

  • Go to Zapier to create a new Zap;
  • Set a trigger which is a new event from my Google calendar (need to select a particular one);
  • Go to settings: “New event” + “My calendar name”;
  • Now I set an action by selecting “Everhour” and adding “Create a task” as an action;
  • I need to choose a project and a section to send this task and add the name of the task;
  • Later I test, save and activate this Zap. Now each time I book a new event in my calendar, a new task appears in Everhour.

There are plenty of variants, some other ideas for you:

  • Slack + Everhour: create an event in Slack by certain rules from Everhour;
  • Wave + Everhour: create a new client in Wave when you create it in Everhour;
  • Zendesk + Everhour: make a new Everhour task when you get a new ticket.

Check out our templates here or propose your variants!

Waclaw helps Everhour users to get answers to questions they might have. He can be seeing reading a book or playing football on a good day.

Have questions or want to learn more? Contact Us!