Monday.com Time Tracking Integration: Maximize Your Team’s Output

Monday.com offers built-in time tracking, but for teams that need more advanced features, Monday integrations provide a smarter solution. With the right Monday time tracking integration, businesses can improve accuracy, gain deeper insights, and streamline workflows—all without leaving their project management hub.

In this article, we’ll explore how different time tracking integrations enhance Monday.com, helping teams stay productive, track billable hours, and manage budgets more effectively.

Monday Built-in Time Tracking

Monday.com offers a native time tracking feature that allows users to log hours directly within tasks. Teams can start and stop timers or enter time manually, making it a convenient way to track work without leaving the platform. The built-in system provides basic reporting and integrates with Monday’s automation tools, helping teams monitor progress and time spent on tasks.

❌ Limitations of Monday time tracking

While Monday’s built-in time tracking is useful, it comes with several limitations:

• Limited flexibility – The tracker can only be used in specific areas of Monday.com, and customization options are minimal.
• Basic reporting – The platform offers only simple time logs, lacking in-depth analytics, billable vs. non-billable tracking, or custom reports.
• No team-wide time tracking view – There’s no central dashboard to see everyone’s tracked time at a glance.
• Limited budget tracking – There’s no way to connect tracked time directly to project budgets or expenses for cost control.
• No automatic idle detection – If someone forgets to stop the timer, it continues running, leading to inaccurate time logs.
• No advanced invoicing – Teams that need to generate invoices from tracked hours will have to rely on third-party tools.
• Lack of approval workflows – Teams can’t submit timesheets for manager approval before they’re finalized.

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❓ Why it’s better to use integrations

Integrating a third-party time tracking tool with Monday.com removes these restrictions and significantly enhances functionality. Unlike the built-in tracker, integrations offer greater flexibility in how teams track, manage, and analyze time. With tools like Everhour, teams gain:

• More accurate and flexible tracking – Log time from multiple interface locations, not just predefined columns. Track time manually or with automatic timers, and edit entries easily if mistakes occur.
• Advanced reporting and analytics – Generate detailed reports on time usage, compare estimated vs. actual hours, and gain insights into team productivity. Customizable dashboards make it easy to track key performance metrics.
• Budget and expense tracking – Link tracked time directly to project costs, ensuring teams stay within budget. Set budget limits, get alerts when nearing thresholds, and optimize resource allocation.
• Better invoicing options – Convert tracked hours into invoices automatically, eliminating manual calculations. Categorize billable vs. non-billable hours and integrate with accounting tools for seamless billing.
• More automation and integrations – Automate time tracking with predefined rules, reducing admin work. Sync with payroll systems, HR platforms, and project management tools for a smoother workflow.
• Greater flexibility and fewer platform restrictions – Unlike Monday’s built-in tracking, third-party tools aren’t confined to specific interface placements. They integrate more deeply, allowing time tracking within tasks, dashboards, or even external apps.

By choosing the right Monday.com time tracking integration, businesses get fewer limitations, more control, and a better workflow, making time management more efficient.

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Best Monday Time Tracking Integration

When it comes to time tracking within Monday.com, using the platform’s built-in features is a good starting point. However, to unlock the full potential of time management and boost team productivity, integrating a third-party time tracking tool like Everhour is the ideal solution.

Everhour: A more flexible and feature-rich solution

For a good reason, Everhour is widely regarded as one of the best time-tracking integrations for Monday.com. It extends the platform’s native functionality, offering greater flexibility and a lot o additional features to streamline your workflow.

Fewer limitations

One of the key advantages of Everhour is its ability to bypass the constraints of Monday.com’s built-in tracking. While Monday’s native tracker limits time tracking to specific locations within the platform, Everhour integrates smoothly into various parts of the interface, offering flexibility in how and where time can be logged. This means you can track time in ways that best suit your team’s unique needs, without being restricted to predefined columns or fields.

Expanding the number of features

Everhour doesn’t just track time—it brings a whole suite of features designed to improve project management. With this integration, teams can access more advanced tools for tracking budgets, expenses, and even future forecasts. You can set and track project budgets directly within Monday, compare actual vs. estimated time, and get real-time visibility into resource allocation and spending. This feature expansion is crucial for teams looking to have a comprehensive overview of their projects, rather than just logging hours.

Greater flexibility in tracking and reporting

Unlike Monday.com’s default time tracking tool, Everhour provides flexible time tracking options that suit a variety of workflows. Teams can log time from multiple views, such as Kanban boards, Gantt charts, and task lists, making it easy to track time where it matters most. Additionally, Everhour allows for manual entries, bulk editing, and tracking across different stages of a task or project, giving your team more control and accuracy.

Enhanced reporting and insights

Everhour offers much more detailed reporting than Monday’s built-in time tracking. With Everhour, teams can generate custom reports to analyze productivity, track billable hours, and evaluate time spent across tasks, projects, or team members. The ability to compare estimated vs. actual time worked provides valuable insights that help teams adjust their workflow and improve efficiency.

Time-saving automation

With Everhour, you can automate repetitive processes like status updates, reminders, and notifications, as well as automate timesheet approvals and invoice generation. This reduces manual oversight and allows teams to focus on high-priority tasks instead of managing time entry or tracking.

Better invoicing and payroll integration

Another standout feature is Everhour’s seamless integration with invoicing and payroll systems. Teams can easily convert tracked hours into invoices, significantly reducing manual work. By syncing with accounting software such as QuickBooks and Xero, Everhour helps ensure that invoices are accurate and timely, saving time and reducing errors.

From enhanced reporting and budget management to more flexible tracking and invoicing options, Everhour provides a complete time management solution that helps businesses optimize their workflows, reduce administrative tasks, and ultimately drive better results.

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How to Integrate Monday.com With Everhour

Integrating Everhour with Monday.com allows teams to track time more effectively, enhance reporting, and streamline workflows. Here’s how to get started with the integration:

Setting up the integration

1. Install the browser extension: To see the embedded time tracking widget within Monday.com, you must install the Everhour browser extension. This extension must be up-to-date and installed on each computer where you intend to track time.
2. Connect to Monday.com: During signup, you’ll be prompted to connect your Monday.com account. Click the ‘Monday.com’ button, then authorize the integration after installing the app in your Monday.com account.
3. Invite your team: Once you’ve set up Everhour, invite your team to join. Each team member must connect their Monday.com account and install the browser extension to start tracking time.
4. Access integration settings: You can manage the integration at any time from the ‘Integrations’ page in your Everhour account settings.

How sync works

Once connected, Everhour automatically syncs all your Monday.com boards. The sync happens periodically, ensuring that any new boards or updates to tasks and groups are reflected in Everhour.

To trigger an instant sync:

• If you’ve added a new board or renamed an existing one in Monday.com, manually resync it from the ‘Integrations’ page in Everhour.
• If you’ve renamed a task or moved it to another group, go to the Projects page and click ‘Resync Data’ for instant updates.

Controls within Monday.com

After successful integration, Everhour enhances the Monday.com interface with additional features:

• Time tracking: Use the timer or log time manually directly from tasks in Table, Kanban, and Chart views.
• Project management: Configure projects as billable, set budgets, track total project hours, and view project estimates.
• Task time tracking: View time reported by each team member and compare it to task estimates.
• Non-billable tasks: Mark certain tasks within billable projects as non-billable or set custom rates.
• Timesheet: Access your timesheet through the side bar to view and add time entries for the day or week.

Making reports

Everhour pulls data from Monday.com into customizable reports:

• Project and task names reflect Monday.com board names and items/subitems.
• Section and workspace columns show corresponding Monday.com data.
• Task number, status, and custom fields can also be added as separate columns in reports.

Permissions

• Access: Users can track time only for tasks they have access to in Monday.com.
• Admin rights: Only admins can configure project budgets, mark tasks as non-billable, and assign clients to projects.
• Archived projects: Regular users cannot track time for archived projects; admins can only do this manually.

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Who Should Use Everhour With Monday.com?

Everhour is ideal for SMB teams and businesses seeking advanced time tracking, reporting, and budgeting features within their Monday.com workspace. Here’s who can benefit the most from this integration:

👩‍💼 Project managers

• Track time across multiple projects: Project managers can efficiently track time for various projects directly in Monday.com, using Everhour’s flexible tracking options.
• Generate detailed reports: Easily compare estimated vs. actual time, evaluate team performance, and make data-driven decisions to keep projects on track.

🤑 Finance teams

• Manage budgets and expenses: By linking time tracked with project costs, finance teams can ensure that projects stay within budget. Everhour allows easy budget tracking and helps avoid overspending.
• Generate invoices: With Everhour, teams can convert tracked time into invoices without extra manual work, simplifying billing processes.

🏝️ Remote teams

• Track time across different locations: For distributed teams, Everhour provides a seamless way to track time from any location or device, ensuring accurate and consistent time reporting.

💻 Freelancers and consultants

• Bill clients efficiently: Freelancers and consultants can track their time on Monday.com and generate invoices directly from Everhour, making billing more streamlined and transparent.
• Track non-billable tasks: Easily differentiate between billable and non-billable tasks, ensuring accurate invoicing and clear communication with clients.

🚀 Companies focused on productivity

• Improve team productivity: Everhour provides advanced reporting and analytics that help businesses assess team efficiency and identify areas for improvement. This helps teams stay on track and optimize their work.

🔁 Businesses with complex workflows

• Enhance flexibility: If your workflow requires customization and flexibility beyond the built-in tools of Monday.com, Everhour offers greater control and customization options for time tracking and project management.

In short, Everhour’s Monday time tracking integration is perfect for any business or team that needs more flexibility, advanced reporting, and enhanced time tracking features to improve project management, productivity, and financial management.

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Conclusion

Integrating Everhour with Monday.com unlocks powerful time tracking, reporting, and budgeting features that enhance your workflow. With greater flexibility, more control, and advanced insights, Everhour takes your project management to the next level. All in all, Everhour streamlines it all within Monday.com for better efficiency and productivity.

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