Shifts

Free HVAC Scheduling Software for Contractors & Teams

Simplify HVAC scheduling, reduce errors, and save up to 15 hours each week. Perfect for HVAC contractors, repair crews, and service teams — manage jobs, shifts, and availability in one easy platform.

HVAC Scheduling Software

What Shifts HVAC Scheduling Software Can Do for You

  • Boost Productivity: Automate scheduling for service calls, repairs, and installations.
  • Reduce Costs: Cut overtime and optimize technician assignments.
  • Improve Customer Satisfaction: Always send the right technician at the right time.
  • Optimize Coverage: Manage shifts across multiple sites, contracts, and service zones.
  • Increase Technician Satisfaction: Staff access schedules, swap jobs, and request time off in one app.

How Our Shifts App Benefits HVAC Businesses

  • Lower Labor Costs: Prevent overstaffing while ensuring full coverage.
  • Boost Efficiency: Reduce admin work so techs focus on service calls.
  • Improve Outcomes: Assign the right staff to the right HVAC task.
  • Enhance Engagement: Technicians manage schedules from their phones.
  • Reduce Scheduling Errors: Smart rules prevent overlaps and missed jobs.
  • Scale Easily: Works for small contractors or large HVAC companies.

How Does HVAC Scheduling Software Work?

Our HVAC scheduling solution streamlines job and workforce management. Create, assign, and optimize schedules for installations, maintenance, and emergency repairs.

Admin Accounts in HVAC Scheduling

Admins can manage shifts, assign technicians, and ensure coverage across all service calls.

HVAC Scheduling Software Admin

  • Organize staff by skill, zone, or role
  • Build schedules from scratch or use templates
  • Prevent conflicts with time-off and availability
  • Add notes to specific service calls
  • Use recurrence for regular maintenance jobs

Technician Accounts in HVAC Scheduling

Each technician can set availability, request time off, and instantly see upcoming jobs.

They can swap jobs or take extra assignments, keeping them engaged while admins retain control.

HVAC Scheduling Software Technician View

Mobile App for HVAC Scheduling

Shifts works anywhere your team does. Admins update schedules on the go, and techs receive real-time updates.

HVAC Scheduling Software Mobile App

Admin Inbox for Scheduling Control

Stay on top of every request with an admin inbox. Review time-off, swaps, and approvals in seconds.

HVAC Scheduling Software Inbox

Built-In Messaging for HVAC Teams

Communicate job details and updates directly with your HVAC crew. Send instructions, alerts, or team-wide announcements without external apps.

HVAC Scheduling Software Messaging

Your questions. Answered!

Here are the most frequently asked questions. Got others or some ideas? — Contact us!

faq illustration
What is HVAC scheduling software and how does it help?

HVAC scheduling software automates service scheduling, shift planning, and job management. It helps reduce errors, save time, and ensure timely service for clients.

Can Shifts handle multiple service areas and contracts?

Yes. Shifts supports complex schedules with multiple zones, contracts, and technician teams.

Can I use Shifts data for payroll?

Yes. Shifts tracks scheduled and worked hours, which you can export for payroll and billing.

Is there a mobile app for HVAC technicians?

Yes. Techs can view jobs, request time off, and get real-time updates directly on their phones.

How quickly can we start using Shifts?

Most HVAC contractors are up and running within a day. Add staff, set availability, and start scheduling right away.

Is Shifts free for HVAC teams?

Yes. You can start free with no credit card required. Paid plans are available for larger teams and advanced features.

Do technicians need training to use Shifts?

No. The app is designed to be intuitive and easy to use. Most technicians are comfortable using it within a day.

Can Shifts schedule emergency HVAC calls?

Yes. You can add urgent jobs to the schedule and instantly notify available staff.

What kind of support is available?

We provide resources and responsive customer support to ensure your HVAC business runs smoothly.

What our early customers are saying?

Here are a few reviews about using Shifts from real customers in
different industries and various sizes.

“Shifts completely changed the way we coordinate schedules. The interface is intuitive, and team members picked it up in no time. It’s made planning a breeze.”

— Sarah

"Since adopting Shifts, we've eliminated 90% of our scheduling mishaps. It's now the central hub for everything — from shift planning to team communication."

— Mark

"We love how Shifts adapts to our workflows. Tracking time, assigning jobs, and managing multiple locations — it all happens in one place now."

— Emily

"Shifts has made team coordination dramatically easier. The built-in availability and time-off features let us plan ahead with confidence. We especially value the flexibility to assign jobs and track team performance — it’s helped us cut down overtime and plan smarter. Having everything in one app, from scheduling to task checklists, keeps everyone aligned. Shifts has definitely helped us operate more smoothly and stay focused on what matters."

— Alex

"What we love most about Shifts is how it keeps our scheduling organized without overcomplicating things. Assigning shifts, adjusting hours, or reviewing past data — everything is fast and clear. Features like shift notes and built-in task lists ensure our staff knows exactly what to do and when. It helped us identify underused hours and optimize our staffing. It’s a smart, reliable tool that’s now a core part of our team operations."

— Jennifer

"Shifts fits right into our daily operations. From assigning roles to tracking attendance, it’s become a tool we rely on every day to keep things running smoothly."

— Laura

"Shifts helped us get a clear view of labor costs. It’s easy to spot trends, make adjustments, and plan more efficiently — a must-have for any team."

— Michael

“With Shifts, we finally have a reliable way to manage availability. It’s simple, accurate, and makes sure we’re never caught off guard when building the schedule."

— David

Start scheduling smarter today

Try Shifts free and see how easy HVAC scheduling can be

  • Built for HVAC teams of any size
  • Save hours weekly on scheduling
  • Track attendance, shifts, and service jobs
  • Turn any device into a time clock
  • Improve efficiency and profitability