Consulting firms need Basecamp hours tied to client work. Everhour adds embedded timers, synced to-dos, budgets, and reports.
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Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Track your budget through time or costs
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Consulting firms use Basecamp projects to organize client deliverables, assignments, due dates, and follow-up work. The practical job is to capture each consultant's time against the Basecamp to-do that produced the work, so review does not depend on memory, chat summaries, or a separate spreadsheet. A clean record shows the client project, the to-do, the person, the date, the duration, and a note that explains the work.
A Basecamp message, schedule item, or card may start the conversation, but consulting time needs to land on the project or to-do that owns the deliverable. That attachment keeps hours usable for billing review, staffing analysis, and client follow-up. The reviewer should be able to move from the time record back to the assigned work without asking the consultant to reconstruct context.
A complete consulting entry carries the Basecamp project, the list or section, the to-do, the person, the date, the duration, and a short note. Status also matters. Closed to-dos, renamed tasks, and list names need to remain readable in reports, because consulting managers often review time after the work has moved forward or the project structure has changed.
Billing setup belongs in the project and task structure. A consulting project may use an hourly rate, fixed fee, or non-billable status, while a specific task can be marked non-billable or assigned a custom rate. A useful note says "revised scope after stakeholder call" instead of "client work," because the reviewer can tell which deliverable changed.
A live timer fits focused consulting work that starts and stops around one deliverable, such as writing a requirements memo or updating an implementation plan. Manual entry fits work recorded after a meeting, review session, or offline block, provided the consultant adds the same project, to-do, date, duration, and note. Mixing both methods works when the review process identifies how the time was entered.
Consulting firms should keep client delivery, internal management, and non-billable coordination visibly separate. A timer running on the wrong to-do creates cleanup work before billing, and a late manual entry without a note weakens the approval trail. The team policy should define whether short calls roll into the related deliverable or receive their own to-do before anyone starts logging hours.
A one-off log is enough for a solo consultant who needs a quick record of today's Basecamp work. A consulting firm needs a durable system once multiple people track time across clients, rates, budgets, and review cycles. At that point, tracked entries need approvals, locked periods, reporting, and a handoff into billing or payroll review.
Everhour turns Basecamp-connected entries into a managed workflow: consultants use timers or manual entries, managers review submitted time, approved records stay protected for regular members, and reports can show Basecamp project and to-do context. Budget alerts at 50%, 80%, or custom thresholds give consulting leads a way to catch overrun risk before the invoice review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A consulting time record should follow the deliverable, not the conversation that mentioned it first. Use the Basecamp project for the client, the relevant list or section for the workstream, and the to-do for the specific deliverable. Add the person, date, duration, and a note that explains the activity in client-review language.
Separate notes help when two activities have different client meaning. Discovery, scope revision, implementation work, quality review, and internal coordination should not collapse into one vague line if they affect billing or staffing decisions differently. A short note is enough when it names the deliverable and the action taken.
A live timer works best for focused work with a clear start and finish. Manual entry is cleaner for a meeting, travel block, or work captured after the fact, as long as the consultant records it promptly and attaches it to the right Basecamp to-do. The weaker choice is an entry with no deliverable context.
Set the billing rule before review. Client delivery belongs under the billable project or task structure, while internal management, sales support, and non-billable cleanup need a separate non-billable place to land. The mistake is tagging everything as client work and asking the billing reviewer to separate it later.
A schedule item or message can explain why work happened, but the time record should attach to the project or to-do that owns the deliverable. If the work has no to-do, create one before logging time. That gives the reviewer a stable task record instead of a loose note from a discussion thread.
Everhour embeds tracking controls in Basecamp through its browser extension and syncs Basecamp projects, lists, to-dos, task IDs, and task status into reports. Consultants can track from the browser workspace, then managers review hours by the same client project and deliverable structure.
Everhour Timesheets let users submit weekly project hours or working hours, and managers can approve, reject, or partially approve entries. Submitted and approved time is protected from edits unless withdrawn or rejected, which creates a clearer review point before invoices or payroll.
Everhour connects Basecamp to-dos with tracked time and report fields, so consulting firms review client hours by project, person, and task without rebuilding the record after delivery.
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