Everhour turns project hours into reports, budgets, and invoices, but clean tracking rules still decide the quality.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Project time tracking gives you a repeatable way to record who worked, where the time went, and whether the hours belong on an invoice, budget review, payroll check, or internal report. The goal is not a perfect diary. The goal is a record that lets you answer basic questions without rebuilding the week from chat messages, calendar blocks, or memory.
For a small team, start with a single week of project time. Track the client, project, task, date, person, hours worked, and billable status. For U.S. payroll review, keep the payroll lens separate from the project lens. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek.
A project time entry needs enough detail to survive review. Use client, project, task or work type, date, start and stop time or duration, worker name, billable status, rate when billing applies, and a short note that explains the work. For U.S. billing examples, use USD rate fields unless a client contract says otherwise.
Set project names and task categories before the week starts. A task list such as design, development, QA, project management, support, and internal admin gives reports useful shape. Billable and non-billable time must stay separate because client invoices, project margins, and utilization reports answer different questions from payroll records.
A practical tracking routine has four steps: record time daily, review entries before the workweek closes, correct missing project or billable fields, and approve the final weekly total. Daily capture prevents the most common error: rebuilding time at the end of the week from memory. Reconstructed entries usually lose task detail and push small admin blocks into the wrong project.
Keep the FLSA workweek rule visible when project time also supports U.S. payroll review. A workweek is a fixed period of 168 hours, seven consecutive 24-hour periods. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the employee's regular rate of pay. Hours cannot be averaged across two or more workweeks for FLSA overtime.
A free weekly tracker is enough when you need one clean total, one invoice backup, or a quick project review. It works best for a solo project, a short engagement, or a team that already has payroll and billing records elsewhere. The limit appears when time has to flow into approvals, budgets, billing, and management reports every week.
A managed workflow becomes necessary when multiple people track across clients, projects, and task systems. Everhour can collect time from standalone projects or supported tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Linear, then feed reporting, budgets, invoices, and approved timesheets from the same time layer.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Each entry should show the worker, date, project, task or work type, hours, billable status, and a short work note. Billing records also need the client and rate when the charge depends on time. Payroll review needs daily hours worked and total hours worked each workweek for employees covered by the FLSA minimum wage or overtime provisions.
The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require one specific timekeeping form or system. Paper timesheets, spreadsheets, timers, and software can all work when the records are complete and accurate. The method must preserve the required daily and weekly hour records.
Covered nonexempt employee hours cannot be averaged across two or more workweeks for FLSA overtime purposes. Each workweek stands alone as a fixed, regularly recurring period of seven consecutive 24-hour periods. Overtime applies to hours worked over 40 in that workweek unless the employee is exempt or a stricter rule applies.
The FLSA does not require overtime premium pay solely because covered nonexempt employees worked on Saturday, Sunday, a holiday, or a regular rest day. Federal overtime applies when hours worked exceed 40 in a workweek, unless another law, policy, contract, or agreement creates a separate premium rule.
Collect the time data needed for payroll, billing, budgets, and project reporting, then protect and dispose of it according to the applicable policy and law. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act. California employee time-tracking data may also fall under CCPA obligations for covered businesses.
Everhour Reporting turns logged project time, budgets, costs, and project data into customizable reports with 45+ columns. Teams can group and filter by project, client, member, billable time, labor cost, invoice status, budget metrics, and integration custom fields, then export reports as CSV, Excel/XLSX, or PDF.
Track time where project work happens, then use Everhour Reporting to group, filter, export, and schedule the project reports that support billing, budgets, and team review.
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