Everhour connects matter hours to budgets and billing, while legal records still need precise client, task, and timekeeper detail.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for a lawyer, paralegal, legal assistant, or billing manager who needs to turn daily work into matter-level time records. The useful output is a set of entries tied to client, matter, timekeeper, task or activity, billable status, and rate context. Each entry should be detailed enough to support an invoice, an internal review, or a client e-billing process without forcing the reviewer to decode vague notes.
A practical day can produce several entries for the same matter: 0.4 hours drafting correspondence, 1.2 hours researching a motion issue, and 0.3 hours reviewing client comments. UTBMS treats electronic invoice time as task-based and aggregated by work type, so splitting the day by activity is normal when the work differs. The goal is a record that follows each distinct service performed during the day.
A complete legal time record starts with identity and routing fields: client, matter, timekeeper, date, duration, narrative, and billable status. Add task and activity codes when the client requires UTBMS-coded bills, and keep expenses separate from time entries so they follow the right expense category. For U.S. users, billing and rate fields normally use U.S. dollars.
Fee terms belong next to the workflow because ABA Model Rule 1.5 requires a lawyer to communicate the scope of representation and the basis or rate of fees and expenses, preferably in writing, before or within a reasonable time after the representation starts unless the client is regularly represented on the same basis. The time entry then applies that agreed basis to the actual work performed.
A serious billing error is multiplying one block of work across matters. ABA Formal Opinion 93-379 states that a lawyer who spends four hours on behalf of three clients has not earned twelve billable hours. Allocate the actual time spent to the correct matters, then apply only agreed rounding, such as one-quarter hour or one-tenth hour, for hourly work.
A bill that lists only a total amount for unidentified professional services often fails the client-detail standard described in ABA Formal Opinion 93-379. Write entries so a client can see the service, action, matter, timekeeper, and charge basis. Corporate-client e-billing adds task, activity, timekeeper classification, expense, and invoice exchange requirements when the client uses UTBMS and LEDES workflows.
A one-off time-entry tool is enough when you need a clean set of matter records for one bill, a short engagement, or a quick review of a week's entries. It works best when one person controls the time, the rate basis is already agreed, and the client does not require recurring budget monitoring or e-billing handoffs.
A managed workflow is the better fit when many timekeepers touch the same client, budgets reset by month or matter, or unapproved time should stay out of billing. Everhour can track time and money budgets, send threshold alerts, support client-level budgets across projects, and connect approved time to invoices and reports. That creates a durable record from work entry through billing review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use client, matter, timekeeper, date, duration, narrative, billable status, and rate context. Add task, activity, and expense codes when the client uses UTBMS-coded electronic billing. LEDES 1998B files have 24 fields, so e-billing needs consistent structure before invoice export or review.
Yes, if the record allocates the actual time spent to each matter. ABA Formal Opinion 93-379 bars billing the same hours more than once; four hours serving three clients is not twelve billable hours. Split the session by matter and description, then apply only rounding that the client agreed to, such as one-tenth or one-quarter hour.
No. UTBMS and LEDES matter most when a client, often a corporate client, requires coded electronic invoices. UTBMS classifies legal services with task, activity, and expense codes, while LEDES 1998B is a 24-field ASCII pipe-delimited format. For an uncoded hourly bill, clear matter details and itemized services still matter.
Track it when the team needs staffing, profitability, or client budget visibility. Marking time as billable or non-billable keeps internal work, administrative time, write-downs, and client-chargeable work from mixing in the same review queue. Legal time-tracking systems commonly report by date, matter, user, or status, so the status field changes billing review and management reporting.
Matter-level records can support payroll review, but they do not remove federal wage-and-hour recordkeeping duties. Under the FLSA, covered employers must keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek for employees covered by the minimum wage or overtime provisions. Preserve payroll records for at least three years and basic time and earnings records for at least two years.
Everhour Project Budgeting tracks time or money budgets as entries accumulate, with recurring periods for ongoing matters and client-level budgets across several projects. Selected admins can receive alerts at 75%, 90%, 100%, or custom thresholds, and budget protection can stop timers or prevent extra logging after a budget is exceeded.
Everhour Timesheets lets legal team members submit weekly project hours or working hours for manager review. Managers can approve, reject, or partially approve submitted time, and submitted or approved entries stay locked unless the workflow sends them back for correction.
Track matter time against time or money budgets, get threshold alerts before overruns, and keep client-level budget visibility across related work. Everhour turns legal hours into budget-aware billing records.
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