Pharmaceutical teams track regulated, multi-stage work across trials and batches. Everhour adds reporting structure to those hours.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to organize time for pharmaceutical work that spans discovery, preclinical testing, clinical trials, regulatory review, postmarket work, manufacturing support, and closeout. A useful timesheet separates routine project time from trial-specific, site-specific, and batch-related activity so payroll, billing, budget review, and operational reporting do not depend on memory after the fact.
Clinical operations teams often need more than a project name. A strong entry can identify the program, trial, country, site, milestone, activity type, and worker. For example, a monitor can record 3.5 hours to Trial A, Germany, Site 014, centralized review, monitoring report follow-up. That structure makes reports useful for resourcing, budgets, vendor delivery, and timeline review.
Pharmaceutical work usually follows a portfolio to program to trial to country to site structure, especially in clinical trial management. Time entries should reflect that structure where it matters. Planning, execution, reporting, site activation, monitoring reports, timeline management, risk follow-up, and trial closeout are different activities, and combining them into one generic bucket hides where effort is going.
Manufacturing and quality work can require stronger personnel detail. FDA CGMP batch production and control records for finished pharmaceuticals must document dates and the persons performing, supervising, or checking each significant manufacturing, processing, packing, or holding step. If a time record supports that controlled record, keep the worker identity, date, step, and review status clear.
Clinical trial work often mixes on-site activity with remote review, sponsor communication, vendor follow-up, and centralized monitoring. FDA guidance allows sponsors to use a combination of monitoring activities, including on-site and centralized monitoring. A timesheet that labels those work modes gives project managers a clearer view of site workload and monitoring cost.
A common mistake is tracking only the trial name. That total helps with a broad budget check, but it does not show whether hours went to site visits, monitoring reports, document review, timeline recovery, or closeout. Separate categories also help teams compare planned resourcing with actual work without turning every entry into a long narrative.
A simple timesheet is enough for a one-off weekly total, a small internal project, or a short review where one manager only needs person, date, hours, and activity. Covered employers under the FLSA must keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek, but federal law does not require one specific timekeeping format.
A managed workflow becomes necessary when tracked time feeds trial budgets, site reporting, payroll review, client billing, or audit support. Everhour Reporting turns logged time into configurable reports with columns, filters, grouping, exports, scheduled email delivery, profitability views, and overtime visibility through Team Hours and custom reports, so pharmaceutical managers can review hours by program, trial, site, person, and activity.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A pharmaceutical timesheet should capture the person, date, hours, program or project, trial or batch context, activity type, and review status. Clinical work often benefits from country, site, milestone, monitoring mode, and report category. Manufacturing support may need the step, batch connection, and the person performing, supervising, or checking the work when the time record supports regulated documentation.
Separate site-level tracking is the practical choice for clinical operations. Clinical trial work commonly runs through portfolio, program, trial, country, site, and patient levels, and time reports lose value when every entry sits under one trial total. Site-level entries help teams see activation effort, monitoring time, follow-up work, and closeout cost by location.
Use different entries when managers need to compare site visits, remote review, communications, and follow-up work. FDA guidance recognizes both on-site and centralized monitoring activities. Separate entries make the time record easier to analyze and reduce confusion when a site has high total hours but only part of that work happened in person.
21 CFR Part 11 applies when FDA-regulated organizations keep or submit required records electronically. It does not create a new timekeeping rule by itself. If electronic time or activity records are used to satisfy FDA predicate-rule records, the system needs relevant controls such as validation, accurate copies, access controls, user training records, and secure time-stamped audit trails.
FDA CGMP rules require production, control, or distribution records tied to a drug batch to be retained at least 1 year after the batch expiration date and kept readily available for authorized inspection during the retention period. Payroll and wage records have separate retention rules, including at least three years for payroll records and at least two years for basic time and earnings records.
Everhour Reporting lets teams build reports from logged time using 45+ columns, metadata filters, grouping, date ranges, and export formats such as CSV, Excel/XLSX, and PDF. A pharmaceutical team can group hours by trial, project, member, billable time, labor cost, budget metric, or integration field for review.
Everhour embeds time tracking inside supported tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Team members can start timers or add manual entries against tasks, while the logged time flows into timesheets, reports, budgets, invoices, and payroll review.
Track pharmaceutical hours by study, site, batch context, and activity, then use Everhour Reporting to group, filter, export, and schedule the reports managers need for budget and workload review.
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