Pharmaceutical work spans trials, sites, monitoring, and batch records. Everhour keeps task and project hours organized for review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Pharmaceutical teams usually need more than a project name and a daily total. Drug-development work often moves through discovery, preclinical testing, clinical trial phases, regulatory submissions, review, and postmarket activity. A practical record ties time to the program, trial, country, site, milestone, vendor task, monitoring activity, or closeout item that explains the work.
Clinical operations teams should treat time entries as operational evidence. A CRA logging 6 hours to centralized monitoring and 2 hours to follow-up communications gives managers a clearer view than one 8-hour entry labeled "trial support." That split helps with resourcing, timeline review, vendor oversight, and cost reconciliation at closeout.
Clinical trial management work commonly runs from portfolio and program down to trial, country, site, and patient levels. Time records should follow that structure when the team needs reporting by sponsor, study, region, site activation stage, monitoring type, or milestone. The field design matters because reports only answer questions that the time entries captured.
A usable entry can include date, person, project, trial, country, site, task category, billable status, comments, and time spent. For monitoring work, separate on-site visits from centralized review, communications, report writing, and follow-up actions. FDA guidance recognizes both on-site and centralized monitoring, so those categories give clinical managers a practical view of where monitoring effort goes.
U.S. wage-and-hour records have their own baseline. The FLSA requires covered employers to keep accurate records for non-exempt workers, and records for employees covered by FLSA minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek. The FLSA does not require a specific timekeeping system if the method is complete and accurate.
Regulated electronic records need separate attention. 21 CFR Part 11 applies when FDA-regulated organizations keep or submit required records electronically. It does not create new timekeeping requirements. If electronic time or activity records serve as FDA-required predicate-rule records, closed-system controls can include validation, accurate copies, secure computer-generated time-stamped audit trails, access controls, authority checks, and documented user training.
A one-off time sheet works for a short internal review, a single site visit summary, or a quick weekly total. It stops working when the same hours need to feed payroll review, study budgets, vendor billing, utilization, approval history, and closeout reporting. Pharmaceutical teams need consistent dimensions across programs, trials, countries, sites, and work types.
Everhour gives that workflow a managed layer by capturing task and project hours through timers or manual entries, then feeding timesheets, reporting, budgeting, invoicing, and payroll review. Admins can use approvals, locked periods, reminders, and timer rules so completed periods stay controlled before managers use the data for billing, payroll, or operational reporting.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Separate the activities that managers review separately: trial planning, site activation, on-site monitoring, centralized monitoring, monitoring report writing, regulatory submission work, vendor coordination, closeout, and postmarket work. Manufacturing records need a different structure when they support CGMP batch production and control records, including dates and the persons performing, supervising, or checking significant steps.
Part 11 applies when FDA-regulated organizations keep or submit required records electronically. It does not make every routine time entry an FDA-required record. Electronic time or activity records used to satisfy FDA predicate-rule requirements need the relevant Part 11 controls, such as validation, access controls, accurate copies, and secure time-stamped audit trails.
Clinical monitoring time should distinguish on-site visits, centralized review, communications, follow-up work, and monitoring report preparation. FDA guidance allows sponsors to use a combination of monitoring activities, including on-site and centralized monitoring. Separate categories help clinical managers see whether effort is going into travel-based site work, remote review, issue follow-up, or documentation.
Federal overtime under the FLSA is weekly for covered non-exempt employees. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate of pay. The FLSA does not require overtime premium pay solely for weekend, holiday, or rest-day work.
FLSA payroll records must be preserved for at least 3 years, and basic time and earnings records, such as daily start and stop time cards or sheets, must be preserved for at least 2 years. FDA CGMP production, control, or distribution records tied to a drug batch must be retained at least 1 year after the batch expiration date and remain available for authorized inspection.
Everhour Time Tracking lets teams record task and project hours with live timers or manual entries, including work inside supported tools such as Asana, Jira, GitHub, ClickUp, Trello, and others. Those entries can feed timesheets, reports, budgets, invoices, and payroll review with approvals, locked periods, reminders, and timer rules.
Track approved pharmaceutical hours by task, trial, site, and project. Everhour turns daily entries into managed timesheets, budget context, and review-ready reports for billing and payroll.
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