Pharmaceutical work spans trials, sites, batch records, and budgets. Everhour keeps project time organized around that structure.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use time tracking to show where work happened, who performed it, and which program, trial, site, or batch it supported. Pharmaceutical work rarely fits one flat project label. Discovery work, preclinical testing, clinical trial phases, regulatory submissions, postmarket work, and manufacturing support all need separate structure when managers review labor, budgets, and delivery.
Clinical operations teams usually need more detail than a weekly total. A monitor may spend Monday on centralized review, Tuesday on site follow-up, and Wednesday on a monitoring report tied to a specific trial and site. Manufacturing teams may need entries connected to significant processing, packing, holding, supervision, or checking steps when those records support FDA-required documentation.
A useful setup follows the way pharmaceutical work is managed: portfolio, program, trial, country, site, and sometimes patient-level activity. Clinical trial management systems commonly use those dimensions because they help sponsors, CROs, and biotech teams connect effort to milestones, vendors, timelines, and closeout costs.
Create task categories for planning, execution, reporting, site activation, monitoring reports, risk follow-up, communications, and closeout. For example, a clinical research associate can log `Trial A, Germany, Site 014, centralized monitoring, query follow-up` instead of a generic `admin` entry. That level of detail supports budget review without forcing every note to become a formal clinical record.
U.S. wage-and-hour records and FDA-regulated records serve different purposes. Under the FLSA, covered employers must keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek. Covered nonexempt employees receive overtime after over 40 hours worked in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
FDA record rules apply when the time or activity record is part of a required regulated record. Finished pharmaceutical batch production and control records must identify dates and the persons performing, supervising, or checking each significant step. Electronic records used to satisfy FDA requirements may need Part 11 controls, including validation, access controls, accurate copies, and time-stamped audit trails.
A free time tracker is enough for a small study support task, a short consulting engagement, or a one-off internal review. It gives you a dated record of time spent and a cleaner handoff than memory-based reconstruction. It stops being enough when time must roll into program budgets, vendor oversight, staffing plans, approvals, and closeout reconciliation.
Everhour Project Budgeting gives pharmaceutical teams a managed layer for time and money budgets, recurring budget periods, threshold alerts, budget protection, expense controls, and client-level budgets. That matters when a portfolio manager needs to see whether monitoring, reporting, or site activation work is consuming the planned budget before the trial reaches closeout.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Track the levels that change staffing, billing, or budget decisions. Clinical teams often need portfolio, program, trial, country, and site fields. Manufacturing support may need product, batch, process step, and responsible person. Use fewer fields for internal planning work, and add detail when the record supports regulated activity, vendor billing, or closeout review.
Yes. FDA guidance recognizes on-site and centralized monitoring as different monitoring activities, so time records should separate site visits, remote review, communications, report writing, and follow-up. That split helps managers compare labor by monitoring mode and keeps travel-heavy work from being mixed with centralized review time.
Part 11 applies when an FDA-regulated organization keeps or submits required records electronically. It does not create a new general timekeeping requirement. Relevant electronic time or activity records used as predicate-rule records must meet Part 11 criteria, including validation, access controls, accurate copies, and secure computer-generated time-stamped audit trails.
Do not average hours across workweeks for covered nonexempt employees. The FLSA workweek is a fixed, regularly recurring period of seven consecutive 24-hour periods. Covered nonexempt employees must receive overtime pay for hours worked over 40 in that workweek, even if the next week is lighter.
U.S. payroll records must be preserved for at least three years, and basic time and earnings records such as daily time cards or sheets must be kept for at least two years. FDA CGMP production, control, or distribution records tied to a drug batch must be retained at least 1 year after the batch expiration date and remain available for authorized inspection.
Everhour Project Budgeting tracks time and money budgets as work is logged against projects. Teams can use recurring budget periods, 75%, 90%, 100%, or custom threshold email alerts, budget protection, expense inclusion controls, and client-level budgets to watch trial, program, or vendor spend before it overruns.
Everhour can run standalone or inside tools such as Asana, ClickUp, Jira, Monday, Notion, Trello, GitHub, Linear, and Basecamp. Teams can track time inside the project environment they already use while sending logged hours into one reporting layer for budgets, utilization, and billing review.
Track pharmaceutical work by program, trial, site, and budget period. Everhour Project Budgeting connects logged time to spend visibility, alerts, and budget protection.
14-day free trial · No credit card · Cancel anytime
