Entrepreneurs split time across client work, admin, and hiring decisions. Everhour tracks budgeted hours as the business grows.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to organize the hours that sit between running the business and doing the paid work. For many entrepreneurs, that starts with solo tracking: the United States had 28,477,518 nonemployer small businesses out of 34,752,434, or 81.9%. A clean time log shows where owner hours go, which clients consume capacity, and which work deserves an invoice, a price change, or a stop.
The same structure also works once the founder hires help. New employer firms less than two years old averaged 6 employees in 2021, so early tracking usually needs clarity, not an enterprise workforce program. You need entries by person, day, project, client, and work type, with enough detail to explain revenue work, non-billable operations, contractor payments, and employee hours.
Start each entry with the date, the person, the client or internal category, the project, the task, the start and stop time or duration, and a short note. Add a billable status and rate when the hours can become revenue. U.S. entrepreneurs billing in the United States normally use USD for time-based rates and invoice fields. Keep categories stable so comparisons by week and month stay meaningful.
A practical solo week can include: client strategy call, 1.25 hours, billable at $150 per hour; proposal writing, 2.00 hours, non-billable sales; bookkeeping, 0.75 hours, admin; product planning, 3.00 hours, internal. That structure tells you whether Friday disappeared into delivery, sales, finance, or work that belongs in a separate budget.
Entrepreneur tracking fails when every hour lands in a generic business bucket. Separate direct client delivery from sales, operations, finance, hiring, product development, learning, and rework. For solo nonemployer firms, owner time usually serves planning, pricing, and invoice support rather than employee timesheet review. A service package that brings in $2,000 and takes 25 owner hours has a different future than one that takes 8 hours.
Contractor and employee time need different handling. A business generally files Form 1099-NEC for a nonemployee paid at least $600 during the year for services in the course of the business. If you employ non-exempt workers covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek.
A one-off tracker is enough when you need a weekly owner total, a small invoice backup, or a quick view of how many hours a new offer consumes. Export the log, keep it with invoices and receipts, and use it to summarize income and expenses in the business books. That fits a founder who still handles pricing, delivery, and admin personally.
A managed workflow becomes necessary when tracked time drives budgets, retainer limits, contractor review, or small-team payroll checks. Everhour Project Budgeting lets entrepreneurs set hour-based or money-based budgets, use recurring periods, receive threshold email alerts, and protect budgets by stopping timers or preventing extra logging after a budget is exceeded. That turns time entries into an operating record instead of a weekly reconstruction.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use categories that match business decisions: billable client delivery, client communication, sales, admin, finance, product or service development, hiring, and rework. Add a project or client to each entry when the hour belongs to revenue or a specific commitment. Keep owner planning separate from client delivery so pricing and capacity reports do not blur unpaid growth work with paid work.
Yes, non-billable owner time explains why revenue hours shrink and where the business needs systems, delegation, or a different price. Track sales calls, proposals, bookkeeping, hiring, training, and product work apart from client delivery. Solo tracking is valuable even before payroll exists because it shows the cost of running the business in founder hours.
Tracked hours can support invoices when each billable entry names the client, project, task, date, duration, and rate. The IRS says small-business records should clearly show income and expenses and summarize transactions in the books, and it lists invoices among supporting documents for receipts, purchases, and expenses. Keep exported time detail with the invoice file.
Covered employers must keep accurate records for non-exempt workers under the FLSA, and records for employees covered by the minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek. The FLSA does not require a particular timekeeping method. Preserve payroll records for at least three years and basic time and earnings records for at least two years.
A founder can choose any billing premium that a client contract allows, but the federal wage rule is different for employees. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or rest-day work. Covered non-exempt employees receive overtime at not less than one and one-half times the regular rate only for hours worked over 40 in a fixed 168-hour workweek, unless another law, policy, or agreement applies.
Everhour Project Budgeting connects logged time to hour-based or money-based project budgets, including one-time or recurring periods for ongoing work. Entrepreneurs can set threshold email alerts and use budget protection so timers stop or extra time logging is blocked after the budget is exceeded.
Everhour Timesheets collect project hours and working hours by person so a founder or manager can review submitted time before payroll, billing, or reporting. Managers can approve, reject, or partially approve time, and approved entries stay locked for regular members.
Set hour or money budgets, watch recurring work against limits, and let tracked time trigger budget alerts before projects overrun. Everhour turns entrepreneur hours into budget control.
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