Project hours become easier to review when Everhour turns tracked work into reports, budgets, invoices, and approval-ready records.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A project timesheet gives you one place to collect daily work hours, project details, task notes, billable status, and approval information. For U.S. teams, that record should separate project reporting from wage-and-hour basics. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek.
Use the template to document the working week before you send hours into payroll, billing, or project reporting. A complete row usually includes the date, team member, client, project, task, start and stop time or daily total, billable status, rate, notes, and reviewer. U.S. billing and payroll rate fields normally use USD.
A project timesheet works best when it tracks both the project view and the pay-period view. Project fields answer client and budget questions: client, project, task, billable time, non-billable time, and notes. Timekeeping fields answer payroll and record questions: daily hours worked, total hours worked each workweek, submitted date, approval status, and correction history.
Keep the workweek fixed. Under the FLSA, a workweek is a regularly recurring 168-hour period made of seven consecutive 24-hour periods, and hours cannot be averaged across multiple workweeks for FLSA overtime. A Friday-to-Thursday client report can still exist, but payroll review needs the employer's actual workweek.
The most common project-timesheet mistake is treating billable project totals as the full employment record. Billable time helps with invoices and profitability, but covered employers still need accurate records for non-exempt workers when the FLSA applies. Include non-billable work, internal tasks, corrections, and approval notes so the record reflects time actually worked.
Another mistake is adding weekend or holiday premiums automatically. The FLSA does not require overtime premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day. Federal overtime for covered non-exempt employees applies after 40 hours worked in a workweek at not less than one and one-half times the regular rate, unless another law, policy, or agreement adds more.
A free project timesheet template is enough for a small one-off project, a contractor invoice backup, or a weekly review with a short team. It gives you a clean structure and keeps the reviewer from chasing missing project names, daily totals, billable flags, and notes after the week ends.
A managed workflow becomes necessary when time feeds invoices, payroll review, project budgets, utilization reports, and approvals every week. Everhour Reporting can group time by client, project, task, member, billable status, invoice status, and other columns, then export reports in CSV, Excel/XLSX, or PDF for handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A project timesheet should include the worker, date, client, project, task, daily hours, weekly total, billable or non-billable status, rate if used, notes, submission status, and approval status. U.S. employers covered by FLSA recordkeeping rules also need daily hours worked and total hours worked each workweek for covered non-exempt workers.
A project timesheet organizes work by client, project, and task. A payroll timesheet supports wage review, workweek totals, approvals, and pay rules. The same record can support both jobs only when it captures complete and accurate time worked, including non-billable time and weekly totals for covered non-exempt workers.
Either method can work under the FLSA if the employer keeps complete and accurate records for covered non-exempt workers. Start and stop times create a clearer audit trail, while daily totals are faster for project review. The template should still show hours worked each workday and total hours worked each workweek when those federal records are required.
Billable hours alone are too narrow for project review. They show invoiceable work, but they leave out internal meetings, project management, revisions, training, and other non-billable time. Complete project reporting needs both billable and non-billable time so budgets, margins, staffing, and utilization reflect the actual work.
Federal rules require employers to preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. State rules, contracts, client requirements, and company policy can require longer retention periods.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with 45+ columns, grouping, filters, date ranges, and conditional formatting. Teams can export reports as CSV, Excel/XLSX, or PDF for client review, payroll support, billing checks, or archive needs.
Everhour embeds time tracking controls inside supported tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Team members can track time against the task where the work happens, while managers keep one reporting layer across projects and clients.
Track project time once, then use Everhour Reporting to group, filter, schedule, and export the records teams need for billing, budgets, utilization, and payroll review.
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