Romanian employers need daily working-time records with start and end times. Everhour helps turn approved hours into payroll and billing review.
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Romanian timesheets need more than a total number of hours. Employers must keep daily records for each employee at the workplace, including the start and end of the working schedule, and make those records available to labour inspectors on request. For mobile and home-based employees, daily records are kept under written arrangements agreed with the employees.
The practical goal is a defensible weekly record: employee, date, start time, end time, breaks if tracked, project or cost center, approval status, and notes for exceptions. Full-time work normally runs 8 hours per day and 40 hours per week under Romania's Labour Code, so the timesheet should make deviations visible before payroll closes.
A Romanian timesheet should separate normal working time from overtime and night work because each category creates a different review. Legal working time, including overtime, may not exceed 48 hours per week, although averages can be calculated over a 4-month reference period, with longer periods only in limited collective-bargaining cases.
Overtime is work outside normal weekly working time and generally requires the employee's agreement, except for force majeure or urgent accident-prevention or accident-remediation work. Overtime is compensated first with paid time off within 90 calendar days when available. If that is not possible, the salary supplement cannot be less than 75% of the employee's base salary.
Local setup matters. Romania uses Romanian as an official EU language and the Romanian leu, so employee workflows, invoice references, billing rates, and payroll review fields should fit Romanian-language operations and RON-denominated work. A client invoice line can read: consulting services, approved project time, 12.5 hours, RON 180 per hour, with the timesheet archive supporting the hours.
Monitoring settings need the same discipline. Employee personal data processing in Romania falls under the GDPR and Romanian Law 190/2018. Electronic communications or video monitoring at work based on legitimate interests requires advance employee notice, consultation with employee representatives or the union, a prevailing legitimate interest, failed less intrusive methods, and storage generally no longer than 30 days unless legally or strongly justified.
A one-off weekly timesheet is enough when you need a clean summary for one person, one pay period, or one client invoice. It works when hours are already known, approvals are informal, and the record does not need to feed recurring billing, payroll review, or team capacity planning.
A managed workflow becomes necessary when tracked time moves across projects, clients, approvals, and payroll handoff. Everhour Timesheets collect project hours and working hours by person, let users submit time for review, and let managers approve, reject, partially approve, or lock entries before billing or payroll uses them.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. Romanian employers must keep daily records of hours worked by each employee, showing the start and end of the working schedule. Those records must be available to labour inspectors on request. For mobile and home-based employees, the daily record method follows written arrangements agreed with the employees.
A practical Romania timesheet separates normal working time, overtime, night work, paid time off, and nonworking absences. Normal full-time work is 8 hours per day and 40 hours per week. Night work runs from 22:00 to 06:00, and qualifying night employees receive either a one-hour reduction from the normal working day or a 25% base-salary premium.
Romanian overtime is generally compensated first with paid time off within 90 calendar days after the overtime is performed, when that form of compensation is available. If paid time off is not possible within the legal deadline, overtime is paid with a negotiated salary supplement that cannot be less than 75% of the employee's base salary.
A weekly total without daily start and end times creates a weak record. Romanian rules require daily records that show the working schedule start and end for each employee. Another common mistake is mixing ordinary hours, overtime, and night work in one column, which hides consent, rest, premium, and time-off review issues.
Romanian employers can process employee personal data under the GDPR and Law 190/2018, but monitoring tools need safeguards. Electronic communications or video monitoring based on legitimate interests requires advance notice, consultation with employee representatives or the union, a stronger employer interest, failed less intrusive methods, and storage generally limited to no more than 30 days unless justified.
Everhour Timesheets collect weekly project hours and working hours by person, then let employees submit time for manager review. Managers can approve, reject, partially approve, and lock submitted entries, giving payroll and billing teams a cleaner approval trail before Romanian working-time records move into review.
Use Everhour Timesheets to collect weekly project and working hours, route entries for approval, and lock reviewed records before payroll or billing needs Everhour-backed time data.
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