Billing work from tracked hours requires clean project, client, and rate data. Everhour keeps that workflow organized.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came here to turn worked time into a billing record you can trust. That means each entry needs more than a duration. A useful record shows who did the work, the client or project it belongs to, the task or service performed, the date, the time amount, and whether the entry is billable. Notes matter when a client asks why a line appears on an invoice.
U.S. teams also need to keep payroll and billing records separate enough to avoid bad assumptions. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. A billing total can support invoicing, but covered employers still need complete and accurate wage-and-hour records for nonexempt workers.
A strong billing workflow starts with consistent fields. Use the same client names, project names, task labels, and billing status across the week. Track billable and non-billable time separately so internal meetings, rework, admin time, and client-approved work do not land in the same total. U.S. billing and rate fields normally use U.S. dollars for domestic invoices and payroll review.
Rates need clear ownership. A team can bill by member rate, project rate, fixed fee, or task rate, but each time entry should point to the rule that applies. A sample entry reads: March 5, 2026, Acme onboarding, data migration, 2.5 hours, billable, senior consultant rate. That line gives accounting enough context to invoice and gives a manager enough context to review the work.
Billing records and payroll records often start from the same tracked hours, then diverge. Payroll asks whether the worker is covered, nonexempt, exempt, contractor, salaried, hourly, or subject to a policy or contract. Invoicing asks whether the client agreed to pay for the time. A non-billable planning call can still be hours worked for payroll. A billable contractor entry can have no FLSA employee overtime implication.
Covered nonexempt employees must receive FLSA overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless the weekly overtime rule is triggered or another law or agreement applies. Client billing rules do not override wage rules.
A free weekly total is enough when you need a quick client summary, a draft invoice line, or a simple check before sending work for review. It works best for low-volume billing with a small number of projects, one currency, and a clear rate structure. The result should still show dates, clients, projects, durations, and billable status, because those fields reduce disputes.
A managed workflow becomes necessary when tracked time feeds invoices, payroll review, approvals, and project budgets. Everhour supports that longer process through Team Management features such as approval workflow, lock rules, admin time correction, weekly capacity, roles, project assignments, team groups, and team-wide time policy defaults. Those controls keep billing records from changing after review and give managers a cleaner handoff to accounting.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. Billable time is the amount charged to a client under the project or contract terms. Hours worked are the time a worker actually spent working. For covered nonexempt employees, payroll records still need daily hours worked and total hours worked each workweek, even when some of those hours are non-billable.
A billing-ready entry needs the worker, date, client, project, task or service, duration, billing status, rate basis, and a short note when the work needs context. Teams that invoice in the United States normally use U.S. dollars for rate and amount fields. Consistent labels prevent duplicate client names and missed invoice lines.
A weekly total works for simple arrangements when the client accepts summary billing. Detailed time lines are stronger when the agreement requires task-level support, the client reviews time before payment, or several people work on the same project. Keep the underlying daily entries even when the invoice shows one weekly subtotal.
Weekend billing depends on the client agreement, policy, or contract. The federal overtime rule is separate. Under the FLSA, covered nonexempt employees get overtime pay after 40 hours worked in a workweek, and federal law does not create premium pay solely because work happened on Saturday, Sunday, a holiday, or a regular rest day.
Federal FLSA rules require employers to preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. Billing files often follow contract, tax, or accounting retention rules, so keep invoice support aligned with those obligations.
Everhour Team Management gives managers approval workflow, lock rules, admin time correction, personal tracking limits, weekly capacity, roles, project assignments, team groups, and team-wide time policy defaults. Approved and locked time creates a cleaner billing review path because entries stop shifting after managers sign off.
Everhour can turn approved tracked time into invoice generation, with time entries tied to projects, tasks, members, and billing context. Teams can review the source time before invoicing, then use the invoice workflow instead of re-entering the same hours in a separate document.
Use Everhour Team Management to approve, correct, lock, and organize time before billing review, so project hours reach accounting with fewer disputes and cleaner invoice support.
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