Romanian estimates need clear TVA, currency, and payment terms. Everhour keeps billable work organized before invoicing.
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A Romania estimate gives a client a priced proposal before you issue the final invoice. Include your business name, address, contact details, client details, estimate number, issue date, validity date, line items, unit prices, quantities, currency, taxes, discounts, total, and payment terms. Treat the estimate as the commercial source for the later invoice, so the accepted version matches the invoice your accounting records expect.
The template works best when each line describes the service or product plainly. For example, write "Website maintenance, April 2026, 12 hours at RON 180 per hour" instead of a broad "services" line. That detail helps the client approve the work, and it gives you a clean basis for the invoice fields Romania requires after the estimate is accepted.
Romania uses VAT, locally TVA, under the EU value-added tax system. A Romanian VAT invoice needs an issue date, unique sequential number, supplier and customer details, VAT IDs where applicable, supply details, taxable base, VAT rate, and VAT amount. Your estimate does not need to pretend to be the final invoice, but it should capture the same commercial facts so nothing changes at billing time.
Use the correct Romanian TVA treatment before you send the estimate. Romania's standard VAT rate is 21%, and the reduced rate is 11% for qualifying goods and services. The domestic SME VAT exemption threshold is RON 395,000. A business under that scheme is released from full-invoice obligations, so the estimate should not add TVA unless the supplier is required to charge it.
State the currency clearly. Romania's currency is the Romanian leu, and Romanian VAT accounting is reported in lei. A commercial estimate can use another currency, but Romanian VAT amounts must be converted for tax reporting where Romanian VAT is due. If the client expects EUR pricing, show the commercial currency and keep the RON reporting basis available for the invoice process.
Set a payment term before the work starts. Under EU B2B late-payment rules applied in Romania, late-payment interest starts 30 calendar days after the client receives the invoice or payment request when the contract does not set a payment period. For January 1, 2026 through June 30, 2026, Romania's listed statutory late-payment interest rate is 14.50%.
A free estimate template is enough for a one-off quote, a small fixed-fee project, or a simple sale with a few line items. It gives you a clean document to send for approval, especially when the price, scope, validity date, and TVA treatment are already settled. Save the accepted version with the client record so the final invoice matches the approved terms.
A managed workflow fits better when estimates come from tracked work, changing scope, or mixed billable and non-billable time. Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports for billable time, non-billable time, billable amount, and cost. That structure keeps the estimate, approval trail, and later invoice tied to the same work records.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Romania estimate should include supplier and customer details, estimate number, issue date, validity date, scope, line descriptions, quantities, unit prices, currency, tax treatment, discounts, total, and payment terms. If the estimate will become a VAT invoice, collect the details needed later for Romanian VAT invoicing, including VAT IDs where applicable and taxable amounts by rate.
A Romania estimate should show TVA only when the supplier is required to charge Romanian VAT on the quoted supply. Romania's standard VAT rate is 21%, and the reduced rate is 11% for qualifying goods and services. Businesses under the RON 395,000 domestic SME VAT exemption are released from full-invoice obligations, so the tax line must match the supplier's status.
A Romania estimate can be commercially priced in another currency, including euros, when the parties agree. Romanian VAT accounting is reported in lei, so Romanian VAT amounts must be converted for tax reporting where Romanian VAT is due. A clear estimate states the currency used for pricing and avoids mixing currencies across line items and totals.
RO e-Factura applies to electronic invoices, not to a preliminary estimate that only quotes a price. Romania's B2B RO e-Factura mandate has applied from January 1, 2024 for taxable persons established in Romania and for non-established taxable persons registered in Romania for VAT purposes. Once the invoice is issued, submission is due within five calendar days.
The common mistake is sending an estimate with vague line items, missing VAT status, or unclear currency, then rebuilding the invoice from memory. Romanian VAT invoices require supply details, taxable base, VAT rate, and VAT amount where applicable. Capture those details in the estimate so the final invoice does not need new pricing, tax, or scope decisions.
Everhour lets admins set project billing status, mark specific tasks as non-billable, apply custom task rates, and set member-rate exceptions. Reports can show billable time, non-billable time, billable amount, and cost, which helps you price an estimate from approved work without charging the client for excluded tasks.
Everhour Billing & Invoicing turns tracked billable time and expenses into client invoices. Users can select uninvoiced time and expenses, preview the breakdown, group invoice lines by project, task, person, date, or another available structure, and export invoices to QuickBooks Online, Xero, or FreshBooks as drafts.
Track approved scope, exclude non-billable tasks, and report billable amounts before invoicing. Everhour keeps estimate decisions connected to time records, rates, and billing.
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