Everhour adds billable hours, rates, approvals, and client-ready billing records to Basecamp project work.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for turning Basecamp project work into a defensible client billing record. The practical goal is simple: connect each logged hour to the client, project, list, to-do, person, date, note, billable status, and rate that explain why the client owes money for the work.
Basecamp gives the work structure: projects, to-do lists, to-dos, assignees, dates, notes, and completion status. Everhour adds the billing layer in the browser, with time captured against synced Basecamp projects, lists, and to-dos so reports can show the context behind each client charge.
Client time tracking fails when every hour gets treated the same. A client invoice usually needs billable delivery work, while admin cleanup, internal coordination, sales follow-up, or rework outside the agreement still needs visibility without becoming a client charge.
Everhour handles that split through project billing status and task rules. Admins set a Basecamp project as hourly, fixed fee, or non-billable in Everhour. Within a billable project, a specific to-do can be marked non-billable, and time-and-materials work can use custom task rates when one item has a different price.
A clean billing workflow prices time before the invoice is drafted. The report should show who did the work, which Basecamp project and to-do it belongs to, whether the time is billable, the applied rate, and the amount tied to that entry or group of entries.
Rates need a clear owner. Everhour can price billable work by project rate, member rate, or custom task rate. A designer on a $125 per hour member rate, a strategy task with a custom rate, and a non-billable client meeting should not land in the same invoice total without that distinction.
A one-off tally is enough when you need a quick client backup for a small job with one project, one rate, and few entries. Export the records, check the notes, remove non-billable work, and keep the final file with the invoice.
A managed workflow becomes necessary when multiple people, rates, recurring client work, approvals, or accounting handoffs enter the process. Everhour lets approved, rate-priced Basecamp hours move into billing without re-keying, while reports keep billable time, non-billable time, billable amount, cost, and invoice status available for review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Track the Basecamp to-dos that represent work covered by the client agreement, then keep internal coordination visible as non-billable time when it still affects margin or workload. A useful billing record includes the project, list, to-do, person, date, hours, note, billable status, and rate source.
Choose the grouping that matches the client's approval process. Project grouping works for simple retainers, person grouping works when rates differ by role, task grouping works for detailed time-and-materials review, and date grouping helps clients reconcile daily service logs.
Non-billable work explains margin and scope pressure. Removing it hides the hours your team spent on meetings, fixes, or internal review. Keep it visible in reports, but exclude it from invoice totals so the client-facing amount matches the billing agreement.
Apply the new rate from the effective date, then preserve earlier entries under the original rate. A dated rate history keeps older reports and invoice backup aligned with the price that applied when the work happened.
The most expensive cleanup comes from invoicing the same approved time twice. A billing workflow should mark invoiced time after the invoice is created, so the next billing run starts from uninvoiced time and expenses only.
Everhour Resource Planning shows client work on visual timelines with member and project views, weekly capacity, availability gaps, scheduled time off, and planned-versus-actual time. Managers can see whether upcoming Basecamp assignments match the team's real capacity before billable work slips.
Everhour can generate invoices from uninvoiced billable time and expenses, using project rates, member rates, and billable expenses while excluding non-billable tasks. Invoice lines can be grouped by project, task, person, date, or another available breakdown.
Use Everhour to plan capacity, approve tracked Basecamp hours, price billable work, and carry invoice-ready records into billing with less manual cleanup.
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