Schedule items create timing expectations, while Everhour keeps Basecamp to-do hours ready for reporting and review.
Try with my Basecamp
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Treat the Basecamp Schedule as the timing cue, then attach the actual hours to the related Basecamp to-do, project, and list. Time tracked from a schedule alone is harder to review because Everhour's Basecamp reporting model centers on synced projects, lists, and to-dos, with fields such as task ID and task status.
A good entry carries the to-do name, project, date, duration, and a short note when the reason is not obvious. For example, scheduled work can produce a time entry on the related to-do with the date, time spent, and note naming the work period. That structure gives managers a record they can filter, approve, and explain later.
A timer fits live work when the person starts the task from the Basecamp to-do and stops it when the work ends. This method works well for focused work because the duration comes from the working session rather than memory. The entry stays attached to the to-do, which keeps the schedule-driven context from drifting into an unassigned note.
Manual entry fits work recorded after the fact, especially offline work or time started away from the browser. The entry should still name the Basecamp to-do, project, date, duration, and note. Manual logs need review discipline because rounded or delayed entries are easier to misplace. A manager should check that the note explains why the scheduled item created work and that the duration belongs to the right to-do.
Schedule-driven time gets messy when people log hours against a broad project note instead of the to-do that owns the work. Basecamp projects can include schedules, message boards, files, and other surfaces, but Everhour's Basecamp reporting model centers tracked time on projects, lists, and to-dos. Use the schedule as the calendar cue and the to-do as the time anchor.
This matters when a scheduled item covers several actions. Separate the work into the relevant Basecamp to-dos, then log time against each to-do. That produces cleaner per-to-do totals, clearer task status reporting, and fewer disputes when billable and non-billable work need separate review.
A one-off entry is enough when you only need to record a single scheduled task, confirm the date, and keep a simple note for later review. It stops being enough when multiple people log time, managers need approvals, billing status matters, or reports must show hours by project, list, to-do, member, task status, and date range.
Everhour turns those Basecamp entries into a managed workflow. Teams can submit time for approval, lock approved periods, report across synced Basecamp project and to-do fields, and prepare billing or payroll review from the same tracked records. Admins can also set Basecamp project billing as hourly rate, fixed fee, or non-billable, then use budget alerts at 50%, 80%, or custom thresholds.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use the schedule item to identify the work window, then log the time on the related Basecamp to-do. The entry should include the project, to-do, date, duration, and a note when the schedule context affects billing or review. This keeps the time record attached to the actual work item instead of leaving it as a loose calendar reference.
Keep one entry only when the scheduled work maps to one to-do and one review purpose. Split the time when separate actions need different notes, billable treatment, or approval context. Each entry should point to the correct to-do so reporting can group the hours by project, list, task status, and person.
The to-do is the key detail. A date and duration show when and how long someone worked, but the to-do explains what the work was for. Without that anchor, hours from scheduled work become harder to group by list, task status, member, and project during approval, billing review, or cost analysis.
Billing setup should be defined before review whenever possible. In Everhour, billing status is set at the project level, and specific tasks inside a billable project can be marked non-billable. That structure keeps schedule-driven entries from relying on after-the-fact judgment about whether each person's logged time should appear in billable totals.
Logging time only in a note or under a broad project bucket creates weak records. Reviewers need the project, list, to-do, date, duration, person, and explanation when the work is tied to a scheduled item. A clean to-do-level entry lets the team compare hours against task status and separate client-facing work from internal coordination.
Everhour Reporting lets admins build reports with Basecamp project, to-do, list, task ID, and task status fields, then group, filter, export, or schedule delivery for recurring review. That gives schedule-driven work a reportable structure once the hours are logged against the right Basecamp to-dos.
Everhour Timesheets let team members submit weekly project hours or working hours for manager review. Managers can approve, reject, or partially approve submitted time, and approved entries stay locked for regular members, which protects reviewed Basecamp hours before billing, payroll, or reporting.
Track Basecamp to-do hours with Everhour Reporting, then group, filter, export, and schedule reports that turn scheduled work into reviewable project records.
14-day free trial · No credit card · Cancel anytime
