Everhour adds timers, manual entries, and rate-based billing workflows to creative work organized in Basecamp.
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$10k of $15k
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to turn creative work in Basecamp into time records that survive client review. The practical outcome is a set of hours tied to the to-do that produced them, with the person, date, duration, and note clear enough to explain design, copy, production, or review effort. A clean record lets the team total work by Basecamp project, list, to-do, task ID, and task status.
The workflow starts where creative work already sits: projects, lists, and to-dos. Basecamp to-dos carry the title, notes, assignee, subtasks, due date or date range, recurring schedule, and completion status. Time tracking works best when those fields name the actual deliverable instead of a vague bucket, because every later report needs one object to group, review, bill, or exclude.
A useful entry carries five practical details: Basecamp to-do, project, date, duration, and note. The note should explain the billed action in plain language, such as first-pass layout, client-requested revision, proofing, asset prep, or internal review. The duration belongs to the to-do that created the work, so a report can show totals by project, list, to-do, person, and task status without a spreadsheet cleanup pass.
Use a running timer for focused production blocks that start and stop cleanly. Add manual time after meetings, quick feedback passes, or work done away from the browser, and keep the date tied to the day the work happened. Timer and manual entries should remain attached to the same Basecamp to-do when they describe the same deliverable, because splitting a single creative item across loose labels breaks review.
Creative projects create side conversations: message feedback, schedule deadlines, file comments, and card movement. Those items help explain context, but tracked hours need one accountable Basecamp to-do. If a message turns into revisions, create or update the to-do for those revisions before logging time. If a card represents a stage rather than a deliverable, attach the work to the to-do that names the asset or task.
Separate client-facing production from internal coordination while the work is still fresh. A campaign concept, a revised mockup, and a file handoff can sit in different to-dos if they answer different billing or review questions. Broad entries such as creative work or updates force someone to reconstruct scope later from notes, due dates, and discussions, and that cleanup usually happens when the invoice or cost report is already due.
A one-off tool works when you need a small batch of hours: enter the date, person, to-do, duration, and note, then export or copy the result into the next document. That is enough for a freelancer catching up after a short Basecamp project or a small creative team reviewing the week before invoicing. The limit appears when the same clients, rates, approvals, and budget checks repeat every cycle.
Everhour turns that recurring work into a durable record by keeping timers and manual entries connected to Basecamp to-dos, then sending approved time into reports, budgets, billing, invoices, and payroll review. Admins can set project billing status, mark specific tasks non-billable, use custom task rates, approve timesheets, lock completed periods, export reports, and receive budget alerts at configured thresholds such as 50%, 80%, or a custom percentage.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Create separate time records for to-dos that answer different review or billing questions. A concept direction, a design revision, a copy pass, and asset delivery should not sit under one vague entry if they involve different people, dates, or client value. Keep small comments under the parent to-do when they explain the same deliverable and do not need separate reporting.
Log each revision round against the to-do that names the revised deliverable. Use the note to state the action, such as client feedback review, layout update, copy edit, proofing, or final export. Separate entries by date and person when multiple creatives touch the same to-do, because the review trail needs to show who worked, when, and for how long.
Yes. Use the message, schedule item, or card as context, then put the time on the Basecamp to-do that represents the work. The trackable record needs a project, list, to-do, task ID, and status for later reporting. A standalone conversation without a matching to-do creates weak reporting context, especially for client revisions and internal coordination.
Manual entry fits after work already happened, such as a meeting, a quick review pass, or a production block finished away from the browser. A timer fits focused work with a clear start and stop. Keep manual entries dated to the day the work happened, and add a note that explains the specific creative action.
Vague task naming creates the biggest cleanup problem. Entries labeled updates, design, or admin require someone to reopen messages, files, due dates, and comments before billing. Use the actual deliverable in the Basecamp to-do title, keep internal coordination separate from client-facing production when billing rules differ, and mark non-billable task work before it reaches the invoice review.
Everhour separates internal cost rates from client-facing billable rates, then applies default per-person rates or per-project overrides when creative assignments need different pricing. For time-and-materials work, admins can price by project, member, or custom task rate, and dated rate changes keep older reports calculated under the rate that applied then.
Everhour Timesheets collect weekly project hours or working hours by person, then managers approve, reject, or partially approve the submitted time before payroll, billing, or reporting. Submitted time locks unless withdrawn or rejected, and approved time stays locked for regular members.
Set cost and billable rates once, keep dated changes attached to the right period, and price Basecamp work by project, member, or task in Everhour for cleaner creative billing.
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