Everhour adds embedded time, budget, and approval controls to Basecamp campaign projects so spend stays reviewable before launch.
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Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to turn a Basecamp campaign project into a budget review you can act on before the month closes. The practical output is a clear view of the plan, the hours logged against the project, the rates that convert those hours into cost, and the remaining room before the campaign needs a scope, staffing, or approval decision.
For a marketing campaign, a late grand total gives you history instead of control. The actionable view shows whether current to-dos, assignments, and due dates are consuming planned hours or money at the pace you approved. Keep the budget at the campaign level, then use lists and to-dos to explain where the cost came from.
Start with the budget shape. An hour budget controls capacity, while a money budget controls spend created by rates and logged time. A fixed-fee campaign needs a defined fee ceiling. A time-and-materials campaign needs the billing method, the relevant project, member, or custom task rates, and a clear split between billable and non-billable work.
A reviewable campaign line should include project, list, to-do, task ID, status, person, date, hours, rate, cost, and remaining budget. Those fields let you answer whether one list is absorbing the plan, whether a completed to-do still carries unreviewed time, and whether the campaign is on track against the approved budget target.
Marketing teams often look for budget control at the individual to-do level, especially when a launch has many small deliverables. Treat the project as the budget container. Treat to-dos as evidence. To-dos carry titles, notes, assignees, subtasks, due dates or date ranges, recurring schedules, and completion status, so they explain the work behind the budget without turning every task into a separate budget.
Use estimates and logged time to judge a specific to-do. A to-do that was estimated at 6 hours and logged at 10 hours deserves review even if the full campaign stays within budget. That review catches scope creep, slow approvals, or work assigned to the wrong rate before the issue blends into the project total.
A one-off budget check is enough for a short campaign with one owner, settled rates, and a single review deadline. You need a managed workflow when several people log time across weeks, rates differ by person or task, or the campaign uses threshold alerts to trigger decisions before the final cap is reached.
For that managed case, Everhour can keep time review and budget control connected to the Basecamp project. Everhour Timesheets collect weekly project and working hours by person, then managers approve, reject, or partially approve submitted time before budget reports or billing review use the numbers. Admins can lock time editing after a chosen period or after approval.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Summer 2026
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Use the Basecamp project as the campaign budget container. Lists and to-dos should explain the work that consumes the plan: assignment, due date or date range, task status, and notes when the cost needs context. A budget review becomes useful when the project shows the ceiling and the to-do detail explains the variance.
Use hours when the main constraint is team capacity, such as an approved number of production or review hours. Use money when the campaign has a fixed fee or a spending ceiling. A money view needs rates because logged hours alone do not show labor cost, revenue, or remaining budget.
Entries assigned to the wrong project, list, or to-do move cost into the wrong bucket. Missing person, date, or hours fields also weaken the review because the report cannot show who created the cost and when it happened. Mixed billable and non-billable work should be separated before the campaign total is trusted.
Set thresholds around decisions. A 50% alert gives the team a pacing check, an 80% alert supports scope review, and a custom threshold can flag work before the final cap is reached. The percentages are admin-configured, so choose numbers that match the campaign's review cadence and risk.
Keep the budget target at the project level for this workflow. Individual to-dos should carry estimates, logged time, and reported cost, which is enough to spot an over-estimate or under-estimate item. A to-do that exceeds its estimate deserves review even when the full campaign budget still has remaining room.
Everhour Timesheets collect weekly project hours and working hours by person, so managers review campaign time before reports or billing use it. Managers can approve, reject, or partially approve submitted time, and admins can lock time editing after a chosen period or after approval.
Everhour Project Budgeting lets admins set hour-based or money-based budgets for Basecamp projects and send budget emails at configured thresholds, such as 50%, 80%, or a custom percentage. Those alerts make overrun reviews happen while the campaign still has room for staffing or scope decisions.
Use Everhour Timesheets to approve, reject, or partially approve weekly campaign time, with admin lock rules after a chosen period or approval, keeping Basecamp project costs tied to reviewed hours.
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